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Coffee Shop Project Management

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Anas Alsalahat 

Introduction

The Petra Coffee Shop requires an elaborate project management plan. Through a detailed project plan, it will be possible for the business to be implemented and come to completion. The project plan will identify all the deliverables that will be required during the project development and implementation. Additionally, the plan will provide some alternatives that will enhance its achievement of the project if the identified process fails. For the success of the project, there is need to have all the required resources. The availability of the resources will enhance the seamless adoption of the new measures that will result in the full development of the Petra Coffee Shop.

The work breakdown structure

Number

Task

Start Date

Finish Date

Resource

Project announcement and assignment

2/15/16

12/20/16

Budget, management, executive teams

Petra Coffee shop meeting announcement

2/15/16

12/15/17

Departmental Petra Coffee shop meeting to make announcement for restructure/reorganization

Employee evaluation and reassignment

2/21/16

3/21/16

Policy/member services with management and HR

IT/ Configuration upgrade systems

2/15/16

3/18/16

Technical support, configuration, IT

Interior decorating and staging new areas

3/1/16

3/15/16

Design and human resource

Meet with stakeholders. Write project plan including communication, change

3/5/16

3/5/16

Executive department, stakeholders, management

Management and risk management plans

2/25/16

3/25/16

Risk management

Handover areas of accountability

2/16/16

5/16/16

Executive, management, HR, talent advisories

Training update, certification, management, ready to implement new goals and objectives

2/15/16

12/15/16

Human resources

New division/ departments created

2/17/16

12/17/16

Management, services teams, supervision

Update project plans

12/1/16

12/1/16

Executive department, stakeholders, management

Provide performance report

2/15/16

12/15/16

Department management

Formalize the conclusion of project

12/28/16

12/15/16

Executive department, leadership team for organization project

Budget meeting to confirm stats and budget

1/1/16

12/1/16

Executive department, leadership team for organization project

New hire/ surveillance, training, reorganizing positions

1/1/16

12/1/16

Human resource and talent manager

Department board update

2/1/16

12/1/16

Executive, department, leadership team for organization project.

Revitalize project Petra Coffee shop meeting update

1/15/16

12/15/17

Overall Petra Coffee shop meeting all employees

Put up security systems and measures

1/5/16

12/25/16

Security personnel and equipment

Conducting environmental audit and assessment

12/2/16

12/18/16

Environmental specialist

Put up mitigation and contingencies planning

1/1/16

12/6/17

Mitigation policies and plans, budget

Analyze and evaluate project plan

12/2/16

12/27/16

Budget, additional equipment

Grand re-opening for the Petra Coffee shop.

12/1/17

12/6/17

Project manager

Risk management plan and Qualitative analysis

Negligible

Marginal

Critical

Catastrophic

Certain

High

High

Extreme

Extreme

Likely

Moderate

High

High

Extreme

Possible

Low

Moderate

High

Extreme

Unlikely

Low

Low

Moderate

Extreme

Rare

Low

Low

Moderate

High

The business. The risks are categorized into was, and one looks at how they impact on the firm. Some risks cause negligible effects to the operation of the Petra Coffee shop. These effects can be ignored, and the companies and the business will continue functioning just fine (McNeil et al, 2015). Marginal effects will call for the business to need to act though these risks can be ignored but not for extended periods of time. Lastly, critical risks call for the business to identify ways and measures that need to be identified and implemented for the success of the firm.

On the other hand, it's not a guarantee that these risks will occur. Therefore, they are categorized as certain, likely, possible, unlikely and rare (Haimes, 2015). Certain risks are the ones that the business is sure they will occur while the rare ones are the risks whose chances of happening are very small no matter their effects to the operations of the Petra Coffee Business.

Risk identification and categorization

Risk category

Possible negative risk areas

Possible positive risk areas

Strategy

  • Business performance
  • Investor relations
  • Communication of strategic direction set by board
  • Joint venture management
  • Planning
  • Target setting, vision and goals
  • New business opportunities
  • Strategy development
  • Management activity

Human resources

  • Remuneration and entitlements
  • Workplace industrial relations
  • Employee safety and health
  • Employment practices
  • Performance incentivisation
  • Workers compensation
  • Diversity
  • Recruitment and retention
  • Communication
  • Skills availability, training and development

Information technology

  • Data security
  • Service maintenance
  • Sharing of classified information
  • Data management
  • Service delivery
  • System development and new systems
  • Data integrity
  • Availability

Marketing

  • Image and reputation
  • Customer service
  • Obsolescence
  • Competitive positioning
  • Product liability
  • New products
  • Project management
  • Research and development
  • Trademarks
  • pricing and costing

Risk response planning

There are various risks that the Petra Coffee Shop business will face during the project development process. These risks will need solid plans that will contribute to overcoming them that ensures they do not impact on the business negatively.

First, careful planning and identification of alternatives. Through careful planning, it will be possible to identify the risks that face the business. The identification of risk will result to their anticipation (Aven, 2015). As such, the Petra Coffee Shop project management will determine the available alternatives that could be implemented if the main project fails. The implementation of the alternatives will facilitate the continuity of the project which will see the project come to an end successfully. Secondly, availability of finances avails sufficient resources; the project management will have enough financial base that will enable them to overcome most of the obstacles that will be anticipated along the way or the barriers that were just emergencies. The ability to have such resources makes it possible for the project to continue and come to an end (Aven, 2015). Additionally, financial resources facilitate the integration of the new alternatives that had been earlier identified.

References

Aven, T. (2015). Risk analysis. John Wiley & Sons.

Haimes, Y. Y. (2015). Risk modeling, assessment, and management. John Wiley & Sons.

McNeil, A. J., Frey, R., & Embrechts, P. (2015). Quantitative risk management: Concepts, techniques and tools. Princeton university press.


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