Project plan for esso supermarket

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I have to create a project plan for a Deferent branch for a Esso Supermarket. This involve import all necessary hardware likes computers for check out stations, mobile barcode readers for scanning the prices and relabeling them for any reduced price offers etc. It has been said that the building infrastructure already exists and is developed by local builder. However, i need to develop a plan that incorporates all electrical, plumbing and networking. All these tasks are done by electrician, plumber and network engineer; each and every cost £200, £250 and £300 a day correspondingly. Major tasks include getting the quotations from different vendors, comparing the prices and deciding the specs and vendor, ordering the checkout stations, cabling, physically installing the checkout stations, putting the LAN cables and connecting all the checkout stations to the network and finally installing all the required software for the system.

I need one week to decide the specification and get it approves by our top management. Vendors usually its take two to three weeks to get you the order delivered. Assume all check out stations hardware, mobile barcode readers are supplying by one vendor. However, the air conditioning units are supplying by a different vendor and takes up to two weeks. Cabling work is done by a network engineer and installation of air conditioning units is done by a contractor. These jobs may take a maximum of 3 working days. After all hardware is in its place, all the software must be is required to be installed. This takes a maximum of 5 working days. This has done by internal IT staff member from the head office. We had already that all required software is available and ready to be installed.

As the store is largest , we decided to buy 30 checkout stations, each of which include a monitor, keyboard, card (magnetic stripe) reader, bar code reader, digital weighing scale, printer, pin and chip card reader, conveyor belt system etc. Each check out station would normally cost £1000. Twenty air conditioning units, 10 freezers to store frozen food are also necessary. Air conditioning units and freezers cost £500 and £750 respectively. Two security systems be installed at each of the two entrances. This cost £1000 each unit. Hardware staff cost £300 per day. There are 2 hardware specialists working on the project. The budget for this project is £150,000. Base on this Scope as project manager i have to develop the Esso supermarket Period of three months if i finished early my teem get eligible to get bones

1. Identifying the most important tasks

A) Collecting quotation from Various Vendors

B) Compare the prices range and decide the specs

C) Order the checkout station

D) Plumbing

E) Electrical

F) LAN Cables

G) Networking

H) Installing all the request soft ware

This main project can be divided into major 5 tasks. Under this major task there will be several sub tasks which will be executes one after another and parallel according to the project need.

1) Initiating

This is the first phase of the project. Here the project formally commencing between the project sponsor and the project manager. Here first kick off meeting will be initiated here the outline of the project will be discussed and the detailed project charter will be formally developed. After developing the project charter the project manager will review the key points with project sponsor and finalise the project with project sponsor.

2) Planning

Here the project planning will be started. Before the actual project implementation the project should be well planned in every area of execution. Here the project manager develop a comprehensive project plan this includes the project scope, project objectives, the project deadlines, project quality plan, project communication and project configuration plan this will be outline the roles and responsibility of the individual people. This plan will be sent to the project sponsor approval and review after make necessary changes and finally accepting the project plane.

3) Executing

Here the actual project implementation starts. Before the project implementation the required hardware, software and other equipments had to be purchased. So the project behalf of the Esso supermarket is decided to develop a RFP (Request for proposal) and decided to call for the proposal from the different supplier and then review the capabilities of each supplier and then short listed some of the very famous supplier in UK. Thereafter the interview has been concluded and the final vendors are selected and the price and the after sales services arrangement were negotiated and the project contract is signed. After that the vendors are in different time periods they send all the necessary hardware and equipments to the site. The electric cable wiring and the electric circuit installations were done in the site. The main plumbing has been done from plumbers and order to install the air condition and the freezers. After that the computer local area network is done by network engineers and all the connection were connected then the checkout stations were installed. After this the security cameras were installed at the stores. Then the required software is installed after this check the functionality with SRS and reviews any changes. Then the user or new staffs are s recruited and given the training

4) Controlling

Controlling the system is done by in the way of continues status report and monitoring the progress review meetings.

5) Closing

After the project is implemented the project post analysis is done and checks whether the actual project milestones were achieved

2. Identify the order the tasks (Top-to-Bottom)

To setup a new superstore branch

Electrical

 

 Electric cable Wiring

 

 Electric cable Wiring

 

 Electric cabling designing

 

 

 

 Freezers, Air Conditions

 

 

 Computers, security cameras

 

 

 Checkout Stations

 

 

Purchasing Hardware

 

 

Implementation

 

 

Outsourcing application

Analysis & Design

Closing

 

 

Post Analysis Review

 

 

Progress Review Meeting  

Status Report

 

 

Project Plan approved and baseline

 

 

Review Project Plan

 

 

Develop Project Plan

Devolve project scope

 

 

Controlling

 

 

Develop Project Charter

 

 

