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The construction project manager is a responsible person to handle overall construction of projects from start to end. And his duty will be act as the representative of the employer, and appointed by client, as well as additional consultation to the overall project for the successful initiation, planning, execution and closure of a project.
Construction project managers engage with particular management activities for mange construction projects in proper way, hence they have the specialize knowledge for project planning, directing, coordinating and budgeting process. As examples for construction project; Commercial building, Industrial building, Roads & bridges, Water treatment plants, Schools & hospitals, also particular civil engineering works etc.
Generally they are degree holders or relevant reputed qualifications in field of civil engineering, construction management or construction sciences, also with adequate experience, some of them are appointed obtaining from supervisor level with particular experiences. As other qualifications, ability of flexible and clear decision for mange and resolve problems, also good understand about engineering drawings and very familiar to operate computer softwares, as well as talent, good communication skill, leadership skill, good relationship with relevant parties,
The Construction Project Manager Responsibilities:
There are critical responsibilities relevant to the construction project manager roles; hence he should mange the project in proper way to obtain success of the project. His responsibilities and duties as follows briefly;
Study the construction land and feasibility report to get understand what type of land required for the project.
Prepare master program to the overall project and agree with the employer.
Execute a key role in project planning, budgeting, and identification of resources required.
Form the teams, developing the objectives, goals of each and allocate individual responsibilities.
Managing cost, team expenses and minimizing exposure and risk in the project.
Manage/ monitor the construction activities progress according to schedule.
Keep well communicate with the contractors and Co-ordinate with all parties which involved in the project.
Financial advice to the employer and cost control.
Monitor strictly budgetary guidelines, quality and safety standards.
Periodic inspection of construction sites.
Manage the progress meeting and kick off meeting as required
Obtaining all necessary permits and licenses for the project requirements.
Preparations for handing over process in respect of agreed master program.
In addition, there are some specific qualitative attributes in project management roles; ability to plan and organize a team effort, well client management and kindness building aptitude, talent to motivate, guide and increase morale of the teams, successful time management and logical decision-making skill, ability to handle work force, physical and mental fitness, physically powerful focus on quality etc.
Specific Duties of the Construction Manager
What is a Construction Project?
A Construction project is a temporary endeavor to create an inimitable product or service. Construction Projects generally include constraints and risks concerning cost, schedule or performance outcome. Every project has a start and an end. The end of a project is defined by the successful complete of the product or service. There are specific traits that all projects have in common. The most distinguishing feature is a specific time frame. Projects must have a clear, definitive objective and activities tasks. Those are planning, organizing, Control and closure task and the resource and execution that is the focus of project management.
Key Characteristics of Projects:
One-time effort, usually requiring specified resources.
Specified start and end dates.
Understand of reached the end of the project.
What is the Construction Project Management?
According to the ''PM4DEV'' Project Management for Development Organizations, noted in it, Project management is a process of leading a team of capable people in planning and implementing a series of related activities that need to be accomplished on a specific date with a limited budget. Because of its nature, coordinating all these activities requires a process approach.
This management process specially consists of some specific functions such as, Project initiation, Planning, organizing, controlling and managing resources for complete the project successfully within on time, cost and quality.
General functions of construction project management usually include the following
Project objectives and plans; (including definition of scope, scheduling, budgeting, setting performance requirements)
Maximizing resource efficiency through procurement of labor, materials and equipment.
Implementing various operations through proper coordination and control of planning, design, estimating, contracting and construction in the entire process.
Developing effective communications and mechanisms for resolving conflicts
Particularly project manager is the overall responsible person for implement the construction project management process. Also Project manager is the specific professional in the field of project management. Hence project manager has the ultimate responsibility such as, planning, execution and successful completion of the project.
Further explaining about project management process by below given chart will show clearly. (Refer to Figure 2-1)
fig2_1.GIF (3032 bytes)
Figure 2-1: Basic Ingredients in Project Management
Specific Benefits of the Construction Project Management Process
There are few specific benefits of Construction Project Management process, these benefits are very essential for the project success.
Preferable efficiency in delivering services
Improved/increased/enhanced customer satisfaction
Enhanced effectiveness in delivering services
Improved growth and development within your team
Greater standing and competitive edge
Opportunities to expand your services
Increased risk assessment, Quality & Quantity
However when execute the essential project management strategies; Construction project manager intent will focus to reach the desired project goal.
Essential Factors of Project Management Process
Generally Construction projects have specific factors to contribute of project success or project fail. Each factor directly affect with other factors in order for a project to be successful.
Those are as follows;
Project Team and Team Motivation.
Avoiding Scope Creep.
The Project Management Roles and Responsibilities
Project Management Process
According to the ''PM4DEV'', Project Management for Development Organizations, as noted in it, There are nine specific management processes under Construction project management, to implement in proper way by involvement of the project manager and using his knowledge.
The nine project management processes are:
Above management process have divided into two groups:
This management process phases are interrelated with entire project life cycle. Below given graphic chat will shows about interrelationship with management process and project lifecycle.
Project Life Cycle (Initiation. Planning, execution, Controlling & Monitoring, Closure)
Figure 4.1 Project Management Processes and Phases
In the construction management process enabling process include with project scope, schedule, budget and quality. Hence these are should enable to control some specific objectives of the project and for project success within on time, cost, quality.
In the construction project management process; Scope management is very critical for project success. Also project scope is the way to illustrate the boundaries of the project. Hence project manager should awareness concerning the scope of the project. Therefore project manager be able to co-ordinate with designers to get update and control the project scope and also acknowledge of project team.
