My Monitoring Skills Of The Organization Education Essay

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Every organization should have workers or employees with good professional skills and also with excellent personal skills to enhance their skills in achieving organization's goal and also to run the organization smoothly and effectively. These mentioned below are some of the appropriate methods to evaluate personal skills.

1. Time Management:

Time management is very important and it's a process of control over the time by spending time on specific activities to increase the productivity and efficiency. It's important to develop effective strategies for managing time to balance the conflict demands.

Personal skills are very important for a manager. I choose Time management as personal skill. I have seen their how I have done with a particular time worked there project based there was a dead line. If I could not finish that work in a particular time .They will not give me any work next time. So I maintained time schedule. Also our managers monitor everything. To show my ability it is necessary to finished everything within a time. Manager also need to monitor , how his worker /staff working, like objectives, prioritizing work task, dealing with time waster, effective delegation, stress management , problem solving .

Effective communication means manager has to maintain that all those criteria .Some of these skills including setting goals, breaking goals into discreet steps, reviewing progress, designing an action plan, etc(time-management-guide,2002)

2. Stress Management

Stress management has been identified as important skills essential for managerial success. In an organisation there are many situations that cause stress, like leadership role, task demands, global competition and conflicting demand on organisation resources. Individual factors related to the person. Sometime stress belongs to family problem, economy problem, job & career problem, health problem.

Assessing my stress management I used to overcome my stress by using time management techniques such as having breaks rests and relaxing me. Stress can be caused by emotional or physical strain or pain produced by the body in response to tough situations. Stress symptoms include pain, headache, bad moods and all kinds of physical or mental symptoms of the body.

To prevent stress I do the following steps-

First of all I need to find out the beginning sign of stress and noticing them. Think about the cause of stress and analyse the situations that are stressful to me. Removing all unnecessary things which are not important to me and & control the situation. Develop good stress-reduction habits for healthier styles. Unfortunately I often cannot simply remove the cause of stress, but I can change the way I deal with it, both in short term and long term. . (Clinic community health centre, 2010)

3. By setting SMART objectives:

All businesses need to set objectives for themselves or for the products or services they are launching. What does your company, product or service hope to achieve?

Setting objectives are important; it focuses the company on specific aims over a period of time and can motivate staff to meet the objectives set. (PGR Tips Issue 11 / February 2007)

A simple acronym used to set objectives is called SMART objectives. SMART stands for Specific, Measurable, Achievable, Realistic and Time (SMART)

Specific: Objectives should specify what they want to achieve.

Measurable: You should be able to measure whether you are meeting the objectives or not

Achievable:  Are the objectives you set, achievable and attainable?

Realistic:  Can you realistically achieve the objectives with the resources you have?

Time: When do you want to achieve the set objectives?

4. Prioritising: To be effective, deciding what tasks are urgent and important and to focus on these. This is called prioritizing. It's important to list the tasks you have and to sort these in order of priority, and then to devote most to the most important tasks. This avoids the natural tendency to concentrate on the simple, easy tasks and to allow too many interruptions to the work.

5. Problem Solving:

Problem solving and decision-making are important skills for business and life. Problem-solving often involves decision-making, and decision-making is especially important for management and leadership. There are processes and techniques to improve decision-making and the quality of decisions. Decision-making is more natural to certain personalities, so these people should focus more on improving the quality of their decisions. People that are less natural decision-makers are often able to make quality assessments, but then need to be more decisive in acting upon the assessments made. Problem-solving and decision-making are closely linked, and each requires creativity in identifying and developing options, for which the brainstorming technique is particularly useful. 

6. Communication Skills

The ability to communicate is the primary factor that distinguishes from animal to the human being and it is the ability to communicate well that distinguishes one individual from another. It enables a person to convey data so another person can received and should be understood. Communication is best achieved through simple planning and control.

Assessing my communication skill, the main thing I keep eye contact with the person to whom I am in conversion with and listen carefully. When giving a speech in front of several people keep my body language more important than my mouthful words. Many times I give important to listen more than I speak. I adjust my to ensure an efficient and effective conversation, there are three considerations: I must make my message understood, I must receive/understand the intended message sent to me, and I should exert some control over the flow of the communication.

Source Website:

Applying Techniques to Assess Professionals Skills required to Support Strategic direction of the organisation.

Professionals Skills required to Support Strategic direction:

Professional skills are the specific ones related to the professional career in professional practice. A person engages in one of the professions for his/her livelihood in some activities with competent in job. It is essential for every one whether in work or individual. The skills are used normally in business and professional organisation to increase the knowledge and skills of their employees. There is some kind of professional skills like coaching, leadership, teaching, multi-tasking, communication skills, planning skills and decision-making skills.

My Professional Skills to achieve strategic direction of the organisation:

I work in an organisation. It offers water purification systems, vacuum cleaners, and air purifiers. The company provides also security solutions, alarm systems in addition; it offers industrial solutions, such as industrial water purifiers, commercial vacuum cleaners, and hard floor cleaning and maintains machines, and cleaning hygiene products.