Kick-off meeting

Charter signed

 

 

 

Executing

Review Project Charter

 

 

Initiating

Planning

 Air condition plumbing

 

Plumbing

 

 Freezers Plumbing

 

Local Area Network Designing 

 

 

Local Area Network & Till Installations 

 

LAN Cable Wiring 

 

 

Install Check out work stations 

 

Implementing Application Software 

Data Wiring & connecting all Checkout Stations 

 

 

 

 

 

Air Condition Installation 

 

 

 

 

 

Installing freezers 

 

 

 

 

User Acceptance Testing (UAT)

Install Software

Review SRS

Install Security camera 

 

 

 

2.1 Low level detail task (Finish-to-Start, Parallel)

1

Initiating

2

Kick-off meeting

3

Develop Project Charter

2

4

Review Project Charter

3

5

Charter Signed

4

6

Planning

7

Devolve project scope

5

8

Develop Project Plan (Quality, Communication, Configuration)

7

9

Review Project Plan

8

10

Project Plan approved and baseline

9

11

Executing

12

Analysis and Design

13

Prepare RFP

9

14

Sourcing

15

Call for Proposals

13

16

Review Proposals

15

17

Shortlist Suppliers

16

18

Negotiate &Select Supplier

17

19

Prepare Contract

18

20

Implementation

21

Purchasing Hardware

22

Purchase Checkout Station

19

23

Purchase Computers and all other accessories

22

24

Purchase Air condition

23

25

Purchase Freezers

24

26

Purchase Security Camera

25

27

Electrical

28

Electric cabling designing

22

29

Electric cable Wiring

23

30

Electric fittings

25

31

Plumbing

32

Air condition plumbing

28

33

Freezers Plumbing

28

34

Local Area Network &Till Installations

35

Local Area Network Designing

33

36

LAN Cable Wiring

35

37

Install Check out work stations

36

38

Data Wiring &Connecting all Checkout Stations

37

39

Air Condition Installation

32

40

Installing freezers

32

41

Install Security System

37

42

Implementing Application Software

43

Install Software

37

44

Review SRS

43

45

User Acceptance Testing (UAT)

44

46

recruit user &User Training

45

47

Controlling

48

Status Report

46

49

Progress Review Meeting with Management

48

50

Closing

51

Post Analysis Review

49

Serial Tasks or Finish-to-start

Parallel Task

According to above detail task the blue colour task shows the serial tasks which a particular task will start when another task is finish (Finish-Start). The yellow colour tasks are the parallel task which can be executed simultaneously at a same time. In the above question there are 5 major task been divided into sub tasks as it is shown above task list. Task number 10 & 11 will be parallel executed after the task 9 is completed. Task number 23 & 28 will be parallel executed after the task 22 is completed. Similarly the task number 26 & 30 will be parallel executed after the task number 25 is finished. The task 32 & 33 will be parallel executed similarly after the task number 28. The task 39 & 40 will be parallel executed similarly after the task number 32. Finally the task 41 & 43 will be parallel executed similarly after the task number 37.

3. Risk Matrix

The following risk matrix shows the level of risk which affects the project.

High

R6

R2, R3

significant

R5

R8

Moderate

R7

R1, R4

Low

R10

Probability

Low

Moderate

Significant

High

Impact

Risk = probability x impact

R1: Inefficient staff

R2: Shortfalls in externally supplied equipments

R3: Staff sickness affecting critical activities

R4: Shortfalls in contract employed staff

R5: Failure of checkout workstation

R6: Failure of electricity network

R7: Failure of Local area Network equipment

R8: Staff unhappy with the payment.

R9: Defect in Software Application

R10: Mistake in Plumbing design

4. Total Time taken to finish the superstore to up and operational

Initiating

5d

Mon 06/09/10

Fri 10/09/10

Project preparation

1d

Mon 06/09/10

Mon 06/09/10

Develop Project Charter

1d

Tue 07/09/10

Tue 07/09/10

Review Project Charter

1d

Wed 08/09/10

Wed 08/09/10

Charter Signed

2d

Thu 09/09/10

Fri 10/09/10

Planning

9d

Mon 13/09/10

Thu 23/09/10

Devolve project scope

3d

Mon 13/09/10

Wed 15/09/10

"Develop Project Plan (Quality, Communication, Configuration)"

