Team Code Of Conducts Construction Essay

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The following list of codes is intended as an indication of the procedures to be adopted by the Project Team Members of ACE Synergy. They all shall comply with these codes and any other guidelines issued by the team from time to time. Any act of non-compliance must be backed by justifiable explanations of extenuating circumstances leading to non-compliance.

Team Members shall not refuse to carry out the reasonable instructions of the Team Leader.

-The role of the team leader will not rebuffed, his instructions will be adhered to and if disagreements in accepting a task arise, the team shall collectively decide on further action.

Fighting or engaging in disorderly conduct is prohibited.

-As team members, we must coordinate ourselves in an orderly manner. Disputes will be settled by communicating respectfully. Activities unrelated to the growth of the team or success of the project will not be tolerated.

Team Members shall refrain from taking alcoholic beverages or drugs during team meetings or being under the influence of these hereof during team meetings.

-Team members will be required to participate completely. Taking of any drugs or substances that could hinder their optimum performance during meetings is strongly discouraged.

All project and team issues will be monitored through the minutes of the meeting.

-Discussions will include issues arising and solutions agreed on. The minutes of these meetings will guide team members as to what has been done and what is to be done.

Damaging or theft of property belonging to team members or the team collectively is prohibited.

-Any kind of vandalism is against the law and leads to penalties. So team members are not exempted from country and university laws and regulations.

Exemption from team work without a valid reason shall not be accepted.

-Attendance to meetings is both important and mandatory. Team members must follow up on decisions made and contribute to the progress of the project. Skiving will not be tolerated without valid reasons.

Ignoring duties or wasting time during working hours shall not be accepted.

-Time is of great essence and duties have time schedules. Time wasting will not be tolerated and dismissive actions will be invoked.

Team Members shall always communicate in a universal language understood by all.

-English will be the spoken and official language.

Intentionally giving false or misleading information to obtain a leave of absence is prohibited.

-Team members are required to understand their responsibilities and take them seriously, play their part and deliver on time. Therefore no team members shall make excuses or give misleading information for failure to attend to their roles.

Using threatening or abusive language towards a fellow team member is strictly prohibited.

-Every team member will be treated with the utmost respect; foul language shall not be used to address any member of the team no matter the circumstances.

Freedom of speech and expression of all team members must not be disregarded.

-Every member of the team will have their opinions heard, disagreements voiced and advices tabled. This is the right of every member and it will not trampled on.

Team members shall always be prepared for meetings and bring assigned work on time.

-Team members must be active and bring information that will be useful to the team in furthering the project. This includes assignments done in the highest quality and delivered on time. Team members should be motivated to do whatever will make the project a dynamic success.

Team members shall be polite and courteous to team members always.

-Members will relate respectfully and without aggression.

Meeting times must be managed wisely.

-Time management cannot be over emphasized as every meeting will have agendas that will be discussed in the most descriptive way possible and in accordance to the time stipulated to each agenda

Reacting to reasonable and respectful criticism with hostility will not be accepted.

-Any feedback from a corrected team member should be done without provocation and in the most cordial and diplomatic ways

Active participation during meetings is mandatory for all team members.

-No member will be allowed to be a 'couch potato'; idleness is prohibited. Working smart will be a policy and members must play active roles in making the team dynamic. and the project a task that given all and enjoyed.

All decisions will be implemented by the team leader after having been agreed on by the team.

-The team leader will have the final say on decisions made. Members will adhere to these decisions or instructions and not dismiss them or take them for granted.

Any sort of discrimination or prejudice towards fellow team members is strictly prohibited. -No sort of discrimination will be tolerated; be it based on skin colour, sex, accents, ideas generated or whatever else.

CONFIRMATION

I hereby confirm that I have read, understood and will adhere to the Code during the period of the project. I understand that any breach of the above will be subject to review by Project Team Member and possible subsequent reporting to higher authorities.

4.0 MEETING MINUTES

4.1 First Team Meeting (Project Kick Off)

MEETING MINUTES

ACE SYNERGY

OPENING:

The first general meeting of ACE SYNERGY duly called and held on 13th October, 2012 at room 113 Lanchester library, commencing at 11:00am.

