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Development of an Electronic Car

Disclaimer: This work has been submitted by a student. This is not an example of the work written by our professional academic writers. You can view samples of our professional work here.

Any opinions, findings, conclusions or recommendations expressed in this material are those of the authors and do not necessarily reflect the views of UK Essays.

Published: Mon, 18 Sep 2017

Group number 5

Krunal Pathak – C0690657

Jayanth Siripireddy – C0684870

Unnati Varma – C0689270

Sagar Kaklotar – C0686834

Venkateswarlu-C0691743

Vikas Rathod-C0684723

The production and use of traditional gasoline-powered cars have a huge environmental negative impact. The pollutant emissions from our cars contribute to unhealthy air and are the major cause of global warming by trapping solar energy in the atmosphere. In addition, these vehicles affect the environment by creating noise, which can disturb work, relaxing and sleeping. In this context, electric vehicles represent the future – they can be powered by electric energy produced from many different sources and don’t have a combustion engine that burns gasoline and produces CO2. Tesla Motors company was founded with the mission of accelerating the world’s transition to sustainable energy. The company’s main purpose is to prove that electric cars can be better than powered-gasoline cars.

Tesla Model-S project’s objective is to develop a premium electric sedan vehicle that competes with brands like BWM, Mercedes, and Audi. The Model-S should prove that an electric car can have, at the same time, electric powertrain, attractive design, and high performance. This project follows Tesla Motors’ business plan to expand downmarket from the high-performance Tesla Roadster sports car. Total project planning will be divided into 9 subsidiary plans, as detailed below. This planning will be initiated on October 24th, 2016, and it’s expected to finish on March 03rd, 2019. The total budget allocated for covering all planning activities is $ 30,000,000.      

Tesla model-S Interior

C:UserssiripAppDataLocalMicrosoftWindowsINetCacheContent.WordInterior_Standard.jpg

17′ inch touch screen is the most attractive feature tesla is including in Model-S car(contract administration build below for the touch screen procurement)

  1. CONTRACT SUMMARY:

Contract awarded based on the following:

  • Comparison of outsourced cost and in-house course
  • Compulsory requirements
  • Financial documents for vendor
  • Experience and general qualifications
  • Technical qualifications for past performance
  • Quality
  • Cost
  • Vendor ability to provide all items on required date

Contract Name

Firm Fixed price

All the items that are procured for the project will be under FFP (FRIM FIXED PRICE). For each item to be procured concerned person is responsible for making the purchase per the FFP contract type since the manager has a limited budget we are adopting FFP contract type now the seller is responsible for product submission within the limit of time and cost. The manager must ensure the correct scope of product achieved or not.

Start and Finish Dates

March 2017 to December 2017

Contract Value

$1,000,000

  1. Owners / Key Representatives

Nominated contact

Role

Sagar kaklotar

Procurement manager

Kunal Pathak

Project manager

Supplier details

Infosys

  1. Contract Objectives

Item/Service

Justification

Category

Needed By

Software for 17-inch screen

Software needs highly skilled labors, servers, and equipment that we don’t have it.

Software

January 2018

The manager must identify the risk involves in the procurement of the product or service. for each identified risk the manager should make a mitigation plan by taking the expert legal judgment and make a proper documentation of each identified risk add it to risk management log. This project involves multiple contracts so the manager should do check for interdependencies of activities so one risk response plan might not trigger the other risk.

  1. Contract and Supplier Management Plan:

Contract Name: Firm Fixed price

Contract No: 11

Contract Manager: Jayanth Siripereddy

Legend:

CM Contract Manager

PD Procurement Department

RM Risk Management Department

Con Contractor

  1. Pre-Commencement Stage

Actions

Who

Completed

Yes No

Date Completed

Comment

1. Contract Documents

Prepare and send letter of acceptance

Procurement department

yes

17/01/2017

Once the bidder is confirmed send the formal letter of acceptance, and invite them for negotiations.

