Various Ways Business Writers Can Transmit Messages

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Various forms of communication exist in the workplace; however, be aware that some are more effective than others. For business writers, oral and written messages are the simplest ways to transmit in business communication. Oral communication is the conveyance of ideas and information in forms that can be listened to or spoken. So, oral communication skills are an important area for development. Written communication is very common in business situations, so it is also important for small business owners and managers to develop effective written communication skills. The basic principles of written communication are similar to those for overall communication, such as determining the purpose for writing, analyzing the audience, organizing the message, and proofreading.

There are various ways of business writers transmitting oral messages, telephone or voicemail are one of the ways on transmitting. Call or leave a message if can't speak face-to-face with someone. Telephone communication or voice messaging over the Internet are examples of spoken communication electronically transmitted. This is the next level of information richness, a step below face-to-face communication. An advantage of direct telephone communication is the tone of voice and immediate feedback. Unlike face-to-face communication, spoken communication lacks the benefits of body language or facial expression. Voicemail takes another step back, as feedback is not immediate. Despite that, though, it is a necessity for out-of-office employees.

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Furthermore, voice messaging is also one of the ways on transmitting oral messages by business writers. Voice itself could be 'packaged' and sent through the IP backbone so that it reaches its marked 'address'. In a technical sense, the process of sending 'voice packets' is a semi passive way of communication. However, given the speed at which it could be delivered can make the communication sound seamless. Using voicemail as an alternative to electronic mail, in which voice messages are intentionally recorded, not because the recipient was not available.

In addition, ways of business writers can transmit oral messages is by using presentations. The public presentation is generally recognized as the most important of the various genres of oral business communication. As is true of all kinds of communication, the first step in preparing a public speech or remarks is to determine the essential purpose of the communication. Out of the purpose will come the main ideas to be included in the presentation. These ideas should be researched thoroughly and adapted to the needs of the audience. A good oral presentation will include transitional phrases to help listeners move through the material, and will not be overly long or technical. It is also important for the speaker to anticipate questions the audience might have and either include that information in the presentation or be prepared to answer afterward.

Moreover, there are also various ways of business writers transmit their written messages. One of the ways is text messaging. Text messaging is the process by which text messages are transmitted and service provided by a telecommunications company for transmitting text messages. Business text messaging shorthand jargon and code has become a kind of "foreign language" that many business people today need to know in order to keep up to date at work, understand instant messages from co-workers, get the meaning of office emails, and keep up during online workplace chats. Text messages can be used to interact with automated systems, such as ordering products. Text messaging has become so popular that advertising agencies and advertisers are now jumping into the text message business. Under this arrangement, the employee maintains close contact with coworkers and supervisors.

Personal Written Messages also one of the ways business writers can transmit written messages. Personal written messages demonstrates the ability to express ideas, thought and concepts clearly in writing, using correct and appropriate grammar, organization and structure. If telecommute, likely communicate through e-mails or online messaging. Personally addressed written communication, a level below electronically transmitted verbal communication, demands attention from the recipient. The message is written in the way the recipient understands. It organizes written work in a manner that is clear and easy to follow, produces written material that is understandable, as evidenced by the reactions of the recipients, keeps written material concise and relevant, uses proper grammar, spelling and punctuation and paragraph structure and writes in a manner that commands attention and achieves desired results.

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Besides that, ways of business writers can transmit written messages is by using E-Mail. Electronic mail has emerged as a highly popular business communication tool in recent years. Indeed, its capacity to convey important corporate communications swiftly and easily has transformed it into a communications workhorse for business enterprises of all sizes and orientations. But many users of e-mail technology pay little attention to basic rules of grammar and format when composing their letters, even when they are penning business correspondence addressed to clients, customers, vendors, business partners, or internal colleagues. Given this unfortunate trend, many business experts counsel companies to install firm guidelines on tone, content, and shape of e-mail correspondence. These guidelines should make it clear that all employees are expected to adhere to the same standards of professionalism that remain in place for traditional postal correspondence. Proper spelling and grammar and the ability to frame correspondence in suitably diplomatic language should be hallmarks of electronic mail as well as regular mail, especially if the communication is directed at a person or persons outside the company.

The written messages allow for a dynamic communication process between source and receiver, but are often asynchronousasynchronousOccurring at different times., meaning that it occurs at different times. When we communicate face-to-face, we get immediate feedback, but our written words stand in place of that interpersonal interaction and we lack that immediate response. Since we are often not physically present when someone reads what we have written, it is important that we anticipate the reader’s needs, interpretation, and likely response to our written messages. In colclusions, there are many different ways which business writers can transmit their oral and written messages. In this sense, oral and written communication are similar in their approach even as they are quite different in their application.