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How has school been for you. ITs been three weeks into the new semester and I do hope that you are coping well with your tutorials and projects.
On behalf of the administration team, here's a gentle reminder to all users of this blog to take note of their blogging ethics when posting a blog entry. Blogging can be simple, basic, but yet there are some important ethics that we would like you to inculcate.
It is to our great comfort to know that this blog has been effectively used. It has been noted to be successful in allowing our Co-Curricular Activity clubs (CCAs) to post information and updates on their activities and upcoming events. Blogging can be a rather effective medium of communication. However, we have received feedback commenting on our blog posts being too casual and careless in regards to the language and tone.
Furthermore, as blogs can be easily accessed by the public, the administrative team would like to emphasize the need to write correctly and courteously. It is important because this blog is associated with Ngee Ann Polytechnic's (NP) reputation. There is concern that these posts will create a negative impression of our students. In addition, if any parent or future student were to chance upon this blog, and form a negative first impression of our school, this would affect us adversely. Thus, we have included some writing tips that will help blog users like you, to create a more positive impression on readers.
Here are some tips that you can use as a checklist to ensure that you are writing both correctly and courteously:
Take note of your tone
Always pay ample attention to the tone of your blog. A simple phrase like "I want" may give off a negative vibe, and this might be totally different from your original intention. Try using phrases like "I would like", this instead breeds good natured feelings, and leaves the reader feeling comfortable too! You certainly wouldn't want someone to be mistaken about what your intention is right? Always bear in mind, writing positively will spur your readers to carry on reading! Learn to vary your tone according to the targeted audience as well. Formal tone could be used to thank the participants of an event that is publicized, while a slightly informal tone could be used to create a personal feel with students. The ability to use different tones for different occasions will be able to distinguish your blog posts from the rest! So, are you ready to warm up the tone of your communication with a positive phrase? Or have you been on the right track all along?
Be sensitive about your choice of words
Always exclude vulgarities and slangs when writing a blog post. As students of Ngee Ann Polytechnic, we represent the school. The reputation of the school is in our hands, and we certainly do not want to create a negative stereotype of our polytechnic's students. Please exercise discretion when posting up your blog post, and check to see if you have included any slangs commonly used by teenagers. Using words or phrases like "LOL" or "FML" is not appropriate on this blog!
Do not get personal
Ever heard of "cyber bullying"? This could one of the consequences when users of the internet get personal. Be it social networking sites such as Twitter, Facebook, or blogs, we all need to be aware of the consequence of getting too personal! Don't you realize that when someone gets too personal, it usually breeds ill feelings? This blog is meant for our polytechnic's CCA groups to share meaningful information and success stories with everyone. All CCAs are equal regardless of their achievements. As students of the same polytechnic, shouldn't we give our support to our fellow CCAs instead of putting them down?
Write in clear, short sentences
Do you realise that writing in simple, clear sentences is usually more effective in getting your point across? As the commonly heard phrase goes, always try to keep your sentences "short and sweet"! Try to stay clear of long, wordy sentences as it might backfire, and create more misunderstandings instead. Write clearly by using short sentences that don't have extra phrases, commas, or parentheses. Keep your language simple and don't use big words when a simpler one will do. Replace long, wordy phrases with one word whenever possible. (Negative Words to Avoid in Writing, 2012)
Do try to put the tips into practice! They are easy tips to follow. The administration team is looking forward to seeing more courteous and positive blog posts in the future! Let's work together to make this blog a success!
Negative Words to Avoid in Writing. (2012). reference.yourdictionary.com. Retrieved November
4, 2012, from http://reference.yourdictionary.com/style-and-usage/negative-words-to-avoid-in-writing.html
Pearl Tang Shu Yi