PRESENT WERE:

NAME

EMAIL ADDRESS

Charles Thambi

thambic@coventry.ac.uk

Kolawole Adeola E

kolawola@coventry.ac.uk

Benjamin Ben-Iweagwu

iweagwu@coventry.ac.uk

Basil Benny

basilbn@gmail.com

Subramannian Bhuvanesh

bhuvanes@coventry.ac.uk

Vinayesh Jayadharan Nair

Vinu6062@gmail.com

1. APPROVAL OF AGENDA;

The agenda was approved as distributed.

Choose Format to be adopted for reporting minute of meetings

Discuss Team Code of Conduct

Pick a Project Topic

Decide as a Team ways to reward Outstanding Performance

2. APPROVAL OF MINUTES

The minutes of the previous meeting were unanimously approved as distributed.

3. AGENDA ITEMS;

Format to be adopted for reporting minute of meetings: -

After going through some templates for taking minutes of meetings, the format with which the team will work with was selected. This duty was allocated to Adeola

Team Code of Conduct:-

A short list of guidelines to be adopted by the team was reviewed and agreed upon by every team member present.

Project Topic:-

Going through series of prospective project topics, the Extension of Panama Canal, Underwater Windmills and Heathrow's Terminal 5 where critically looked into. Following some criteria and considerations, the team selected the project topic- Heathrow's Terminal 5.

Ways of Rewarding outstanding Excellence amongst team members:-

Suggestions were made on ways to reward individuals whose performance in the team is outstanding. Conclusions were not drawn.

4. POST MEETING ACTION ITEMS

Minutes to be prepared with approved format. Timeline - 14/10/2012.

Team members to make their individual Code of Conduct list. Timeline - 14/10/2012.

Team members to come up with feasible suggestions on the rewarding of outstanding excellence. Timeline - 15/10/2012.

Team members to write an abstract on the project topic. Timeline - 15/10/2012.

Team members to forward details of their Belbin analysis, motivation theory X & Y, team role and leadership style to the team leader for compilation of team member's record. Timeline - 15/10/2012.

5. NEW BUSINESS

Group guidelines and Project proposal is to be compiled. Team members are to compose their individual list which will be integrated together in the next meeting.

6. AGENDA FOR NEXT MEETING;

Final compilation of the Team's Code of Conduct list

Review of abstracts for project topic

Finalisation of project proposal.

ADJOURNMENT:

Meeting was adjourned at 12:55am by Team leader. The next general meeting will be at 7.15pm on 15th October, 2012 at ECG.

Recorded by: Kolawole Adeola

(Team member)

Approved by: Charles Thambi

(Team leader)

4.2. Second Team Meeting

MEETING MINUTES

ACE SYNERGY

OPENING:

The general meeting of ACE SYNERGY duly called and held on 15th October, 2012 at ECG Lounge, commencing at 7:15pm.

PRESENT WERE:

NAME

TEAM ROLE

EMAIL ADDRESS

Charles Thambi

Project Manager

thambic@coventry.ac.uk

Kolawole Adeola E

Administration &Finance Manager

kolawola@coventry.ac.uk

Benjamin Ben-Iweagwu

Quality and Safety Manager

iweagwu@coventry.ac.uk

Basil Benny

Procurement Manager

basilbn@gmail.com

Subramannian Bhuvanesh

Engineering Manager

bhuvanes@coventry.ac.uk

Vinayesh Jayadharan Nair

Site Manager

Vinu6062@gmail.com

1. APPROVAL OF AGENDA;

The agenda was approved as distributed.

Compilation of Code of Conduct

Develop Strategies to Deal with Team Members Weaknesses

Review of Abstracts

Compilation of team member's records

2. APPROVAL OF MINUTES

The minutes of the previous meeting were unanimously approved as distributed.

3. AGENDA ITEMS;

Compilation of Code of Conduct:-

A list of guidelines to be adopted by team members was complied, reviewed, corrected and agreed upon by the team.