My Leadership skills of the organization:

The first leadership skill I am going to discuss is interpersonal skill. These skills are important to be a successful leader. It includes the attitudes, manners and behaviours. I have gained the trust and respect of my followers in my role. I am able to use this interpersonal skill to work through difficult relationships and keep peace in my department.

My communication skills are both good at speaking and listening. Through these I can help to keep the work force motivated and committed. I also listened to my team members and ask questions to make sure that they have a good understanding of what is being expressed.

With my confidence I carried my team well and not afraid to take ownership for both popular and unpopular decisions. I am able to remain flexible, and adapt my leadership styles to meet the demands of work environment.

My creative skills are able to develop innovative solutions to old problem. To achieving goals I have maintain a high level of performance in my organisation and able to keep my workforce motivated even when facing with a seemingly impossible situation.

My Multi-Tasking Skills of the organization:

My role is to assist Personnel Manager, General Manager and Deputy General Manager as per the necessity. The Administration and Public Relation Officer will ensure the entire task as per company standards and assume responsibility as responsible person on duty in the absence of the Personnel Manager.

I do work as an Administrator. I am responsible for the company in the different tasks as per the job description of Administration and Public Relation Officer. The tasks are;

I am maintaining leave record of all project staff in the Head Office where the records has been collected by the site office. After collection of records from site office I had to send final record to the finance section of head office for the payment.

At the same time managing the office work, managing all receiving mails to register and circulate related section manager, maintaining fax and photocopy, task decentralising to the section supervisors, coordinate to the visitors who come to the office for the business purpose and assist to daily small purchasing for the office goods.

My Monitoring skills of the organization:

The monitoring skills are an important skill for a manager in an organisation. In the organisation the team leader or a manager has to guide their team member of follower to update the task. So the information can be collect at selected time such as daily or monthly basis. At this point I need to bring all information together so that I will be able to give answer of, such as; how well are we doing? Are we doing the right things? What difference are we making? Sometimes I kept myself with my juniors in my offices to help them on their work and find them solution. At this point monitoring is routine and on-going process. At this time I will start to evaluate in study depth, taking place at specific points in the life.

Achieving Strategic goals:

A structured and systematic approach to planning and managing the implementation of strategic and operational goals could make an enormous difference to organisations and teams who struggle with the time, resources or knowledge for doing so.

Project management techniques can be applied to individuals' everyday work, to broader team goals, or to an organisation's more strategic programme of work.

With careful planning and on-going management, individuals, teams, and organisations as a whole can ensure that they achieve their operational and strategic goals to the desired time, cost and quality in as painless a way as possible.

Every organization has their own goals and targets To achieve these goals, effective staff are important for an organization. And to reach the goal, organization needs to look whether the employee is working properly. And if not then the organization conduct some learning classes internally and the application of coaching, mentoring and counselling.

Techniques to Assess Professionals Skills:

There are a lot of professional skills like counseling and mentoring to support staff coaching skills; leadership skills; multi-tasking; learning new skills and knowledge; Achieving strategic goals which I have already discussed. To improve flexibility and adaptability to create a learning culture leading and chairing meetings;

I choose coaching, counseling and mentoring to support staff with their own learning and development requirements skill as a professional skill. I like to give an example of my own experience.

Coaching, Counselling, and Mentoring Guide:

Staff counselling is a key factor in developing a positive workplace experience. The relationship between employee and supervisor is principal for a wholesome work environment. It is an accepted fact that employees who are motivated and feel that they are a member of the team will better support the organization and work harder toward overall mission success. The role of the supervisor has taken on even more importance as we move to the learning focused team environment. In this environment the role of the

Supervisor is critical as the provider of people resources to the project delivery teams. Supervisors have a responsibility to ensure that team members are adequately trained, have opportunities for learning, and are best positioned for success. Coaching, counselling, and mentoring are ways in which supervisors and managers can help team Members maximize their potential.


Definition of Coaching:

Coaching is the process of inspiring, encouraging, motivating, and instructing an employee to unlock his or her greatest potential so as to achieve their ultimate goal. The coach becomes the employee's personal resource and advocate. This helps the employee to grow professionally and personally

This section on coaching is a guide to emphasize the significance of being a good coach. It outlines the qualities of a good coach and how to be a successful coach. A good coach helps employees get to where they need to be. To have an effective team you must be an effective leader or coach.

The effective coach:

· takes the time to explain things

· understands the system and knows the people

· shows you how to become a part of the system

· listens and thinks about your needs

· knows what you are doing and gives regular feedback

· emphasizes why you are doing something, as well as how to do it

Qualities of a Good Coach:

1. Enjoys and gets a "kick "out of developing people.

2. Understands self and personal strengths as well as non-strengths.

3. Approachable and really cares about people.

4. Listens intently, know how to filter out personal emotions, judgments, and conclusions.

5. Demonstrates personal integrity; walks the talk, tells the truth.

6. Unbiased and open to new ideas and ways of doing things, enabling the team's agenda and solutions to emerge.

7. Sets practical goals without making unrealistic demands.

8. Able to inspire, encourage, and motivate people to exceed their own expectation

How to be a Successful Coach:

Some leaders have a knack for knowing just how to bring out the best in their staff, unfortunately, some do not. If you happen to be one who has difficulty coaching and mentoring, here are a few tips to get you on the road to being a successful coach.









