Prioritising Workloads Setting Work Objective English Language Essay

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In today's business environment, productivity is a key to success. Using creative principles of time management at work will not only help you do your job more effectively, but practicing these time management principles will also help lower your stress levels.

While putting together a time management plan will take time to construct, your time management plan will pay off in dividends later. Keep in mind that a good time management plan will offer you more flexibility in the long run. Just because you have a plan in writing does not mean that you can't adjust it when the unexpected occurs.

Prioritize Your Work

Make a list of your projects and prioritize their importance. Then take your most important project and break it down into tasks. Look at the tasks that you have developed. Decide which tasks can be delegated to others. Even if you think that you will be able to complete all of the tasks better than anyone else on your team, it is important to try to delegate. This will not only provide you with more free time, but it will help to develop the skills of those who report to you.

Keep a record of your due dates, who you delegated other tasks to and the due dates of the delegated tasks. Repeat this process with all of your projects.

It is essential to review your tasks and due dates on a periodic basis. You may have to adjust priorities and due dates as you are assigned new projects and old projects are completed.

Creative Time Management Tips

Keep your desk well organized. Get rid of old files. Put all of your important work gadgets and accessories back in place after use. Even if you know where everything is, your boss won't. Messy desks also make you look disorganized.

Work smart. For example, if you are in a revenue generating position such as sales, plan to do your record keeping and reporting activities during non-revenue generating times or when you typically won't be able to get in contact with clients or potential clients.

Don't call unnecessary meetings. If you have to call a meeting, schedule it so that it will occur during a time that will have the least impact on the productivity of your employees. Have an agenda for your meeting and try to keep the meeting from straying from its intended purpose.

Do least appealing tasks first. If you have a choice of prioritized tasks, do the one that you dread the most first or during the times of day where you feel you are most productive. This will get that task done and out of the way, which will help in a couple of ways. First, you won't have the terror of the task interfering with your thought processes, taking some of the pressure off of you. In addition, doing more pleasurable tasks will then seem like a reward.

Stay focused. Try to do one task at a time, given the fact that you will probably still be interrupted by other employees and the phone. If necessary, close your door and have your phone go to voicemail if you really need to complete an important task that requires a great deal of concentration.

Utilize planners. Depend on your day timer, planner or calendar, whether it is on your desk or in your computer, to keep you organized. Leaving notes and reminders to yourself wastes time and makes you look disorganized.

Organize your documents. Look at the amount of time that you spend reading journals, books or articles about your job. We live in an era where we can almost literally be buried in information. Keep a folder for your new information and when the folder is full, start throwing the oldest materials away. In addition, consider what time of the day you are reading these materials. If you are reading during a time that is best spent elsewhere, you are doing yourself a disservice, particularly if you are reading in an effort to procrastinate.

Schedule breaks for yourself. You are not a robot. A short break can be a wonderful reward for a task well done. It can also help you clear your mind for the next project at hand.

Stay focused. Try to do one task at a time, given the fact that you will probably still be interrupted by other employees and the phone. If necessary, close your door and have your phone go to voicemail if you really need to complete an important task that requires a great deal of concentration.

Utilize planners. Depend on your day timer, planner or calendar, whether it is on your desk or in your computer, to keep you organized. Leaving notes and reminders to yourself wastes time and makes you look disorganized.

Organize your documents. Look at the amount of time that you spend reading journals, books or articles about your job. We live in an era where we can almost literally be buried in information. Keep a folder for your new information and when the folder is full, start throwing the oldest materials away. In addition, consider what time of the day you are reading these materials. If you are reading during a time that is best spent elsewhere, you are doing yourself a disservice, particularly if you are reading in an effort to procrastinate.

Stay focused. Try to do one task at a time, given the fact that you will probably still be interrupted by other employees and the phone. If necessary, close your door and have your phone go to voicemail if you really need to complete an important task that requires a great deal of concentration.

Utilize planners. Depend on your day timer, planner or calendar, whether it is on your desk or in your computer, to keep you organized. Leaving notes and reminders to yourself wastes time and makes you look disorganized.

Organize your documents. Look at the amount of time that you spend reading journals, books or articles about your job. We live in an era where we can almost literally be buried in information. Keep a folder for your new information and when the folder is full, start throwing the oldest materials away. In addition, consider what time of the day you are reading these materials. If you are reading during a time that is best spent elsewhere, you are doing yourself a disservice, particularly if you are reading in an effort to procrastinate.

Schedule breaks for yourself. You are not a robot. A short break can be a wonderful reward for a task well done. It can also help you clear your mind for the next project at hand.

The 4 Ds of time management

To truly manage your time effectively you have to look at the tasks that need doing and decide how to handle them. So let me introduce you to the four Ds of self-management. Which are:

* Do it - This needs to be done immediately. * Delegate it - It needs to be done, but someone else can take care of it. * Dump it - Not important. Forget about it. * Defer it - This needs doing but not now, so it can wait.

When you plan your day, and even during the day, you should be able to file all the things that need doing under one of the four Ds.

Time wasters

Now let's look at time wasters. Time wasters eat into our time and can make it very difficult to manage our time effectively. They can be the most trivial of things, and are therefore very hard to spot.

Examples of common time wasters are :

* Lack of or poor planning - File things properly, write down appointments, that kind of thing. Basically, you need to be organized to use your time effectively.

* Procrastination - Some things need to be done now. Don't get into the habit of putting things off unnecessarily.

* Failure to delegate - Are there tasks in your day that are not effective use of your time? If so, delegate them.

* Interruptions - Don't let clutter and noise eat into your productive time. Make sure there are no interruptions when you want to work.

These are just a few of the time wasters that could be affecting your effective time management.

These pointers should help you in your first steps towards effective time management. If you take this process in small steps it will be much easier to incorporate the necessary changes into your life. Each of these small steps will bring you closer to your vision and leave you with time to do all of the things you want each day.

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