Strategies to Deal with Team Members Weaknesses:-

After that the code of conduct for the team was drawn up, the team decided on strategies to deal with the weaknesses of the team members based on the Belbin profiles and individual differences.

Review of Abstracts:-

Going through individual abstracts that had been written, the team was unable to compile an abstract for the project proposal. Some key points (scope of the project, methods of approach to be adopted, the main objectives of the project) to be included in the abstract were then discussed.

Compilation of team member's records.

POST MEETING ACTION ITEMS

Team members are to write and email abstract on the project topic to the Team leader for compilation and onward submission. This must include: scope, objectives and methods of approach. Timeline - 15/10/2012

NEW BUSINESS

Commencement of project on the construction of Heathrow terminal 5. Roles and responsibilities will be assigned to team members and a plan created.

AGENDA FOR NEXT MEETING;

Intensive discussion on the project work.

ADJOURNMENT:

Meeting was adjourned at 08:15pm by Project Manager. The next general meeting will be at 06.00pm on 25th October, 2012 in room 113, Lanchester library.

Recorded by: Kolawole Adeola

(Admin& Finance Manager)

Approved by: Charles Thambi

(Project Manager)

4.3. Third Team Meeting

MEETING MINUTES

ACE SYNERGY

OPENING:

The general meeting of ACE SYNERGY duly called and held on 24th October, 2012 at room 113 Lanchester library, commencing at 06:00pm.

PRESENT WERE:

NAME

TEAM ROLE

EMAIL ADDRESS

Charles Thambi

Project Manager

thambic@coventry.ac.uk

Kolawole Adeola E

Administration &Finance Manager

kolawola@coventry.ac.uk

Benjamin Ben-Iweagwu

Quality and Safety Manager

iweagwu@coventry.ac.uk

Basil Benny

Procurement Manager

basilbn@gmail.com

Subramannian Bhuvanesh

Engineering Manager

bhuvanes@coventry.ac.uk

Vinayesh Jayadharan Nair

Site Manager

Vinu6062@gmail.com

1. APPROVAL OF AGENDA;

The agenda was approved as distributed.

Select a more professional Team name

Modify of Project Title

Discuss and assign Project Roles and Responsibilities

2. APPROVAL OF MINUTES;

Change in company name, new business and defined team roles were included in the minutes of the previous meeting before approval.

3. AGENDA ITEMS;

Modification of Project Title:-

The project title Heathrow Terminal 5 was modified to the Construction of Heathrow terminal 5.

Project Roles and Responsibilities:-

Project roles and responsibilities where discussed and team members were assigned well defined roles and responsibilities by the team leader following individual belbin analysis and leadership style to ascertain areas where they can be most productive.

Charles Thambi as Project Manager, Kolawole Adeola E as Administration& Finance Manager, Benjamin Ben-Iweagwu as Quality and Safety Manager, Basil Benny as Procurement Manager, Subramannian Bhuvanesh as Engineering Manager and Vinayesh Jayadharan Nair as Site Manager.

POST MEETING ACTION ITEMS;

Team members are to come up with brief explanation of their belbin roles, motivation theory and give reasons why they choose their leadership style. Timeline - 25/10/2012.

Hardcopy of results on belbin roles and motivation theory X and Y are to be submitted to Adeola for documentation. Timeline - 25/10/2012.

Team members to go through the template of the project charter and bring evidence to the next meeting to ensure members are in sync when creating the Project Charter. Timeline - 25/10/2012.

NEW BUSINESS;

Project charter.

AGENDA FOR NEXT MEETING;

The format for the Project Charter will be adopted

Preparation of the Project Charter

ADJOURNMENT:

Meeting was adjourned at 07:30am by Project Manager. The next general meeting will be at 10.00am on 25th October, 2012 in room 214, Lanchester library.

Recorded by: Kolawole Adeola

(Admin& Finance Manager)

Approved by: Charles Thambi

(Project Manager)

4.4. Fourth Team Meeting

MEETING MINUTES

ACE SYNERGY

OPENING:

The general meeting of ACE SYNERGY duly called and held on 25th October, 2012 at room 214 Lanchester library, commencing at 10:00am.

