Organizing Library Exhibitions Relating To Events English Language Essay

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Carnegie Library is located in the centre of the town of Curepipe. Its central location, proximity to the bus station and market areas, facilitates easy accessibility to the public.

Authority

It is run, managed and financed by the Municipal Council of Curepipe. It forms part of one of the five Municipal Libraries of Mauritius.

Historical Background

The Public Library Act of 1919 provided for the establishment of country library authorities. Thus from then onwards, the Trust began to make grants to the authorities towards books, book boxes, shelving, and other equipment. Carnegie Libraries are libraries which were built with money donated by Scottish-American businessman and philanthropist Andrew Carnegie. Around the 1910's Andrew Carnegie visited Mauritius and it was at that time only that the inhabitants of Curepipe had signed a petition for the establishment of a Public Library in their town. He donated £ 2, 000to the Board of Curepipe.

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Its construction started in 1917 by Messrs. Hall Geneve and Langlois, thanks to a donation from the Carnegie Foundation of New York. The first stone was laid by Sir Henry Hesketh Bell, the then Governor of Mauritius, on 30 June 1917. It was opened to the public in January 1920. It was well known for its manuscripts collection on the history of Mauritius during British and French Colonisation.

Present Situation

The library now has over 100, 000 documents, out of which some 20, 000 of them are Indian Ocean Islands books. Carnegie Library is famous for its manuscripts, original letters from popular figures like Mahé de Labourdonnais, Prosper D'Epinay, Matthew Flinders and old documents dating back from 17th and 18th centuries and many other rare ancient collections.

The library is divided into the following sections:

Reference Section with one corner for latest Periodicals & Newspaper reading,

Cybercafé,

Lending Section for both children and adults,

IOI (Mauritiana) Section,

Binding section,

American Corner (Library)

Development

The Library has experienced much change in the last few years. The seating capacity has increased in the reference room, more shelves and new books added in the Reference and Lending sections. The Cybercafé was renovated with 15 new PCs in 2009. The library has undergone renovation works and two storeys are being added to the Carnegie Library. The American Corner, a new section has been opened on the new floor upstairs. There is free Wifi connection service offered to the public using laptops or other devices in the library.

Future plans

Carnegie Library plans to computerise the whole department so as to facilitate the acquisition of materials, classification and cataloguing of documents, recording of membership, staff and budget.

Library regulations

The rules enable the users to get the maximum out of the library resources. The Library Legislation keeps the library free from any political change and ensures effective and continuous library service.

Regulations made by the Municipal Council of Curepipe for the Town Library under Section 5 of the Curepipe Carnegie Library Act. These regulations were first made by the Council in 1972 and has since then been regularly updated. The last update dates back to 2003.

According to Section 5 Regulations:

(2) The Regulations shall provide for -

(a) the days, hours and conditions on, at and under which the Library shall be available to the public;

(b) the care of the objects of art, works, books, papers and other property of the Library;

(c) generally for all things regulating the proper care, management and working of the Library.

According to Section 6 Damage to Library Property:

Any person who damages any work, object of art, book, document, paper or other property of, or appertaining to, the Library shall be civilly liable to pay double the value of such work, book, object of art, document, paper or other property, and where the damage has been willful he shall commit an offence and shall, on conviction, be further liable to a fine not exceeding 500 rupees and to imprisonment for a term not exceeding 3 months.

Its Mission and Vision statements

The library provides access to a wide range of books and audiovisual materials. It aims at offering equal and easy access to all existing services and facilities for the purpose of education, culture, research, information, knowledge, leisure and free services to the whole nation.

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To provide a library for intellectual and personal enrichment.

To empower users in the information age.

To be a dynamic centre for knowledge and lifelong learning.

Carnegie Library works in collaboration with the National Library of Mauritius, Centre

Culturel Charles Baudelaire, Centre Culture Africain & other Municipalities to promote reading and encourage the public to use materials from the Carnegie Library.

Its website - www.curepipe.org is available for the public. Public service is performed by

sending information about the library to people. The website informs people how they can benefit from using the library.

Workshops are often organized for staff of Carnegie Library on customer care, problems

relating to teenagers and other social issues like gender, drugs etc. Knowledge acquired there is shared e.g. pamphlets and brochures are distributed among the public.

Staffs are ready to help and guide children in the different sections of Carnegie Library.

All residents of Mauritius are welcome to take advantage of the facilities & services offered

at Carnegie Library.

