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Evaluate the personal and professional skills, as outlined in the brief, required to meet both organization and own goals and objectives.
The success of any organization is depends critically on the abilities and performance of its employee not by an individual but also on the way the employee work with each other. In a fast changing business environment it is not just enough to hire talent staff but the organization need to develop them, provide the training to the employee, retrain them in order to keep pace with technology and rival with global market. So it is very important to evaluate the personal and professional skill to achieve both organizational and individual objectives.
“Personal and Professional development is the process through which the organization and individual engage in the process of learning to meet the challenges and desire goal. It is associate with the development needs of the individual as well as group”
In this task we have identified and evaluated key personal and professional managerial/ leadership skills like time management, running meetings, making presentations and stress management, these can be accomplished through examine current skills and preparing and impel maintaining Personal Development Plans. This plan will be acquired by Analyzing current skills and preparing and implementing personal development plans.
Professional skills concerned with counselling and coaching staff to support them to learn their own learning and development requirement. Professional skills required leadership; managerial skill etc and these all are come with the self-development and continue efforts by mentor who guide the staff by delivering effective presentation, some of the example are as follow
Mentoring is a effective elements of the training to learning and development and an increasing popular tool by supporting personal development.
Mentoring is the long term passing on of support, guidance and advice. In the workplace it has been liable to describe a relationship in which a more experienced colleague uses their greater knowledge and understanding of the work or workplace to support the development of a more junior or inexperienced member of staff. It’s also a form of apprenticeship, whereby an inexperienced learner learns the “tricks of the trade” from an experienced colleague, backed-up as in modern apprenticeship by offsite training.
Mentoring is used specifically and separately as a form of long term tailored development for the individual which brings benefits to the organisation. The characteristics of mentoring are:
- Mentoring is a important form of development
- It concentrates on helping an individual to shape their career and develop skills.
- Personal problem can be discussed more effectively by help of mentoring the individual.
- Such activities of mentoring have both individual and organizational goals.
In today’s competitive business arena, a lot of pressure is being apply on many of the employee of an organization, and this create a stress and strain which affect their physical and mental health. Thus, there is a need for proper and accurate counselling skill for some employee. The objectives of counselling are to relieve work burden and make the work very easy to create healthy work environment. So, it is imperative for a manager have to be full equipped to handle such situations as employees need professional help as well as emotional and mental support.
Kavita Singh (2007) Counselling Skills for Managers,
What is Coaching?
Coaching is the process of creating environmental and building the relationships that boost the development of skills and the performance the direct reports and the manager.
Coaching is powerful sills that can be used to maintain and improve performance and to develop new skills and enthusiasm that will help your direct reports exceed current performance and enhance their job satisfaction. When a manager becomes an effective coach, he has the ability to build a group of confident, self-motivated achievers. Following are the benefits from effective coaching
Benefits to the organization
- Helps the bottom line since more work Is done at a lower cost
- Attracts high-quality job seekers because people want to work for companies that develop their people
- Turnover is reduced because employees want to stay
Benefits to the manager
- Get the work done the way it needs to be done
- Have employees that want to work for you
- Can get more work done when people are able to do it
- Your stress level is reduced
- Can get time to do other work.
In the organization, multitasking is mandatory skill at the workplace. A study suggests that daily workplace interruptions, such as phone calls or e-mail, consume more than two hours of the average professional’s workday. Some time it is very important to work on different project because it can save time and increase a productivity of an individual, some time extreme multitasking can cause the opposite to occur. (/www.allbusiness.com/economy-economic-indicators/economic/8898826-1.html)
Leadership is the ability to motivate an individual or a group of people toward a common goal. Leadership is the essential quality of a manager. It helps manager how to follow the plan, leadership skill is not a inborn skill it comes by the experience and it can be improved with the practice.
There are many approaches, and style of leadership that are based on different assumptions and theories. The style that individuals use will be based on a combination of their beliefs, values and preferences, as well as the organizational culture and norms which will encourage some styles and discourage others.