PRESENT WERE:

NAME

TEAM ROLE

EMAIL ADDRESS

Charles Thambi

Project Manager

thambic@coventry.ac.uk

Kolawole Adeola E

Administration &Finance Manager

kolawola@coventry.ac.uk

Benjamin Ben-Iweagwu

Quality and Safety Manager

iweagwu@coventry.ac.uk

Basil Benny

Procurement Manager

basilbn@gmail.com

Subramannian Bhuvanesh

Engineering Manager

bhuvanes@coventry.ac.uk

Vinayesh Jayadharan Nair

Site Manager

Vinu6062@gmail.com

1. APPROVAL OF AGENDA;

The agenda was approved as distributed.

Discuss how this project will the company strategically and

Prepare project Charter

Create an Organizational Structure

Team Code of Conduct modification

Create team Logo

2. APPROVAL OF MINUTES;

The minutes of the previous meeting were unanimously approved as distributed.

3. AGENDA ITEMS;

Preparation of the Project Charter:-

Using the adopted project charter template, the team discussed the following key items; Project charter purpose, project executive summary, project scope, project condition, project structure approach, project team organisation plan, project references and appendices. After discussions the items were delegate to team members for compilations.

Organisational Structure:-

An organisational structure was created and roles and responsibilities highlighted.

The team decided on the structure of the organisation to to be a balanced matrix and the reason was because the project is complex and the whole responsibility cannot be on the project manager alone. A Balanced matrix would ensure that responsibility for the project would be distributed evenly amongst team members.

Team Code of Conduct modification:-

The team modified her Code of conducts making it more precise. Sub divions of the rules were made and will be compiled by Subramannian after the meeting.

4. POST MEETING ACTION ITEMS;

Following the discussions the team had on the project charter the table of content items has been subdivided and assigned as follows, Charles to compile sections 1 and 2, Benjamin to compile sections 3 and 4, Subramannian to compile sections 5, Adeola to compile sections 6 and 10, Bassil to compile section 7 and Vinayesh to compile section 8. Timeline - 25/10/2012.

Subramannian to work on the sub-rules for the group guidelines as discussed. Timeline - 25/10/2012.

Vinayesh to work on team logo as discussed. Timeline - 25/10/2012.

5. NEW BUSINESS;

The format Project Charter will be compiled after individual team member has completed their assigned sections on the charter template as discussed. The charter will then be passed to relevant authority for approval.

6. AGENDA FOR NEXT MEETING;

Planning on the construction of Heathrow terminal 5 commences.

ADJOURNMENT:

Meeting was adjourned at 02:45pm by Project Manager. The next general meeting will be at 11.00am on 2nd November, 2012 at Engineering and computing Faculty, Coventry.

Recorded by: .............................................

Kolawole Adeola

(Admin& Finance Manager)

Approved by: .............................................

Charles Thambi

(Project Manager)

4.5. Fifth Team Meeting

MEETING MINUTES

ACE SYNERGY

OPENING:

The general meeting of ACE SYNERGY duly called and held on 2nd November, 2012 at ECG, commencing at 11:00am.

PRESENT WERE:

NAME

TEAM ROLE

EMAIL ADDRESS

Charles Thambi

Project Manager

thambic@coventry.ac.uk

Kolawole Adeola E

Administration &Finance Manager

kolawola@coventry.ac.uk

Benjamin Ben-Iweagwu

Quality and Safety Manager

iweagwu@coventry.ac.uk

Basil Benny

Procurement Manager

basilbn@gmail.com

Subramannian Bhuvanesh

Engineering Manager

bhuvanes@coventry.ac.uk

Vinayesh Jayadharan Nair

Site Manager

Vinu6062@gmail.com

1. APPROVAL OF AGENDA;

The agenda was approved as distributed.