The dictionary defines counselling as follows:

Counselling is to consult; the act of providing professional guidance; advice given as a result of consultation; to utilize psychological methods or various techniques of the personal interview to guide in a constructive direction; an exchanging of opinions or ideas.


The Counseling Process:

When counseling a subordinate, it's important to follow a plan. A counseling plan will afford the supervisor with a defined strategy and provide organization to the counseling process. The counseling session should have a minimum of the following five steps.

Identify the Need for Counseling: Quite often, counseling is required by an organization in support of the

evaluation program. However, a supervisor may conduct a counseling session with a subordinate

whenever the need arises for focused two-way communication aimed at subordinate development.

· Prepare for Counselling:

- Schedule a suitable place

- Schedule the time

- Notify the subordinate well in advance

- Organize the information

- Outline the session components

- Plan counselling strategy

- Establish the right atmosphere

Conduct the Counselling:

Be flexible when conducting a counselling session. Good leaders take advantage of naturally occurring events to provide subordinates with feedback. Even when you haven't prepared for formal counseling you should address the four basic components of a counseling session.

- Open the session

- Discuss the issues

- Develop the plan of action

- Record and close the session

Counseling Techniques

The following counseling techniques, or combination of techniques, are suggested for use during an employee supervisor counseling.



Recommend one course of action, but leave the decision to accept the recommendation to the subordinate.


Persuade the subordinate that a given course of action is the best, but leave the decision to the subordinate.


Advising a subordinate that a given course of action is best, this is the strongest form of influence not involving a command.


Teach and assist the subordinate in attaining and maintaining the standard. The supervisor gives the subordinate pointers on how to best obtain the required standards.


Counseling Do's & Don'ts:


· Know yourself and your strengths

· Know the person you are counseling

· Find a way to connect and engage with the person you are counseling

· Understand what motivates the counselee and their potential

· Recognize that each individual is unique

· Point out how the counselee has used/can use his/her strengths to make significant contributions

· Keep an open mind

· Strive to be objective

· Above all, be a good listener!


· Be late for the session

· Fidget with your pen or loose change

· Answer the phone during the counseling session

· Write continuously during the session ( it is OK, however, to take brief notes)

· Appear hurried, harried, or distracted


Definition of Mentoring:

Mentoring is an effective strategy which can contribute significantly to the career development of employees. Mentoring offers a way of building skills towards future career goals. It works best as one element in career development. Mentoring is an effective method for helping an individual realizes their potential within the context of the organization.

The Mentoring Process:

a. Discuss mentoring objectives with the employee. One of the requirements for effective mentoring is a willingness of both the mentor and the employee to participate constructively.

b. Prepare individualized mentoring plan.

c. Provide for follow-up procedure.

This step is an important one, in that the mentor and the employee can evaluate the effectiveness of completed portions of the IDP. The evaluation of information can change the plan or redirect developmental efforts.

d. Implement plan.

Implementation can occur through training and other developmental opportunities..

Characteristics of a Good Mentor:






2.1. Carry out a Skills Audit to Evaluate Strategic. Skills needed to meet current and future Leadership Requirements:


Skill Audit:

In executing my responsibilities as an Administration and Public Relation Officer, I came to realize that one of the most important skills which I must know that how to negotiate and knowing about how to coordinate with all staff in the company and the people with different Government offices and private companies. Some of the other skills which is Administration officer should have good numeric, good interpersonal skills and to be a very fair person To achieve my ambition, I would need to demonstrate a superior combination of leadership, managerial, and communication skills.

Communication Skills:

Communication skills are the key to executing good management skills. Working closely with my direct manager, I realized that I need to prove out to be a masterful communicator to succeed to being a senior manager. The Personnel Manager gave me consistent and constructive feedback, importantly, both positive and negative which are not only provides clear developmental objectives. I need to work on stating my points with remarkable precision and also improve at remaining objective and recognizing all sides of an argument

Leadership Skills:

I also came to realize that I needed to demonstrate true leadership skills and exhibits courage and dedication. A powerful trait rarely found in the realm of business, courage is unique in its ability to unify and motivate people. Moreover, such courage should be balanced appropriately with professionalism, strong values, and humility. I also need to be sensitive to others' feelings and recognize that different people require different types of direction and treatment in order to be an effective Manager. Furthermore, I also need to excel at establishing priorities and proactively setting direction to be an effective manager.

Decision making Skills:

Every manager must have power to make right decision in the right time. Therefore, if I want to lead the company effectively, I need to be able to make good decisions on time. If I every task in a timely and well-considered way, then I can lead my team to spectacular and well-deserved success. As I have an educational qualification and experience, I have a self confidence to be a good manager. There is SWOT analysis about me.

As an Officer I learned all above skill. This skill will help me to reach my future target. I believe this is really helpful for me to do managerial work in near future.