2d

Thu 16/09/10

Fri 17/09/10

Review Project Plan

2d

Mon 20/09/10

Tue 21/09/10

Project Plan approved and baseline

2d

Wed 22/09/10

Thu 23/09/10

Executing

51d

Fri 24/09/10

Fri 03/12/10

Analysis and Design

4d

Fri 24/09/10

Wed 29/09/10

Prepare RFP

4d

Fri 24/09/10

Wed 29/09/10

Sourcing

9d

Thu 30/09/10

Tue 12/10/10

Call for Proposals

1d

Thu 30/09/10

Thu 30/09/10

Review Proposals

1d

Fri 01/10/10

Fri 01/10/10

Shortlist Suppliers

1d

Mon 04/10/10

Mon 04/10/10

Negotiate &Select Supplier

3d

Tue 05/10/10

Thu 07/10/10

Prepare Contract

3d

Fri 08/10/10

Tue 12/10/10

Implementation

37d

Wed 13/10/10

Thu 02/12/10

Purchasing Hardware

28d

Wed 13/10/10

Fri 19/11/10

Purchase Checkout Station

5d

Wed 13/10/10

Tue 19/10/10

Purchase Computers and all other accessories

1w

Mon 01/11/10

Fri 05/11/10

Purchase Air condition And all other accessories

3d

Mon 08/11/10

Wed 10/11/10

Purchase Freezers And all other accessories

3d

Thu 11/11/10

Mon 15/11/10

Purchase Security System and all other accessories

4d

Tue 16/11/10

Fri 19/11/10

Electrical

24d

Wed 20/10/10

Mon 22/11/10

Electric cabling designing

5d

Wed 20/10/10

Tue 26/10/10

Electric cable Wiring

2w

Mon 08/11/10

Fri 19/11/10

Electric fittings

5d

Tue 16/11/10

Mon 22/11/10

Plumbing

7d

Wed 27/10/10

Thu 04/11/10

Air condition plumbing

5d

Wed 27/10/10

Tue 02/11/10

Freezers Plumbing

3d

Wed 27/10/10

Fri 29/10/10

Aircondition cabling

2d

Mon 01/11/10

Tue 02/11/10

Freezer cabling

2d

Wed 03/11/10

Thu 04/11/10

Local Area Network &Till Installations

27d

Wed 27/10/10

Thu 02/12/10

Local Area Network Designing

1d

Fri 05/11/10

Fri 05/11/10

LAN Cable Wiring

5d

Mon 08/11/10

Fri 12/11/10

Install Chck out work stations

5d

Mon 15/11/10

Fri 19/11/10

Data Wiring &Connecting all Checkout Stations

5d

Mon 22/11/10

Fri 26/11/10

Air Condition Installation

3d

Wed 27/10/10

Fri 29/10/10

Installing freezers

3d

Wed 27/10/10

Fri 29/10/10

Install Security System

4d

Mon 29/11/10

Thu 02/12/10

Implementing Application Software

10d

Mon 22/11/10

Fri 03/12/10

Install Software

5d

Mon 22/11/10

Fri 26/11/10

Review SRS

2d

Mon 29/11/10

Tue 30/11/10

User Acceptance Testing (UAT)

2d

Wed 01/12/10

Thu 02/12/10

recruit user &User Training

1d

Fri 03/12/10

Fri 03/12/10

Controlling

2d

Mon 06/12/10

Tue 07/12/10

Status Report

1d

Mon 06/12/10

Mon 06/12/10

Progress Review Meeting with Management

1d

Tue 07/12/10

Tue 07/12/10

Closing

1d

Wed 08/12/10

Wed 08/12/10

Post Analysis Review

1d

Wed 08/12/10

Wed 08/12/10

According to the working the super store will be finished and up and running on the 24th of Dec2010. This date is well inside the 3 month target period.

5) Establish the labour costs and provide a work breakdown structure and contain these costs. The WBS have to contents a estimates and mirrored on the work breakdown structure and have to be capable of 'rolling-up' to show the overall cost of the project and the individual cost of each sub deliverables

Develop a work breakdown structure for the hardware tasks which have tangible outcoming and a (PBS) process breakdown structure for those tasks which are process oriented.

We can link the two structures, i.e. WBS and PBS so one project manager can manage the project or do you have other suggestions?

The Total Labour Cost for this Project - £ 53,400 All Details Attach on Appendix - 1

The Total Materials Cost for this Project - £ 51,500 All Details Attach on Appendix - 2

Total Direct cost - £ 104,900

Assuming the Direct Overhead cost and General and Administration Cost from the total Direct cost