List out stakeholders

List all major companies involved in the project

Prepare of Stakeholder Management Plan

Prepare Stakeholder Analysis Table

Prepare Stakeholder Management Grid and Stakeholder Spider Map

Determine the agenda for next meeting, the venue and time.

2. APPROVAL OF minutes;

The minutes of the previous meeting were unanimously approved as distributed.

3. AGENDA ITEMS;

Modification of Project Charter:-

The project objectives were modified and implemented in the project charter along sides the project milestones and deliverables.

Identification of Stakeholders:-

The Ace Synergy Team conducted a brainstorming session to identify stakeholders for the project. The brainstorming session was broken down into two parts. The first part focused on internal stakeholders within Ace Synergy and the second part of the session focused on external stakeholders.

Preparation of Management Plan:-

After the identification of the Project stakeholders, the project team categorized and analyzed each stakeholder. The purpose of this analysis was to determine the stakeholders' level of power or influence, plan the management approach for each stakeholder, and to determine the appropriate levels of communication and participation each stakeholder will have on the project.

A management plan was then drafted out.

Stakeholder Analysis Table:-

After stakeholders have been categorized, the project team completed a stakeholder analysis table which illustrates the concerns, level of involvement, and management strategy for each stakeholder.

Stakeholder Management Grid:-

A stakeholder management grid for the Construction of Heathrow Terminal 5 Project stakeholders was implemented indicating their level of interest and power or influence.

Stakeholder Spider Map:-

A stakeholder spider map was drafted out for implementation.

4. POST MEETING ACTION ITEMS;

Ben to implement the draft of Stakeholder spider map using Smart draw. Timeline - 02/11/2012.

A copy of the corrected project charter will be mailed to team members. Team members are to go through them for possible corrections. Timeline - 02/11/2012.

5. NEW BUSINESS;

Following the creation of the management plan, Stakeholders' Analysis table, grid and spider map, the Work breakdown Structure and Work breakdown Structure Dictionary are to be defined.

6. AGENDA FOR NEXT MEETING;

Determine the WBS structure to be adopted by the organization

Create a WBS and WBS dictionary.

ADJOURNMENT:

Meeting was adjourned at 07:30pm by Project Manager. The next general meeting will be at 10.00am on 7th November, 2012 in room 113, Lanchester library.

The venue and time of the next general meeting will be advised in due course.

Recorded by: .............................................

Kolawole Adeola

(Admin& Finance Manager)

Approved by: .............................................

Charles Thambi

(Project Manager)

4.6. Sixth Team Meeting

MEETING MINUTES

ACE SYNERGY

OPENING:

The general meeting of ACE SYNERGY duly called and held on 7th November, 2012 at Room 113 Lanchester Library commencing at 5:15pm.

PRESENT WERE:

NAME

TEAM ROLE

EMAIL ADDRESS

Charles Thambi

Project Manager

thambic@coventry.ac.uk

Kolawole Adeola E

Administration &Finance Manager

kolawola@coventry.ac.uk

Benjamin Ben-Iweagwu

Quality and Safety Manager

iweagwu@coventry.ac.uk

Basil Benny

Procurement Manager

basilbn@gmail.com

Subramannian Bhuvanesh

Engineering Manager

bhuvanes@coventry.ac.uk

Vinayesh Jayadharan Nair

Site Manager

Vinu6062@gmail.com

1. APPROVAL OF AGENDA;

The agenda was approved as distributed.

Discuss comments made on project charter and stakeholder analysis

Determine the WBS structure to be adopted by the organization

Create a WBS

Determine the agenda for next meeting, the venue and time.

2. APPROVAL OF minutes;

The minutes of the previous meeting were unanimously approved as distributed.

3. AGENDA ITEMS;

Discuss comments made on project charter and stakeholder analysis :-

The team went through the comments made on the project charter and Stakeholder analysis. In the project charter, the objectives were made SMARTEST and in the stakeholder's analysis, expectations of stakeholders and expectations from stakeholders were included.