As I have an educational qualification and experience, I have a self confidence to be a good manager.

SWOT analysis:

There is SWOT analysis about me.

Swot analysis is a strategic planning method to evaluate the Strength, Weakness, Opportunity, Threats involved in a project, personal affaire or in a business venture,


Educational Background.

Work experience

Self confidence

Co operative



Family background

Financial resources

Time management (myself)

Lack of motivation indecisiveness, shyness, too emotional.

Lack of Work Experience& low score at IELTS

Low quality education


Getting further education

Learning Language (English)

Earning money for study

Getting the wider knowledge

Knowing cross culture


Big numbers of competitive

Competition from my legion of college graduates.

Visa status

Living standard (High cost)

Threats from the day to day Government changing laws

My Skill Audit Skills: Average competence

The Skills which I have to improve to meet current and future Leadership Requirements are as follows:

Effective communication

Time management

Multi task


Decision making

Problem solving

Customer service

Team work

Organizational skills



Legal issues

Build up my Strengths:

This is the internal positives which can control and on which i can capitalize, such as my business experience, communication skills, human relations skills, and organizational skills. I can build up my strengths through

1. Getting in the habit of praising other people. Refuse to engage in backstabbing gossip.

2. During group discussion have to extrovert and speak up with confidently

3. Always be cool and Gratitude minded.

Overcome my Weaknesses :

This is the internal negatives that can control and which i can work to improve, such as my lack of experience in specific subjects, lack of motivation or weak public speaking skills. 

Moreover, I can take some initiative to overcome my weaknesses like

1. Be innovative and fun in my actions.

2. Supporting my actions with my values and beliefs

3. Telling my nemesis that I can amend everything and make it reality.

My weaknesses:

01 .I am a Emotional person: As i am very Emotional person Related to my Family, I try the maximum best to see that my work and family matters do not interfere.

02. I am an extrovert:-I don't get involved much into making many friends which would be a hurdle at my work place.

03. Self confidence:-At times there are situation were in I am not confident about myself; I take guidance from my mentors to overcome this.

04. Procastination: These days i am trying to plan things well ahead of schedules that I have enough time to make up things even if I further procrastinate.

05. Laziness:-I am lazy on my holidays when I am not at work; recently I have been looking forward to make 

my holidays more interesting by approving new innovative ideas which would help me in acquiring Fresh breath

1. lack of self confidence.

2. introverdness.

3. prejudice

According to me these are the main weakness in me which i can remember & I will overcome by practicing to remove it. I will read books & will practical in my approach.

Doings to grasp the Opportunities:

This is the Positive external conditions that have no control but of which i can plan to take advantages. It is very much crucial to do some acts to grasp theopportunities that is waiting for me. Such as-

1. Keeping networking events, educational classes, or conferences.

2. Effective workshop for professional development in my relevant field.

3. Completing graduation in the relevant filed where I can grasp my upcoming opportunities.

4. Be alert always on the jobs placemen

Turn the threats into opportunities:

It is very much significant to turn the threats into opportunities for my better future career. During the course of strategic planning my career will look at threats -- outside forces that can severely impact my future success. Often the analysis of threats includes looking at how I mitigate them by:

1. Preventing the threat from happening.

2. Reducing exposure to the threat.

3. Assuring early detection.

4. Developing contingency plans.

5. Hedging against the threat.

Skills audit for evaluating strategy necessary to meet current and future carrier goals

Skill Area

Description of Specific Skill

Evidence of skill

How I'm doing

Research Skills

Time prioritizing for better effectiveness

Managing time to be able to achieve its company goals

Must improve


Review my progress of project outcomes

Reports outcomes from its organisation goals

Need to be improved


Personal development training

Seminars or events

Need improvement

Skill Area

Description of Specific Skill

Evidence of skill

How I'm doing

Communication and Dissemination

Communication skills and methods of disseminating information internally


Skills to be improved


Ability of persuade members of organisation

Ability of keeping under control on extremely difficult circunstances

Need to be improved

Business and Management

Management ,Financial knowledge required

Studying Master's Degree

Need to achieve

Skills, Knowledge & Attributes I need for my job and/or my future career

Skill Area

Description of Specific Skill

Evidence of skill

How I'm doing

Communication and Dissemination

Demonstrate effective verbal presentation skills

I have presented a number of well received conference talks, delivered internal seminars to fairly large audiences. Received mostly positive feedback; would like to tackle nerves though!

I do this well; room for some improvement

Personal & Interpersonal

Manage yourself, your time, your workload and work life balance.

I aim to set some basic 'to do' lists every day; aim to set blocks of time aside to work on specific tasks (though doesn't always happen!)

I wish to improve

Skill Area

Description of Specific Skill

Evidence of skill

How I'm doing


Management Business

Studying Master's Degree

Need to achieve

Skill Area

Description of Specific Skill

Evidence of skill

How I'm doing

Commercialisation, Knowledge Transfer and Exchange

Knowledge to be exchanged

Network expansion on professional environment

Need to improve

Skill Area

Description of Specific Skill

Evidence of skill

How I'm doing

Other Skill Area (complete as needed)

Template obtained from website

SMART Goals Analysis (Personal)

Specific: I want to get MBA degree within 2 years.