Prepare contract documents and arrange signing and sealing

Procurement

department

yes

20/01/2017

Awarded contract firm fixed price to the Infosys, and explained more about contract and claims

Read and understand both specification and terms and conditions of contract

Contract manager

Yes

22/01/2017

Held a meeting with Infosys business analyst, explained each other term and conditions of contract and project requirements.

2. Transition Plan

Prioritize all transition activities and confirm

timeframes and milestones with all parties

Contract manager

Yes

23/01/2017

List of activities and time frames mention in the procurement management plan given to the contractors.

Involve and communicate with all relevant

parties as per nominated transition activities

Contract manager

Yes

24/01/2017

Procurement department contract manager, project manager, and Infosys must follow the given communication management plan.

3. Contract Management Plan [CMP]

Prepare CMP, sign off and file

Contract manager

Yes

29/01/2017

Contract management plan prepared by the project manager signed off by the Infosys Inc.

4. Insurance

Obtain all required Insurance Certificates.

Procurement

department

Yes

31/01/2017

For the identified risk, insurance obtained from TD bank per the budget.

5. Security / Retention

Obtain updated Irrevocable Bank Guarantees for amounts as per tender document

Contract manager

Yes

02/02/2107

A bank guarantee obtained from the Infosys in the case of irrevocable payment due.

Confirm retention amounts and set up in

payment schedules

Contract manager

Yes

04/02/2017

All payment schedules and retention amount details documented in the procurement management plan and signed off by Infosys

6. Key Performance Indicators [KPIs]

Develop auditing system using KPI’s and

measuring matrix

Contract manager

yes

05/02/2017

Auditing dates are planned and updated to the quality management plan, manager should commence them on date without delay

Ensure staff are familiar with system and

auditing process

Contract Manager

Yes

06/02/2017

Auditing date and systems clearly explained to the technical staff working on touch screen activity

7. Risk Assessment Plan

Use risk management system to develop a contingency plan based on nominated and other risks

Contract

Manager/Risk Manager

yes

17/02/2017

For all the nominated and identified risks, contingency plan and risk response strategies were prepared and updated the risk management plan. Ex:

The main risk for touch screen task is end user bugs, hiring automation tester is the contingency plan for this.

8.Contract Meeting

Facilitate a contract management meeting to discuss all pre-commencement requirements

Contract Manager/ Business analyst

(Infosys)

yes

22/02/2017

Facilitated a pre-commencement

meeting and handed over all risk, quality, scope and contract document. Future meeting schedule also submitted.

“Ensured the contract is beginning on time”

Document all agreed outcomes of the contract management meeting

Contract Manager/ Business analyst

(Infosys)

Yes

26/02/2017

After meeting facilitated on 22nd February BA gone through all the documents Tesla produced and agreed on 26/02/2017.

  1. Post Contract Commencement Stage

Actions

Who

Completed

Yes No

Planned Date

Comment

1. Contractor Performance Audit

Forward copy of audit results to Contractor and record any non-conformances

Contract Manager

No

04/04/2017

The audit will be performed by Tesla’s audit committee to confirm that all the standards & procedure agrees on followed and the result of it will be sent to Infosys.

Notify Risk Dept. of any breaches and determine appropriate actions

Contract Manager/ Risk Management Department

No

01/05/2017

During the audit, if any new risk identified or any breach of the agreed terms in contract found, it must be communicated to risk department.

Meet with contractor to discuss non-conformances and agree on remedial actions

Contract Manager/ Risk Management Department

No

04/05/2017

All the deficiencies and defects found must be discussed with Infosys to agree on to fix the issues found in software.

2.Contract Meetings

Prepare agenda and forward invitation and agenda to contractor

Contract Manager

No

06/06/2017

Contract manager should be prepared the agenda of the meeting and must inform Infosys with the invitation.

Record minutes of meetings including any subsequent actions to be carried by either party

Contract Manager

No

26/08/2017

If any actions required by Tesla or Infosys, it should be recorded in the minutes of meetings.

