Professional Managerial Leadership Skills And Time Management English Language Essay

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Time management refers to the creation of procedures and implements that increase productivity and output. It is managing our time to waste less time on doing the things we have to do so we have more time to do the things we want to do. In reality, time management has adapted into everything from practices such as ERP through consultant services such as Professional Organizers.

Factors of Time Management:

Be Regular and Be Organized

Organizing our works is an important fact of Time Management. Planning works so as to fulfil our daily commitments are been a pivotal and a effective Time management skill. Regular commitments in the work should be carried out only then the organized word can be scheduled

Be Prioritize in working

Prioritizing your work is critical to your success. Failing to which will lead to work load in our daily schedules. Planning works according to our daily schedules by the below mentioned ways will help to prioritize the works

As Said by Stephen Covey, Work Can be divided in to Four Types

Important and urgent

Important but not urgent

Not Important but urgent

Not Important and not urgent

Important and urgent:

The works falls under this type has deadlines to finish the works. We do these works because of the deadlines attached to them

Not important and not urgent:

The works falls under this type also has a deadline but those are not important and can be done in a period of time

Not important not urgent:

These are the works we have plenty of time to be a part and spend with like watching TV, playing games etc…

Important but not urgent:

This is a prominent work type, it creates a biggest difference in achieving goals and they don't have a deadline.

Tips for Prioritizing:

Make a note and an outline for your work

Consider public limits

Remove items that are not crucial

Don't include everything inside your work

Always rework and avoid time consuming methodologies

Be Creative: The Sisyphus effect

Always be creative in what you do.

Remember the Visual Basic concept "WYSIWIG = what you see is what you get"

Similar way if you do repetitive job without any sort of new ideas or methodologies in it, then over a period of time ,the creativity in your inner self will never be estimated.

The Sisyphus effect is "Ancient Greek punishment for his earthly crimes, Sisyphus was famously laboured by a never-ending task. He was sentenced to roll a giant rock up a hill - only to watch it roll back down and have to start all over again."

Running meetings:

Objectives:

Identify the type and purpose of meetings

Time Adherence

Knowledge base of the key participant

Features of Meetings

Established rules and procedures

Written records of previous meetings

Usually a specified membership who are invited to participate.

Types of Meetings

Briefing: To Deliver Information

A wide scenario about market share, financial results, investment analysis

Investigatory: To gather Information

About Expenditure, Internal Accounts Audit, Following Six Sigma Practices

Advisory: To provide information

Panel of Experts advise government department on new legislation

Consultative: To voice opinions

Manager asks her staff how they feel about a proposed promo-sharing scheme

Executive: To make decisions

Board of trustees agrees a new strategic plan for hospital trust

Advantages of meetings

Offer chance for Prompt feedback and serious flows of verbal and non-verbal communication.

Rapid conversation of ideas and group interactions which can generate better solutions than individuals working alone or interactive through less concentrated channels.

Potential difficulties of meetings

Communications criss-cross around the meeting room and are highly susceptible to noise and improper de-coding.

Each attendee arrives with his or her own information, pre-conceived ideas, spirits and biases.

Limited attention spans and selective insight of each individual can lead to different clarifications.

Points for Preparing Agenda of Meeting

Precise and Logical sequence of the meeting

Simple items first are to be gathered first

Consent items first

Late arrivals and early departures

Points for Minutes of Meeting

Exact minutes - word for word

Narrative minutes - summary of discussion, decision taken and action point arising

Purpose minutes - stating only what was agreed

Effective communication

Helps an organization to achieve:

Bringing satisfied repeat customers

To develop well-motivated employees

To develop a positive reputation in the wider community

To create innovative and creative strategies

Simple Way for an Effective Communication

Key dimensions for an Effective Communication

Verbal communication

It should be coded in the form of words, Spoken, Written, New hybrids, Diction, Translation

Non-verbal communication

Kinesics (body language): Kinesics or body language is the language of gestures, expressions, and postures.  

The real meaning of some signs, such as a smile, may be the same throughout the world. However, the meaning of others may be different.

Proxemics means physical distance between people

The Visual media of pictures and signs and the study of interaction distances and other traditionally defined uses of space that affect communication.

Features of an Organizational Communications

Organizational communication is a complex phenomenon

It is not open to simple book of solutions. The communicators require an open and analytical mind that can draw on multiple viewpoints in addition to their own immediate experiences

Bests of organizations are to face up to their own communication barriers; they need to be responsive to changing environments and willing to abandon long-established practices and assumptions in response to evidence and informed advice.

The prominent is achieved using existing knowledge, effective communicators also need to be advanced, asking new questions and testing with innovative approaches.

Listening Skills:

Content:

This type of listening enables us to understand and retain the message and no sort of interaction is involved

Critical:

This type of listening is to understand and evaluate the meaning of the message

Empathetic:

This type of listening is to understand speaker's feelings and needs of it

Active:

This type of listening is to understand the content as well as the feeling

Outcomes of Active Listening:

Avoiding partiality

Signaling interest in the person speaking

Being aware of feelings

Avoiding pauses and distractions

Signalling reassurance

Clarifying and summarising

Making presentations:

Objectives:

Practice convincing communication techniques and the information should be concise and persuasive.