Measurable: Yes it's measureable. First I want to get my BTEC level 7 Certificate then I will top up with MBA.

Achievable: Yes I can achieve MBA degree.

Realistic: If I study properly, it's possible to get MBA degree.

Timed: I have to achieve MBA degree by 2014.

SMART Goals Analysis (Professional):

Specific: I want to be a Barrister.

Measurable: Yes, it is measureable for that I need LL.B certificate or a short course of Law (GDL Certificates) from a university which provides that degree. Then I will complete my Bar |at Law exam.

Achievable: Yes I can achieve my goal. For that I need to do more courses to be a good lawyer. Such as Language course and

Computer Training.

Realistic: Yes, for that I need to admit to a University.

Timed: I have to achieve by 2016.

2.2 Apply Appropriate Techniques to identify preferred Learning Style (AC2.2)

Different Learning Techniques:


VAK learning styles theory is designed to describe how four distinct types of learners process information. Based upon the VAK (visual, auditory, reading/writing and kinesthetic) model of learning, VAK learning styles theory was pioneered in 1987 by Neil Fleming. Fleming's contribution to the prior model was to divide the visual learning component into two parts, a symbolic aspect (represented as V) and a text aspect (represented as R). Additionally, Fleming advanced the original theory to supplement the auditory learning and kinesthetic learning components of traditional VAK theory.

There are 3 styles of preferred learning using sensory skills:

VISUAL (See / imagine / pictures)

AUDITORY (Hear / listen / sounds)

TACTILE / KINESTHETIC (Touch / move / experience)

Each preferred style has several specific characteristics that contribute to learning. An individual prefers to use these characteristics when they learning styles.

Visual Style Characteristics: The learner

Prefers to see information & instructions, they may forget information that has only been heard

Enjoys writing, drawing & imagining

Prefers to create their own notes and to read for themselves

Sees pictures & images when they remember things. May use mind maps.

These learners are likely to be regular library users. They may prefer written resources to electronic journals and websites, indeed, they may print information from these sources so that they can mark and edit them to make their own notes.

Auditory Style Characteristics: The learner

Follows verbal instructions readily

Prefers to hear information rather than read it

Is skill oriented and memorizes tasks well

These learners would seem to be quite noisy in a traditional library environment.

They are a challenge to teach yet may enjoy group activities and learning.

Kinesthetic / Tactile Style Characteristics: The learner

Likes to explore concepts through experimentation. Asks what if…..?

Enjoys making things and learning through practical activities.

Needs few verbal or written instructions, is confident to explore through hands on activities, touch and manipulation of objects and ideas

Can 'do', explain & demonstrate to others readily. They may enjoy presentations and include use of models and demonstrations in these events.

It is especially useful to think about how these learners may use, or not use libraries. They may be more willing to use the electronic services than the physical space of the library, where they feel uneasy because they are expected to keep fairly quiet and not move about too much.

VAK is a very useful model to remind librarians to include different learning approaches. What suits one individual or group of students will not suit others on a very different type of course.

Honey and Mumford:

Learning styles are used by many organizations in the United Kingdom (UK) for staff training and development. Schools, colleges and universities have used them to help students to understand how they learn and to encourage them to be more active in the learning process. Honey and Mumford learning styles are better known in the UK than those of Kolb, who is better known in the academic psychology sector. Their work is a good example of adapting academic research into an easy to understand model for practitioners. As information professionals, you need to understand the origins of these styles, especially if you use them for developing skills for information literacy.

 Vak - visual, auditory, kinesthetic - learning styles model and free self-test:

The VAK learning styles model and related VAK learning styles tests offer a relatively simple methodology. Therefore it is important to remember that these concepts and tools are aids to understanding overall personality, preferences and strengths - which is always a mixture in each individual person.

As with any methodology or tool, use VAK and other learning styles ideas with care and interpretation according to the needs of the situation. They are guide as to the mixture of preferences, strengths and learning styles in an individual, not a basis for deciding on one exclusive preference or approach to the exclusion of everything else.

VAK learning styles:

The Visual-Auditory-Kinesthetic learning styles model or 'inventory', usually abbreviated to VAK, provides a simple way to explain and understand your own learning style (and learning styles of others).

'Learning style' should be interpreted to mean an individual mixture of styles. Everyone has a mixture of strengths and preferences. No-one has exclusively one single style or preference. Please bear this in mind when using these ideas.

Alternatively the model is referred to as Visual-Auditory-Physical, or Visual-Auditory-Tactile/Kinesthetic (or Kinaesthetic). The model is also extended by some people to VARK (Visual-Auditory-Reading-Kinesthetic) or VACT (Visual-Auditory-Kinesthetic-Tactile), and you can decide yourself about the usefulness of such adaptations.

vak learning styles:

learning style



seeing and reading


listening and speaking 


touching and doing  

N.B. Kinesthetic style is also referred to as 'Physical', or 'Tactile', or 'Touchy-Feely'.

visual-auditory-kinesthetic learning styles

The VAK learning styles model provides a very easy and quick reference inventory by which to assess people's preferred learning styles, and then most importantly, to design learning methods and experiences that match people's preferences:

Visual learning style involves the use of seen or observed things, including pictures, diagrams, demonstrations, displays, handouts, films, flip-chart, etc.