Further about scope management by below given graphic chart will explain it briefly;
Schedule management is the development of a project schedule that includes all project activities, hence project manager has to stick on starting and completion dates of each trade packages as programmed, and management team also has to monitor progress of construction and forecast the completion date accordingly. If completion date is not matching the master program, control process is required. As example; assumed some work element unable to complete as programmed due to less progressing or late in starting. If so, it will affect to other work sections too and will delay accordingly. Therefore project manager should advice to allocate additional resources to accelerate the delayed work section to complete it as pre programmed.
Budget management process is required to ensure the project is completed within the estimated budget. Hence this is the vital responsibility of the Construction Project Manager to handle and complete the project within allocated budget of the project. As well as monitor and control the cost of project at both pre & post contract stages are also important part of this management process.
Quality management is the process to ensure that the project will satisfy the needs of the beneficiaries. Hence project manager has to monitor and control the quality of work and develop the quality plan. Also he has to allocate a experienced project coordinator to advice & force the contractor to maintain the quality of work. Each work element should be approved by a qualified quality controller or an Engineer prior to handover. Also he has to check the quality of materials and should be strict to the contractor to use standard materials for construction as specified in drawings and specification to maintain the quality of work. Hence all materials should be approved by a quality controlling team prior to use for construction.
Some of the most important quality tools are; Plan-Do-Check-Act Cycle, Fishbone Diagram, Pareto Chart, Scatter Diagram, Decision Matrix, Flowchart, Stratification, Control Chart, Histogram, Brainstorming, Tree Diagram etc.
This process includes with some specific functions such as, Team, stakeholder, information, risk, and contract management, these are facilitating for assist and make possible for the project to achieve its objectives.
Team management is a techniques, processes and tools for organizing and coordinating a group of individuals working towards a common goal, there are few critical factors for success of the team management process, identify the roles & responsibilities, reporting relationships and getting the people that will be allocate to the project, develop the team. As well as team evaluation is very important part to identify the staff performance and their skill level and required improvement.
Stakeholder management include stakeholder identify, analysis, planning and communication. Project stakeholders are very important people for the project success, hence project manager has to manage them in proper way, because of all of them interest to the project success. As example donors, beneficiaries, local government organizations, partners or organizations are the stakeholders of construction project. As well as managing them keeping good relationship between stakeholders and project.
Identification of possible risks in advance is important and major responsibility of project manager. The project management team will be able to take necessary actions to avoid or minimize the risks by identifying them early. Safety of work, Economic matters, Weather conditions, political matters etc also includes in risk management. Hence it is important to take insurances for the construction, material on site, employees; third party etc.
Methods and Techniques influenced the planning process
At the Design Stage
Existing plans have been used to observe design problems and identified most suitable techniques and methods during the design stage.
Site visit and inspection been carried out at recently completed projects, similar to this project in order to get proper analysis to minimize the possible design risk.
Separate design department such as Architectural, MEP, and Civil Works been set-up to reduce design errors and to minimize the time.
At the Construction Stage
Ready-mix concrete supply nearest to this project being used to control project time and cost overrun.
Slip-forming method has been used for construction of swimming pool and water tank tower. High quality product has been gained without any risk, such as water leak and or avoiding concrete cracks.
Project duration has been controlled using pre-cast concrete slabs during the construction of car park basement
Eco Bricks have been used to construct building Structural walls & boundary walls. Also cement, soils stabilizer has been used for plastering walls. This has been controlled environmental effects.
Programming, scheduling and controlling carried out at
Planning to start tendering process has been carried out prior to finish all the required designs.
Project Specifications and requirements been submitted at early stage to the Specialized contractors.
Soil investigation reports have been handed over to the design consultant at the planning stage.
Tenders called for Pilling contractors once completing the design of pilling.
Site preparation works have been carried out (Demolitions, filling and cutting, removing vegetation soil etc.)
Required temporary facilities have been put-up at project site.
Necessary action has been taken for site security by fencing, lighting etc. and also putting up security post as required.
Construction Programme was prepared as per the construction works sequence.
Actual performance achieved being reviewed weekly and monthly.
Design modifications being incorporated when and where arise at the project.
Construction Programme being reviewed frequently, in order to control project milestones.
Sub contractors' activities being monitored regularly to check whether activities are in accordance with agreed timescales.
Monthly contractor records, payments as built information and relevant comments being followed closely.
Cost controlling system is critical process of the cost management process, to run the project without commercial backlog. (Refer to Chat 1.02)
Cost Planning Stages in Quantity Qurveying
Chart 1.02 Cost controlling and cost management system
Pre contract cost management
Generally preliminary budget estimate is prepared based on the client's intended budget and also concerning separate trade packages. As well as Cost plan (elemental analysis), Cost check, Tender reconciliation process also important activities for the cost controlling under pre contract stage.
Post contract cost management
BCIS slandered form is followed (Elemental Standard Form of Cost Analysis Principles, Instructions, Elements and Definitions 4th Edition) to prepare elementary cost analysis method and gaudiness.
Further detail herein for cost control, using S- curve methods; (Refer to Chart 1.03)
Chart 1.03 Cost control S-Curve (Programmed)
Referring to the above diagram; it shows expenditure and income occurred. This is being monitored regularly, to avoid the cost overrun. .
Safety of Work
Safety of work is very important at the site to avoid delays in construction. Hence all employees should educate about safety matters and should provide safety equipments, safety wears etc to employees. Required safety instructions should be display on public notice boards. Fire fighting equipments such as fire extinguishers, water, sand, hose real etc should install at site and well trained fire preventing team also should be there. First AID boxes, clinics, Ambulance etc also should available at the site.
Closing and Handover the Project
Final inspection should carry out by the Construction Project Manager after completion of constructions of the project. He must re-check all approval for quality of work, testing and commissioning reports, scope verification etc. Then the project is ready to hand over to the client. All related claims, cost proposals and Final payment application etc should be finalized on time.