Some Leadership Styles in Practice are following
The important part of leadership style is to organize the meeting for better management and communication. Schedule meeting save time and increase motivation, it also increase productivity. Meeting planning is the best way to find out the problem solution, and avoid the conflicts as well.
Effective Presentation skill:
Presentation skill is the part of communication; better presentation and public speaking are essential aspect for work and life. Effective presentation skills are important in the organization, whether it is a human resource department of marketing department. Communication skill develops the confident and capability in the individual anyone can give a good presentation, or perform public speaking to a professional and impressive standard. Like most things, it simply takes a little preparation and practice.
Time and Stress Management
The role of Leader/Manager can be very stressful! Management studies have suggested that these roles include a very wide mix of activities, most of which cannot always be controlled or even predicted.
Evaluate ways in which a successful manager can acquire these skills
What Do Managers Do?
Personal and professional skills are essential for an individual or a manger to achieve organizational goals. There are two types of function namely, operative and managerial function. The topic below discusses the managerial function to develop professional and personal skills the managerial function are as under.
Planning is essential before doing something, because proper planning helps an organization to achieve its objectives. A manager should have planning skill to make work effective, the main task of planning are strategic and business planning, project planning, human resource planning and promotion planning. Well beginning half done, so to get target result, pre-planning can be helpful to manager.
2. Organizing resources
After making effective planning the next duty of the manager is to organize resources. Organization are division of different department like., human resource department, finance, marketing, etc., so these all are the resources of the organization, and these resources should be well organized. Organization is the main managerial function, so it is the duty of a manager to organize resources effectively.
Leading is the important function of management because it leads the company towards the goal. After making the certain business policy, it is important to lead them on right direction; it is the duty of manager to influence the people to follow the right direction either it is individual or group. Performance management play an important role to lead organization effectively towards the certain goal.
Controlling and coordinating is the process of running the organization structure effectively. This embrace ongoing collection of feedback or monitoring and adjusting of system, process and structure accordingly for example, uses of financial controls, policies and procedures, performance management, and risk management.
Personal Skills Audits
This task describe about the personal skill audit, knowledge and aspects, and the importance of the effective personal skill audit.
The task focuses on the interpersonal skill of the manager and how managers should address any shortfalls in personal styles, in addition to provides guideline about the analysis of personal performance in the job role.
Key to the audit is the notion of continuous professional development, and the need to apply all phases of the learning cycle to personal development activities.
It also provides a framework to reflect on personal and professional development, notably in terms of self awareness (strengths and weaknesses, emotional resilience, creativity, analytical problem solving, social skills, mental agility, balanced learning habits).
Psychometric tests are structured tests, taken in exam-like conditions, which aim to measure objectively a person’s ability, or certain aspects of their personality. Most psychometric tests which measure ability, and virtually all accredited psychometric tests which measure aspects of personality, are devised by occupational psychologists
SWOT analysis is a tool for auditing an organization and its environment. It is the first stage of planning and helps marketers to focus on key issues. SWOT stands for strengths, weaknesses, opportunities, and threats. Strengths and weaknesses are internal factors. Opportunities and threats are external factors.
- Your specialist marketing expertise.
- A new, innovative product or service.
- Location of your business.
- Quality processes and procedures.
- Any other aspect of your business that adds value to your product or service.
- Lack of marketing expertise.
- Undifferentiated products or services (i.e. in relation to your competitors).
- Location of your business.
- Poor quality goods or services.
- Damaged reputation.
- A developing market such as the Internet.
- Mergers, joint ventures or strategic alliances.
- Moving into new market segments that offer improved profits.
- A new international market.
- A market vacated by an ineffective competitor.
- A new competitor in your home market.
- Price wars with competitors.
- A competitor has a new, innovative product or service.
- Competitors have superior access to channels of distribution.
- Taxation is introduced on your product or service.
A word of caution, SWOT analysis can be very subjective. Do not rely on SWOT too much. Two people rarely come-up with the same final version of SWOT. TOWS analysis is extremely similar. It simply looks at the negative factors first in order to turn them into positive factors. So use SWOT as guide and not a prescription.