Auditory learning style involves the transfer of information through listening: to the spoken word, of self or others, of sounds and noises.

Kinesthetic learning involves physical experience - touching, feeling, holding, doing, practical hands-on experiences.


vak (visual-auditory-kinesthetic) learning style indicators and free self-test

Here is a free VAK learning style indicator, which can be used as a questionnaire or 'test' to assess your own preferred learning style or styles, or the VAK learning styles of your people. Score each statement and then add the totals for each column to indicate learning style dominance and mix. Your learning style is also a reflection of the type of person you are - how you perceive things and the way that you relate to the world. This questionnaire helps you to improve your understanding of yourself and your strengths.There are no right or wrong answers.

I can use various scoring systems to suit your purposes:

Method 1 - Simplest and quickest - select one from each line and add the total selections for each column. The totals will indicate your relative learning style preference and mix.

Method 2 - More subtle measurement - takes longer, but probably worth it - score each option either 1, 2 or 3 points. Clearer indication will be produced if no options in a single line are scored the same, but it's up to you. I get out what you put in. Decide whether to allow equal scores or not, and most importantly then apply the rule for the whole of the questionnaire.

Method 3 - Re-structure the matrix into a multiple choice-style questionnaire - takes longer, but is more likely to avoid 'leading' or influencing the person being assessed because the format is less transparent. Each of the 30 questions would be structured as per this example, and could either ask for a single selection or to score each option 1, 2, or 3:

Q1 When operating new equipment for the first time I prefer to

a) Read the instructions

b) listen or ask for an explanation

c) have a go and learn by 'trial and error'

(A scoring grid would need to be created so as to enable calculation of totals for all a's b's and c's.)

Method 4 - As method 3, but mix up the order of the options within each question, so as to reduce the transparency of the options and which style they relate to - this takes even longer and is a pain in the backside to score because 'a, b, c' would no longer correlate to 'V, A, K', so you'd need quite a clever scoring grid to achieve this, and a reasonably serious project to justify the effort.

vak learning style indicators (free self-test questionnaire)







when operating new equipment for the first time I prefer to

read the instructions


listen to or ask for an explanation


have a go and learn by 'trial and error'



When seeking travel directions I

look at a map


ask for spoken directions


follow my nose or maybe use a compass



When cooking a new dish I

follow a recipe


call a friend for explanation


follow my instinct, tasting as I cook



To teach someone something I

write instructions


explain verbally


demonstrate and let them have a go



I tend to say

"I see what you mean"


"I hear what you are saying"


"I know how you feel"



I tend to say

"show me" 


"tell me"


"let me try"



I tend to say..

"watch how I do it"


"listen to me explain"


"you have a go"



Complaining about faulty goods I tend to..

write a letter




go back to the store, or send the faulty item to the head office



I prefer these leisure activities

museums or galleries


music or conversation


physical activities or making things



When shopping generally I tend to..

look and decide 


discuss with shop staff 


try on, handle or test



Choosing a holiday I..

read the brochures


listen to recommendations


imagine the experience 



Choosing a new car I..

read the reviews


discuss with friends


test-drive what you fancy



learning a new skill

I watch what the teacher is doing


I talk through with the teacher exactly what I am supposed to do


I like to give it a try and work it out as I go along by doing it



Choosing from a restaurant menu..

I imagine what the food will look like


I talk through the options in my head


I imagine what the food will taste like



when listening to a band

I sing along to the lyrics (in my head or out loud!)


I listen to the lyrics and the beats


I move in time with the music



When concentrating I..

focus on the words or pictures in front of me


discuss the problem and possible solutions in my head


move around a lot, fiddle with pens and pencils and touch unrelated things



I remember things best by..

writing notes or keeping printed details


saying them aloud or repeating words and key points in my head


doing and practising the activity, or imagining it being done



my first memory is of

looking at something


being spoken to


doing something



When anxious, I..

visualise the worst-case scenarios


talk over in my head what worries me most


can't sit still, fiddle and move around constantly



I feel especially connected to others because of

how they look


what they say to me


how they make me feel



When I revise for an exam, I..

Write lots of revision notes (using lots of colours!)


I talk over my notes, to myself or to other people


imagine making the movement or creating the formula



When explaining something to someone, I tend to..

show them what I mean


explain to them in different ways until they understand


encourage them to try and talk them through the idea as they try



my main interests are

photography or watching films or people-watching


listening to music or listening to the radio or talking to friends


physical/sports activities or fine wines, fine foods or dancing



Most of my free time is spent..

watching television


talking to friends


doing physical activity or making things



When I first contact a new person..

I arrange a face to face meeting


I talk to them on the telephone


I try to get together to share an activity



I first notice how people..

look and dress


sound and speak


stand and move



if I am very angry..