Total Direct Cost - £ 104,900

Direct Over head cost 20% - £ 20,980

Total Direct Cost - £ 125,880

General and administrative (G&A) over head cost 20% - £ 20,980

Total Cost - £ 146,860

Profit - £ 3,140

Total BID £ 150,000

5. Work Breakdown Structure (WBS)

5.1 Labour Cost WBS

Labour Cost

£ 53,400

Air Condition Installation £ 2000

Contractor

£2000

Install Security System £ 600

Installing freezers £ 600

LAN Cable Wiring £ 1200

Air condition plumbing £1200

Electric cable wiring £3000

Hard Ware Staff

£6600

Install Check out work stations £ 4200

Install Security System £ 1200

Data Wiring £ 8400

LAN Cable Wiring £ 6000

Local Area Network £ 600

Freezers Caballing £ 1200

Air condition caballing £ 1200

Net work Engineer £ 25200

Plumber

£6000

Freezers Plumbing £3000

Air condition plumbing £ 3000

Install Security camera £ 400

Data Wiring £ 800

Electric fittings £ 3200

Electric cabling designing £ 1600

Electric cable wiring £ 7200

Electric cabling designing £ 1600

Electrician

£13600

Hard Ware Task

5.2 Hardware WBS

Install Security System

Install Security System

LAN Cabling

LAN Cable Wiring

Freezers Plumbing

Freezer Cabling

Air-condition

Air condition plumbing

Electric cable Wiring A/C

Electric Cabling

Freezers pipe lining

Pipe lining to A/C

Electric cable Wiring Freezer

Fixing The Security System on suitable place

Under Floor LAN Lining

Electric cable wiring for Check out station

6. Develop a project plan using Project 2007

6.1 WBS using Project 2007

6.2 GANN Chart using Project 2007

6.3 Network Diagram using Project 2007

7. Organisational Breakdown Structure (OBS)

The OBS provides an organizational rather than a task-based perspective of the project.  The hierarchical structure of the OBS allows the aggregation of project information to higher levels when project responsibilities are defined. An OBS might include the Project Manager at the top of the structure with Internal IT team, Building team l feeding into the Project manager. Each of the responsible team would have staff/staffs responsible for that organization. Pictorially, the structure might resemble this. This Performing Department level is where the responsibility and resources needed to accomplish.

Project

Manager

Internal

IT Team

Tea

Building

Team

Electrical Staff

Tea

Plumbing Staffs

Tea

Software staffs

Tea

Hardware Staffs

Tea

Network staff

Tea

8. Critical path analysis

The critical analyse made from Project 2007 the following red colour task were shown in the Gann chart.

The Critical Path is follows as

Kick-off meeting -> Develop Project Charter -> Review Project Charter -> Charter Signed -> Devolve project scope -> Develop Project Plan -> Review Project Plan -> Project Plan approved and baseline -> Prepare RFP -> Call for Proposals -> Review Proposals -> Shortlist Suppliers -> Negotiate & Select Supplier -> Prepare Contract -> Purchase Checkout Station -> Electric cabling designing -> Freezers Plumbing -> Air-condition cabling -> Freezer cabling -> Local Area Network Designing -> LAN Cable Wiring -> Install Check out work stations -> Install Software -> Review SRS -> User Acceptance Testing (UAT) -> Status Report -> Progress Review Meeting with Management -> Post Analysis Review

Main Problem is in the task number between 22 and 26. If the outside vender is not supply the equipment then the whole project will get delay

9. Responsibility matrix.

The following matrix shows the responsibly of each

Role and Responsibilities:

 

Project Sponsor

Project Manager

System Engineer

Network Engineer &IT executive

Plumbing

staff

Electrical

staff

 

 

 

 

 

 

 

 

 

 

 

 

Allocation of funds

R

P

 

 

 

 

 

 

 

 

 

Overall supervision

 

P

 

 

 

 

 

 

 

 

 

Project Management

 

R

 

 

 

 

 

 

 

 

 

Analysis &Design

 

p 

p

Plumbing

R

Electricity

cabling

 

R 

R

Purchasing Hardware

 

 R

R

P

P

Data/Power Wiring &Hardware Installation

 

R

R

R

R

R

R

Implementing Application Software

 

R

R

R

R

R

R

Status Report

 

P

R

R

Quality Assurance

R

R

R

R

R

R

R

R

R

R

R

Acceptance

 R

P

P

Responsibility -R

Participation -P

10. Reference

Kamaran Saqib(2008), Class Notes.

Clifford F. Gray and Erik W.Larson(2008), "Project Management, the managerial process", (4th edn), McGraw-Hill International Edition.

Schwalbe K.(2005), "Information Technology Project Management", (4th edn), Thomson course technology.

Appendix

Appendix 3 Building planning

Air Conditions

Check out station

Security System

Freezers

Network Cabling and Electric Caballing

Plumbing and Electric Caballing

4

8

10

9

2

1

7

6

5

4

3

2

5

3

6

7

14

15

11

10

8

4

188

19

21

1

30

29

28

27

26

25

24

23

22

20

17

16

12

8

1

2

3

5

6

7

8

9

3

1

9

11

12

13

1000

2

4

14

15

16

20

19

18

17

4

14

15

11

10

188

19

21

30

29

28

27

26

25

24

23

22

20

17

16

12

8

1

2

3

5

6

7

8

9

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