- Be realistic about the strengths and weaknesses of your organization when conducting SWOT analysis.
- SWOT analysis should distinguish between where your organization is today, and where it could be in the future.
- SWOT should always be specific. Avoid grey areas.
- Always apply SWOT in relation to your competition i.e. better than or worse than your competition.
- Keep your SWOT short and simple. Avoid complexity and over analysis
- SWOT is subjective.
Task-I produce a detailed personal development plan
How to produce personal development plan
A Personal Development Plan is a document process that reflect the objectives of development for further planning, this help to set-up a development objectives for the future. This plan helps to build a border for achieving goal and create atmosphere where people take responsibility for their responsibility.
Effective Personal Development Plan should be:
Effective personal development plan need outline agreed development need, identified the actions to meet the need. The plan also identified timescales for completion and indicates responsibility for implementation; furthermore it should be contained suggested review dates.
There are certain objectives to build an effective personal development plan among them the SMART objectives is very effective, which summaries as under.
Specific – clearly stating what is to be achieved
Measurable – how will you know you have been successful?
Action-orientated – specifying what needs to be done
Realistic – is it within your control and capability
Timely – achievable within a credible
How to prioritise objectives?
Objectives should be prioritised according to organisation / department need.
You need to be careful not to have too many objectives on your PDP. It’s better to have a few that you can achieve than a long list that you can’t. You may wish to consider: –
- What new skills do you need in your job and what existing skills must you improve
- Think about your current objectives related to your section /Division / service plan. Is there anything in these where
Improving your knowledge and skills will enable you to achieve
Your aims or improve results?
- For the longer-term strategic objectives of your role, is there an obvious progression of stages?
- What timeframe do you see for your Career Development objectives? Is there again an obvious progression of stages towards your goal?
Task-3- evaluate and review the effectiveness and impact of your learning, and how you will be use this for the future.
An individual must have a focus for learning a new set of behaviors. Think about where you are now and where you see yourself upon completing a goal. A goal is like a finish line, you run forward for the accomplishment. You aim for the prize.
Setting goals is top priority in a personal development plan. It requires a specific and clear intention followed by action. Once you have established your goal, it should be followed with consistent behaviors which are conducive to reaching that goal. How do you learn new behaviors? By educating yourself. Seeking knowledge on your specific area of focus is crucial for replacing old behaviors or habits with new ones. Plenty of resources exist today for self-help. On any level, you can find information to teach you how to identify problem areas in your life. If in the process you find yourself overwhelmed, frustrated or just plain stuck, consider using a life coach.
Life coaches are a wonderful resource for success with a personal development plan. They can provide a strong support system. They have knowledge of self-improvement tools and skills to teach them to you. A life coach will give you positive feedback and encourage you to persevere. Not everyone can do it alone, that is why life coaches exist. There is a lot to be said about someone cheering you on as go for it. They can help monitor your successes and setbacks.
Whether or not you choose to use a life coach or go it alone, be sure to zero in on your strengths. It is easy to fall prey to loss of confidence from not focusing on strengths. Learn new skills to complement your strengths and confidence. It is amazing how learning affects over-all well being.
When you create your personal development plan, realize magic doesn’t happen overnight. It is becoming conscious of your world and how you operate within it. Daily you must make choices that benefit your goals. By doing so, eventually the prize does appear. You must also realize that personal development is a life choice. Some people appear content to meander in their world, oblivious to needed changes. However, life is meant for change. If you do the same things over and over, you will get the same results. Self improvement in life settings and circumstances should always be considered relevant and necessary.
You can recreate your life with a good personal development plan. Self-assessment of problem areas of your life is the first step. Set realistic goals. Choose actions and behaviors which benefit the goals. Maintain a positive support system. And most of all, applaud yourself for wanting something different for your life.
Personal Development Plan can be very effective tools to helping an individual to reflect and record his learning and achievement in a proper way; it can also be effective to make planning his or her further personal and professional development. This process can encourage deep reflection and long term learning habits which focus on their future development.
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