I keep replaying in my mind what it is that has upset me


I shout lots and tell people how I feel


I stomp about, slam doors and throw things



I find it easiest to remember





things I have done



I think I can tell someone is lying because..

they avoid looking at you


their voice changes


the vibes I get from them



When I'm meeting with an old friend..

I say "it's great to see you!"


I say "it's great to hear your voice!"


I give them a hug or a handshake










However I calculate the totals, ensure I use the chosen method consistently throughout the questionnaire. The total scores for each style indicate my relative preferred learning style or styles. There are no right or wrong answers. Some people have very strong preferences, even to the extent that they have little or no preference in one or two of the styles. Other people have more evenly balanced preferences, with no particularly strong style. The point is simply to try to understand as much as I can about yourself and my strengths (my preferred style or styles), and then make best use of learning methods which suit my strengths (my preferred style or styles).

In that test, I have got the hightest score at visual

3.1 Construct a Personal Development Plan that Meets Leadership Development Requirements Identified in the Skills Audit of your Organisation (AC3.1)

Construct a Personal Development Plan:

Personal Development Planning can be defined as a process that helps to think about your own learning, performance and/or achievements and to plan for personal, educational and career development. Personal development planning or PDP means creating opportunities to think through, in a structured way, questions such as:

What do I really want to achieve from life?

What kind of person do I want to be?

Am I clear about my personal goals and ambitions?

Am I making the right decisions to get me where I really want to be?

Am I in charge of my life and my studies - or am I just hoping it all will work out somehow? 

It has been recognised that students need structured opportunities to think about, and plan towards, their future. The exact content really depends on you. How much of your time do you want to give now to planning your future?

Constructing my Personal Development:

By planning my personal development it provides me facilities motivation and offers a framework for monitoring and evaluating the process. Before developing an action plan the taking decision is an important to implement the plan. It goes hand in hand with decision making. To activities the plan first I have to understand the problem or identifying the task which I am facing. Then I need to evaluate the possible solution and decide the open goals or making a decision.

Developing Time and Self-Management Skills:

Self-management is a part of time management. When I see what is important for me to organise the culture and the values at my work to support me, I feel much more in control. I will be emphasis to learn about new skills and ideas on my willingness which could be perform my other team members. I will carry out with new ideas which are something to assess my own performance.

Developing Communication Skills:

Communication is best achieved through simple planning and control. To develop an effective conversation, my consider should be; Make sure my message should understood, I must receive or understand the message which sent to me. I should keep control over the flow of my communication.

Developing interpersonal skills:

To success at a high level in my life I will need to have writing, speaking and presentation, communication and management or leadership skills among others. I need to know how to convey information, verbally or non-verbally to people I am contact with.

Impact of my learning against Strategic Goals:

I will be committed to life-time learning process. If I really want to distinguish myself in my career, it's important to commit to constantly striving to increase my knowledge and improve my skills. Employers value those workers who constantly strive to become experts in their fields. Continuing to grow and develop through my career is essential for personal job satisfaction as well as for capitalizing on opportunities for professional advancement.

A PDP provides the structure of a schedule, facilitates motivation, and offers a framework for monitoring and evaluating achievements. It can be the basis for: Reappraising where I want to go and how I can get there

Importance of keeping Records:


Keeping accurate and up-to-date records is vital to the success of any business. The business must realise that records kept will be one of the most important management tools it possesses and, therefore, it should be allocated due importance. Many business owners invest a lot of time and effort into the running of their business and yet fail to realise the importance of maintaining good documentation. The business owner is looking for the maximum return from their investment and the maintaining of good records is part of that equation.

For the business to achieve its success and profit, it is necessary for the scores to be kept, as it were. Any record keeping system should be accurate, reliable, easy to follow, consistent as to the­­­­­­­­­­­­­­­­­­­­­ basis used and be very simple. Good record keeping is vital in regards to meeting the financial Commitments of the business and providing information on which decisions for the future of the business can be based. While the business maintains records to monitor and record its normal business activities, it is also necessary because of obligations under the taxation laws

Personal Development Plan:

As I mentioned the area of business where I want to develop my career in future that's why it's important to take a serious look at the many possibilities and outcomes before I jump into a new career or field. Consider these some tips as I would make my career in a furnished way:

1. Have a clear plan:

The smartest move that I can make is to carefully map out an effective career-change strategy. This should include a detailed action plan that takes into consideration finances, research, education, and training.

2. Wait for the right time:

The best time to consider a career is when I am safely ensconced in my existing position. This can help me to "test the waters" in my desired new field.3.

3. Be sure of my reasons:

Carefully analyze whether it is my actual career I dislike or whether my employer, supervisor, or office situation is the problem.

4. Do your research:

Be sure to examine all possibilities before attempting a career jump. Talk to people in my network; read career and job profiles; meet with a career management professional. The more information with which I arm myself beforehand, the more successful I will be.

4. Examine your qualifications.

Do you have the necessary experience and education to be considered a qualified candidate in my desired career field? If not, I need to find a way to bridge the credentials gap. This might mean making my goal more long-term while I go back to school or receive additional training.