A suggestion box is located in the Reference Section whereby users may air their grievances

in.

Responsibilities of Senior Librarian

The Senior Librarian is responsible for the smooth running of Carnegie Library. She is responsible for all professional jobs concerned with selection, acquisition, processing and servicing of documents. She must constantly stay aware of new publications and other materials. But however, major decisions and changes are taken by the Municipal Council of Curepipe and the parent ministry.

Staff

By January 2012, the Library Department consists of a staff of 15 persons of which there is one Senior Librarian, one Librarian, one Senior Library Clerk, six Library Clerks, two Binders and four Attendants.

ORGANIGRAM OF CARNEGIE LIBRARY

Senior Librarian

(Mrs. B. Ramnauth)

Librarian

(Mrs. S. Fazall)

Senior Library Clerk (1)

Library Clerk (6)

Binders (2)

Attendants (4)

Acquisition and book selection

Documents are acquired through gift and purchases. Books are selected and acquired keeping in view the demand and requirements of the users. Decision is taken by the Senior Librarian in relation to the needs of the library, the patrons served, and the amount of fund available.

Some of the factors from which the tastes and requirements of the clientele could be inferred are:

1. The suggestion received directly from the readers.

2. The suggestions recorded by the library staff at the Reference Desk.

3. Lists established with schools

4. The notes made from day to day by the reference staff on floor duty.

5. The perspective events of national or local importance.

In this manner the books are selected with utmost care to meet the demands of the users.

The bookshops from which the Senior Librarian purchases books are mainly local ones but she does import from abroad as well. They send the books to the library with the invoices. Once the books get in the library the library staff will check the books according to its invoice, and then accession the books in the accessioning register.

The books are classified quickly by the Senior Librarian after accessioning. She then sends the books to the library clerks who will make the cataloguing cards and give the office attendant for processing.

For paperback documents, these are sent for binding before cataloguing. Once the books are processed (putting date labels and stamped) the library clerk will put these in service that is make entries in the accession register about the section in which the books will go. The books are then finally displayed on the shelves.

Technical Services

Library Classification & Library Cataloguing

When classifying books, the Senior Librarian or Librarian considers its subject matter and its relationship to other library materials. She then classifies them using the DDC22. She decides whether the book will go to the Reference, Lending (Junior or Adult), Mauritiana Sections. When classifying books, the Librarian usually gives them a call number. Author, title with their call number is prepared in card form by the library clerks. These listings make up the catalogue of materials in the Carnegie Library's collection.

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For Lending, black ink is used to put the classmark and then the library clerks will make the three catalogue cards for each book if the book is a non-fiction (by author, title, classmark) and two cards for fiction books (by author and title). Blue ink is used for books for reference and green ink for IOI books.

Carnegie still makes use of card catalogue but it is on the process of computerization. Catalogue is the key to our library resources; Card Catalogue cabinet (by author, title & classmark) where users may easily retrace if a particular book is available or not in the library. Online public access catalogue will soon be available for all library materials which have been entered on a Library Management Software.

Shelving

A classified arrangement according to its subject is done at Carnegie Library which is very helpful because reader interested in a particular subject can choose his books easily and quickly.

In Carnegie, the book collection in the lending section is of two types: fiction and non-fiction. Fiction is placed on the shelves in alphabetical order of author while non-fiction is classified in the Dewey Decimal Classification Scheme.

Maintenance

Maintenance is useful for conserving the library material. Damaged books are sent to the Binding Section for repair. The process of weeding out of damaged and out of date books is carried out frequently by the library staff. The attendants dust the furniture and books on a regular basis.

Collection

By October 2012, Carnegie Library has over 40, 400 senior books and 16, 300 junior books (according to the Junior and Senior Accession Registers). It has some 30 periodicals titles put in service for the public in both Frech and English (e.g. Paris Match, Femina, New Woman, Nous Deux, Le Journal de Mickey).

Famous Collections

Carnegie Library is world famous for its

• manuscripts,

• original letters of eminent persons like Mahé de la Bourdonnais, Matthew Flinders

• old documents dating back to 17th and 18th centuries

• and many other rare and ancient collections.