Forward copy of minutes of meeting to contractor

Contract Manager

No

27/08/2017

A copy of minutes of the meeting must be forwarded to Infosys prior of meeting and should one week ahead.

3.Payment Claims

Upon receipt of claims ensure that works completed are in accordance with claims.

Contract Manager

No

31/09/2017

Contract manager will ensure all work completed is either meets contract requirement or not in accordance with the claims of the Infosys

Make payment adjustment for defective deliverables

Contract Manager

No

2/10/2017

As per the quality testing report, the defective screen will be taken into consideration by contract manager before moving further towards financial department procedures

Actions

Who

Completed

Yes No

Date Completed

Comment

4.Performance Auditing

Conduct regular contractor performance audits in accordance with specification

Contract manager

No

5/05/2017

Contract manager will check performance and standards of each product.

Record audit results and provide a copy to contractor

Contract Manager

No

6/05/2017

Recording of audit results to be done in order to keep the results for future reference.

As an agenda item for Contract Meetings discuss outcomes and how any under-performances may be improved

Contract Manager

No

31/05/2017

Meetings discussion will help to improve the quality of product and its performance.

Conduct annual review of nominated KPI’s with Contractor to ensure continued relevance to the delivery of services including any changes to scope etc.

Contract Manager / Contractor

No

5/10/2017

It will be useful to keep a record for future procurement that the KPI’s for the product is are always matched or implemented without any exclusions.

5.Contract Extensions

With service contracts, be aware of nominated notification periods to the contractor as to Council’s intentions to extend or not.

Contract Manager

No

01/12/2017

Contract manager will decide through current report whether to continue with this vendor or not

Notify contractor in writing of Council’s intention regarding extension

Contract Manager

No

02/12/2017

As per agreement contract manager will notify to the vendor before 3 months if they require extending procurement.

Actions

Who

Completed

Yes No

Date Completed

Comment

6.Contract Expiry/Transition Out

Develop transition out plan in conjunction with contractor

Contract Manager / Contractor

No

25/12/2017

Tesla’s contract manager should plan with the involvement of Infosys that how and when the expiration of contract will take place.

Conduct contract meeting to consolidate actions, responsibilities, and timeframes

Contract Manager / Contractor

No

27/12/2017

This meeting will be held by Tesla to combine the actions of Infosys with them before closure of the contract.

Take receipt of all intellectual knowledge belonging to Council

Contract Manager / Contractor

No

28/12/2017

Tesla must be verified that all the intellectual properties of the software must be transferred to them by Infosys as per the contract.

Conduct exit audit with outgoing and incoming contractors to identify outstanding work and overall standard of relevant assets

Contract Manager / Contractor

No

30/12/2017

It is the duty of contract manager to make sure that Infosys finished all the work as per the contract and nothing is outstanding before moving to closure.

Negotiate any final payments based on incomplete or sub-standard works

Contract Manager / Contractor

No

31/12/2017

As per the contract established with Infosys, any work found below standards or incomplete, there will be a deduction in payment.

  1. Contract Variation Form

Variation number: 1

Date: 01/ 04 /2017

Description of proposed variation and reason:

Variation:

Tesla motors asked for separate application within the android that could support the 17’inch touch screen. For this task, Infosys is awarded FFP contract, now after all negotiation and contracts signed. Now, Tesla proposed the new operating system for the same time and cost instead of the android application.

Reason:

For the android application, the end user may need extra security to protect the application. It may crash because of “malware”.

Will the variation be at an additional cost to original contract amount?

Yes

No

If yes – date quotation for variation is to be received by:

04/04/2017

Contractor’s Response:

Infosys agreed to the change, but the production cost increased as per their quotation.

Costings: *Remove whichever does not apply

Original contract value

$1,000,000

*Time/*Works Variation cost

$50,000

Other variation adjustments to cost

$30,000

Revised contract Value

$1,080,000

Contract Dates:

Original Practical Completion

31/12/2017

Additional time required due to variation

4 months

New Date of Practical Completion

31/04/2018

Signed on behalf of the Contractor:

Date

7/04/2017


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