5. Learn about the industry.

Get a feel for the field that interest's i. Read industry journals, attend conferences, and talk to people in the profession about what they do. Learn whether my target industry has growth potential. Trade magazines, organizations, and entrepreneurs have created a slew of Web sites that offer searchable databases where job openings 

in manyspecific industries are listed. Start looking at these sites on a regular basis.

6.Update my job search skills

It is especially important to polish up my job-hunting skills and techniques before I get out there and start networking.Make sure I'm using my time and resources as effectively as possible.

Examine my strengths and Weakness:

As I mentioned my strengths and weakness in the above, there are some strengths which open up opportunities. Such as-

1..Personal distinctiveness like strong work ethic, self-discipline, ability to work under pressure, creativity, optimism or high level of energy can open a innovativecareer opportunity if these can be worked in my job field.

2. Good communication, teamwork and leadership skills could open a good career opportunity as a business 


If it is possible to develop my weakness, it can lead to opportunities. Such as-

1. Lack of Work Experience & low score at IELTS (4.5), if I can develop my score and work experience, it is

 possible to open a opportunity for me in the nearest future.

2.Lack of specific job knowledge. It can also be lead to opportunities byincreasing and acquiring a lot of experiences related to job career

Having carried out an online 'Skills Audit' and identified my strong areas and the areas which need some development, I am in a position to identify training needs and areas which need improvement. Constructing a Personal Development Plan to meet its leadership development requirements is necessary to identify:

What do I need to learn?

What will I do to achieve this?

What resources and/or support do I need?

How will I succeeded?

Target date for review and completion

Skills that need some development

Information Management


Risk Management

Thinking Strategically


Setting Objectives




From this table it can be seen that to be truly successful in these areas, I may need to brush up on some skills and seek some advice on how to go about addressing just some of the following areas which have been highlighted as weak

• Identify business and my own personal responsibilities and liabilities under equality legislation

• Review the diversity and needs of the business both with current and potential future customers

• Ensure systems are in place to monitor and review current progress

• Ensure technology is identified and utilized where necessary

• Communicate my vision and my reasons for change where applicable

Skills in which I scored highly




Decision making



Presenting information

Planning Evaluating

From this table strengths include

• Planning the Workforce

• Adopting Health and Safety

• Risk Management

• Finance Control

• Improving Business Performance

Setting objectives for life and career planning

Action planning is a process which will help you to focus your ideas and to decide what steps you need to take to achieve particular goals that you may have. It is a statement of what you want to achieve over a given period of time. Preparing an action plan is a good way to help you to reach your objectives in life: don't worry about the future, start planning for it!

It involves:

Identifying your objectives

Setting objectives which are achievable & measurable.

Prioritising your tasks effectively.

Identifying the steps needed to achieve your goals.

Using lists.

Being able to work effectively under pressure.

Completing work to a deadline.­­­­-

Keeping clear and accurate records will contribute to the success of business in the following


• Assists you in preparing your financial statements quickly and accurately.

• Provides information to enable the control of cash in the business.

• Provides management information to base business decisions on.

• Saves a lot of time and effort.

• Keeps a good track of the costs of staff and their performance.

• Helps in detecting thefts within the business itself.

• Increases the chances of the business operating and achieving success.

The outcome of this PDP highlights my strengths and weaknesses from which I have drafted the 'Action Plan' adopting realistic targets and goals to address the weak areas. This PDP would then be repeated every three to six months to review and monitor its progress.

2. Personal records of learning and achievement.

These are your own personal records rather than those provided by the university.

3. A formal transcript provided by the institution

A formal transcript will be provided by the university, usually in addition to a degree certificate, it records more information about your learning and achievement than the traditional degree certificate.

Personal Development Plan:

Skills that need some development




Time end

Have a clear plan.

Wait for the right time

Be sure of my reasons.

Do your research

Decide what's 


Learn about the industry.

Examine my strengths and Weakness

The smartest move that I can make is to carefully map out an effective career-change strategy. This should include a detailed action plan that takes into consideration finances, research, education, and training.

The best time to consider a career is when I am safely ensconced in my existing position. This can help me to "test the waters" in my desired new field

Carefully analyze whether it is my actual career I dislike or whether my employer, supervisor, or office situation is the problem

Be sure to examine all possibilities before attempting a career jump. Talk to people in my network; read career and job profiles; meet with a career management professional. The more information with which I arm myself beforehand, the more successful I will be.

This is the best time for thoughtful self-reflection. Ask myself what it is I really want to do with the rest of my life. Take an honest inventory of my likes and dislikes, and evaluate my skills, values, and personal interests. Many people who are looking to change

Get a feel for the field that interest's i. Read industry journals, attend conferences, and talk to people in the profession about what they do. Learn whether my target industry has growth potential

Personal distinctiveness like strong work ethic, self-discipline, ability to work under pressure, creativity, optimism or high level of energy can open a innovativecareer opportunity if these can be worked in my job field.

Feb/ 2013

Mach 2013

April 2013

May/ 2013


June 2013

Nov/ 2013







Feb /2014