Effective voice projection

Body language, eye contact, and gestures.

Focus on key audience members.

Overcome nervousness, anxiety, and distracting mannerisms.

Show confidence through delivery skills.

Structure presentations to gain maximum effect.

Tips for Effective Presentations:

1 word costs £1000

Each word inside a presentation will cost much more that what you earn a day. This is a famous concept used by skilful participants. They avoid too many slides in a presentation

Plan Ahead of Time

Plan the timing of the presentation & it should never go beyond the fixed timing

Understand the audience

Understand the gathering and then start your presentation will help you to deliver the key deliverables to the people listening to the meeting

Fewer words, more pictures

Usage fewer words and screen more pictorial representation and concepts is an effective way of a good presentation. A graphical view of representation will full fill the thousand words present inside a slide.

Fonts and colours

Always remember to use light colours in a presentation. It shouldn't create a sarcastic effect on the minds of the listener.

Stress management:

Stress is your mind and body's retort or reaction to a real or imagined threat, event or change. The risk, event or changes are commonly called stressors. Stressors can be internal (thoughts, beliefs, attitudes or external (loss, tragedy, change).

Types of Stress:

EUSTRESS

It is otherwise called as positive stress. It occurs when your level of stress is high enough to inspire you to move into action to get things accomplished.

DISTRESS

It is otherwise called as negative stress. It occurs when your level of stress is either too high or too low and your body and mind begin to respond adversely to the stressors.

What causes stress?

Work Load

The work load present in the work causes 90 % of the stress to a person.

People that you don't like

Inner mind illusions

Body Conditions

The health conditions also affect a major proportion of the stress.

Stress Reduction methods

Group or Social Support

Social Moving in to the society after the work schedule will decrease the stress level to great extent.

Creative Involving in works

Creative involving in greater part of the daily works , which gives extra ability to mind power and increases brain to work more effectively than the normal activity of work carried out.

Meditation

Meditation clears the mind & refills the energy into it.It create a new combined energy to body as well as the mind

Breathing and Regular Exercises

Regular Exercises in morning helps mind & body to relive from a repulsive action n energizes the body to overcome any kind of stress.

Proper Nutrition

Nutritious & hygienic foods also provides stress free environment.

Self-Hypnosis

Self-hypnosis or self-suggestion is an illusionary way of decreasing the stress. Listening to pre-recorded audio or a media relieves the stress. It is extensively used in hypnotherapy.

Passive Attitude

Receiving or enduring with active sympathy is a good way of stress relieving.

Feature of stress management

Stress management training creates an impact on improving job satisfaction

Health promotion activities creates impact on lifestyle and health habits

Personal skills audits

Skills

Communication and Literacy Skills

The word power is a prominent skill among the self-evaluation and group representation

Group and Interpersonal Skills - Working with Others

The Team Building Exercises are brought in picture by the Group and Interpersonal Skills

Organisation and Personal Skills - Independent Learning and Working

Organizing seminars & team building exercises will help to audit the personal skills.

Analysing the word power within us will help us to self-estimate the vocabulary power with in us.

Research and Problem solving

Analytical solving or puzzles & verbal reasoning are an essential factor that influences the personal skills.

ICT Skills

Finding, exploring, developing and presenting information

Application of Numerical Techniques

The hydrodynamics is also an important factor on the personal skill audit.

Personal development Plan

Identify your passions

Identify the passions present inside the inner mind are the important facts that provokes the personal development plan.

Draft a personal mission statement

Define specific goals/objectives as it relates to your career development

The self-goals are to created and we should strive towards to achieve it

Create a measurable action plan to accomplish your goals/objectives

Action Plans on the works to be done are to be formulated

Visual Control System

The Visual Control System (VCS) is graphical view of the work status.

Through which a person can be self-evaluated as we as evaluated by the company. This has important feature called Traffic Signal.

Traffic Signal is nothing but the status of the project.It shows the colorful view of the job done vs task in progress.

Objectives to discover your inspiration:

Epiphany - This is a life-changing practice can create a rapid and intense awareness of an original passion.

Change - A key life change that changes one's view on life and causes closer introspection as to the way one lives it. This inspection challenges one to learn things about self that were previously unknown.

Intuition - One must be sense hunger in order to classify it. Passion must be embraced fully, with fearlessness and strong conviction.

Experience - Most unearth passion progressively as a result of day-to-day experiences. One gets glimpses of it--courtesy of intuition--but may not understand its significance or heed its influence. Unless attention is paid to those experiences, one is likely to disregard them. One must listen to and construe life's signals and translate them into action.

Goals and objectives should be S.M.A.R.T.

Specific & Focused

Measurable - Course of action

Aggressive - Determined

Realistic - Practical

Time-framed

Short-term (six months or less) and

Long term (more than six months)

Reference Books:

Time Management Presentation Randy Pausch Carnegie Mellon University

Stress Management by Ernst and Young

MANAGEMENT AND ORGANISATIONAL BEHAVIOUR by Laurie J Mullins

http://en.wikipedia.org/wiki/Key_Skills_Qualification

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