Below is a list of few of the Library's rare collection:-

1. Le Code Noir de 1767

2. Relations véritables et curieuses de l'Isle de Madagascar/François Gauche

3. Voyages pittoresque à l'Ile de France, au Cap de Bonne Espérance et à l'Ile de Ténériffe/J.G Milbert

4. Isle de France Ile Maurice/Pierre de Sornay

5. De l'immigration indienne/Auguste Vinson

Sections of the Library

I Reference Section

Carnegie Library practices closed-shelf system, under which the library patrons search out the desired title with the aid of the catalogue. After this, they have to write the details (author, title and class number) of the book on a slip very carefully and hand the slip over to the staff at the Reference Desk. The library staff will then get the material for the patron who has to make entries in a book giving details about the author, title, class mark, as well as his personal details like name, address and put his signature before consulting the book.

Its stock consists of dictionaries, encyclopedias and non-fiction books. Critical studies on English and French literature for secondary students as well as past exam papers with worked solutions are kept. Reference materials are for on-spot consultation. Photocopy services are available.

In Carnegie Library, periodicals are mainly in English and French languages. Together with periodicals, the main newspapers of the country are also provided. At Carnegie they keep back numbers of newspapers for reference purposes. Back copies of local newspapers are kept separately and are issued to readers upon request. Newspapers are read in the area designated in the library for newspaper reading.

Although the Reference Section is open to the public, library users

must present their ID card or Student Pass to have access to information files, critical studies and other library materials.

Card Catalogue cabinet (by author, title & classmark) where users may

easily retrace if a particular book is available or not in the library.

Reading section comprises of all local newspapers (L'Express, Le

Mauricien) & some foreign ones (e.g. Financial Times, The Observer), local & foreign magazines (e.g. Essentielle, Femme Actuelle, Nous Deux, Picsou, Le Journal de Mickey, Newsweek, Femina), pamphlets, book catalogues, brochures and newsletter.

II Lending Section

Regulations for borrowing books:

• Annual fee of Rs 50 per book

• Books are lent for a period of 14 days but borrowers may renew, by phone or in person, for another period of 14 days

• Fine of Re. 1.00 per day is charged if the reader delays to return the book

• Back-dated magazine on loan annual subscription fee of Rs. 30 for two copies.

Registration

Membership is open to all residents of Mauritius as from five years of age. Application forms and full details are available upon request at the circulation desk. All persons eligible to register as members of the Carnegie Library must complete and sign the prescribed registration form.

Library Tickets

All borrowers are issued with library tickets. Library tickets, which are personal and not transferable, are issued gratis.

Fines

The Senior Librarian is empowered to levy fines on readers who fail to return books within the prescribed time. The fine is one rupee (Re 1.00) for each day the book is overdue including Sundays and holidays.

Junior Library

Situated at the back of Carnegie Library, the Junior Library has books in French and English. Each member can borrow books for a period of two weeks, after which fines apply.

Books for children of age 5 to 12 are given on loan whilst the

encyclopedias, dictionaries and other large collections are kept in the Children Reference Section.

Application forms are available directly from the circulation desk of the Lending Section. Membership is open to children aged 5 to 13.

More than 3, 000 active members and 8, 500 registered ones

Documents to be produced:

• Birth Certificate for children under 12 years

• 1 photocopy of student pass or ID card

• Proof of address e.g. CEB/CWA Bill

Hundreds of Adult & Children books are put-in-service monthly

e.g. Junior - Christopher Pike Series, Sweet Valley

e.g. Senior - Mills & Boons, Danielle Steel, Harlequin

III Cybercafé

The Cybercafé was inaugurated in August 2001 and renovated with 15 new PCs in 2009.

Internet fee 50 cents per minute

Printing at Re1.00 per copy (black)

• Cool atmosphere

• Comfortable seats

• Internet connection: ADSL 512 kbps

IV IOI/Mauritiana Section

If you need to find books published in Mauritius or by local authors, we have a Mauritiana collection which might help you. Mauritiana books are kept in the IOI (Islands of Indian Ocean) section and on request, books are sent to the reference section for consultation.

Documents written on Mauritius and on other Islands of the Indian

Ocean by Mauritian and Foreign authors

Books on other subjects written by local authors

• Photocopies for these documents cost Rs 2 per copy

V Binding Section

The library binds most of its own books, especially those damaged

ones or with torn pages and hardens the covers of those books with soft or paper-bound covers

VI American Corner (Harper Lee Center)

The American Corner in Mauritius has been named the 'Harper Lee Center' for the author of the classic novel To Kill a Mockingbird, which regularly features on secondary school Literature in English programs in Mauritius. The Harper Lee Center currently has about 500 books for children and adults on literature, history, government, environment, politics and a wide range of subjects by American authors. Fiction as well as reference material are available in the center, which also has two computer terminals donated by the U.S. Embassy. The Harper Lee Center will be replenished and serviced by the Embassy.

The Harper Lee Center at the Carnegie Library of Curepipe was inaugurated on September 8, 2010 by U.S. Ambassador Mary Jo Wills, Local Government Minister Hervé Aimée and Curepipe Mayor Coomara Pyaneeandee.

The American Corners Program is an initiative launched and sponsored by United States Department more than 10 years ago. Almost 400 American Corners in about 60 countries have been launched since 2000.

This American Corner aims to share the story of the United States and help Mauritians, especially students, to expand their general knowledge and skills, and understand American society, culture and values.

American Corner Program

Election & Education Talk in Curepipe

U.S. Embassy Port Louis' American Corner program in Curepipe featured a talk on U.S. elections and on study opportunities in America on June 26. Students from the town's various secondary schools attended the event and were briefed on how U.S. elections take place, but also on how to study in the U.S. It was also an occasion for student ambassadors to be appointed, to act as liaison between the Embassy and schools.

Services

• Provision of general and specific information;

• Assistance in the searching or location of documents or use of library catalogue or understanding of reference books;

• Readers' advisory service - It is concerned with providing reading guidance to individuals in the selection of documents for study;

• Reference and general information services - Reference section typically includes resources such as dictionaries, directories, encyclopedias, business information etc. Carnegie also provides contact details and information on the services provided by the country council or corporation and by Government departments, including social welfare information.

• Carnegie Library provides students at different levels with facilities so as to supplement the ones given by their own academic institutions. Students doing courses through correspondence and Open University depend a great deal on Carnegie Library.

• Local studies - Carnegie collects materials about the history of our country and locality.

• Lending services - Carnegie provides service to the general public and books are loaned to the members for a period of two weeks for home reading.

• Internet services - Carnegie has 15 new computers with ADSL connection which the public can use to access the Internet.

• Magazines and newspapers - Carnegie Library subscribes and makes available a wide range of journals and periodicals including national and local newspapers and magazines on a variety of topics. (E.g. Business, health and lifestyle, science among others).

• In addition to print books and periodicals, Carnegie has a wide array of other media including facilities to access the Internet.

• Compilation of bibliographies - Bibliographies are compiled on demand. This is a useful service.

• Extension service - The objective of this service is to encourage reading. The library aims to create and stimulate good reading habit. This is achieved by bringing books and readers in contact. Some extension services offered by Carnegie includes the following:

Organising reading circles;

Arranging public lectures and talks by eminent persons;

Arranging for the celebration of local festivals;

Organizing library exhibitions relating to events.

• Carnegie attracts readers by converting itself into a social centre by providing other services, for example, IT courses, sponsored by the Welfare Department, held once weekly for women in the Cybercafé and it also organizes film shows in the months of August and December for young children and public in general. Entry is free.

Activities

1) On request the library offers back-dated magazines and old books as donation to institutions like schools, clubs & associations.

2) Film shows are organized usually in the months of August & December for young children and public in general. Entry is free

3) Exhibitions are held on various occasions of the year e.g. Exhibition Bandes Dessinés in 1991

4) Symposiums and Debates are often organized on educational topics for students

e.g. - Symposium on Budget in 1997/1998

- Symposium on Career's Guidance in 2000

- Debate on Telecommunication in 2000

- Round Table on Drug Case in 2003

- and recently in 2009 Debate on the theme: "Is National Unity

Possible in the Mauritian context? Discuss".

5) Publication of Manuscripts in collaboration with Bookshops like IOI & Editions Le Printemps for Letter of Matthew Flinders & Memoirs de la Bourdonnais and other publishers and authors as well.

6) Book fairs are held to help school children purchase their textbooks and others at cheaper price.

7) In 2008 we started organizing the World Book Day for the first time in Curepipe. Recently it was again held in May 2009.

8) Launching of books by famous writers e.g Prof. Rivière for his book "La Plume et l'épée" in 2008, "No Man is an Island" in 2009 and in February 2010 "Code Noir". In March 2009, Jean Claude de l'Estrac "Ile Maurice racontée à mes petits enfants".

Carnegie Library website

The website must be user friendly. It should also consist of online library tour and library rules.