Determine the WBS structure to be adopted by the organization:-

The Ace Synergy Team agreed to use the Organisation structure type of WBS structure after so many disagreements and heated up conversations. Adeola was still of the opinion that the structure should be broken down by deliverables rather than by organisation, but the rest of the team been in disagreement made her see reasons why it would be better breaking it down by organisation which she eventually consented to.

Preparation of WBS:-

The Team came up with the WBS first and second level packages. The first level was "construction of Heathrow Terminal 5" and the second level was broken down to; Project Manager, Engineering, Administrative and Finance, Procurement, Quality and Safety and Site manager.

These work packages was allocated to Charles Thambi, Subramannian Bhuvanesh, Kolawole Adeola, Basil Benny, Benjamin Ben-Iweagwu and Vinayesh Jayadharan Nair respectively. These will be broken down into activities and Tasks by individuals and a WBS dictionary will then be created.

4. POST MEETING ACTION ITEMS;

Team members are to create from their allocated work package activies and with not less than 15 tasks with Dictionary properly explain the tasks. Timeline - 09/11/2012.

Team members are to create their Responsibility Matrix and Project schedule. Timeline - 09/11/2012.

5. NEW BUSINESS;

Following the creation of the higher level WBS structure, the lower levels (work activities and Tasks) will be created. Gantt chart and network analysis will be prepared based on the tasks outlined.

6. AGENDA FOR NEXT MEETING;

Preparation of Group Project Report

ADJOURNMENT:

Meeting was adjourned at 07:30pm by Project Manager. The next general meeting will be at 10.00am on 28th November, 2012 in room 116, Lanchester library.

Recorded by: .............................................

Kolawole Adeola

(Admin& Finance Manager)

Approved by: .............................................

Charles Thambi

4.7. Seventh Team Meeting

MEETING MINUTES

ACE SYNERGY

OPENING:

The general meeting of ACE SYNERGY duly called and held on 28th November, 2012 at Room 116 Lanchester Library commencing at 10:00am.

PRESENT WERE:

NAME

TEAM ROLE

EMAIL ADDRESS

Charles Thambi

Project Manager

thambic@coventry.ac.uk

Kolawole Adeola E

Administration &Finance Manager

kolawola@coventry.ac.uk

Benjamin Ben-Iweagwu

Quality and Safety Manager

iweagwu@coventry.ac.uk

Basil Benny

Procurement Manager

basilbn@gmail.com

Subramannian Bhuvanesh

Engineering Manager

bhuvanes@coventry.ac.uk

Vinayesh Jayadharan Nair

Site Manager

Vinu6062@gmail.com

1. APPROVAL OF AGENDA;

The agenda was approved as distributed.

Prepare the Group project Report

Determine the agenda for next meeting, the venue and time.

2. APPROVAL OF minutes;

The minutes of the previous meeting were unanimously approved as distributed.

3. AGENDA ITEMS;

Prepare the Group project Report :-

After series of corrections, the team compiled her group project report based on the requirements issued out in the marking scheme. This was a strenuous exercise which took over hours.

4. POST MEETING ACTION ITEMS;

Team members are to go through the group project report and highlight in Red areas were corrections are to be implemented. Timeline - 30/11/2012.

5. NEW BUSINESS;

Preparation of report for onward submission.

6. AGENDA FOR NEXT MEETING;

Final corrections in Group project report

ADJOURNMENT:

Meeting was adjourned at 6:30pm by Project Manager. The next general meeting will be at 10.00am on 1st December, 2012 in room 214, Lanchester library.

Recorded by: .............................................

Kolawole Adeola

(Admin& Finance Manager)

Approved by: .............................................

Charles Thambi

(Project Manager)

5.0 ORGANISATIONAL BREAKDOWN STRUCTURE

The figure below shows the organizational structure of the company.

5.1 ORGANISATIONAL ROLES AND RESPONSIBILITIES IN PROJECT:

All roles are subject to further definition and clarification. Additional roles may be added throughout the life cycle of the project. Any changes in responsibility to previously defined roles will be reviewed with the team member currently holding the position.

Project Manager: Charles Jacob

The Project Manager will be responsible for accomplishing the stated project objectives. Key project management responsibilities include creating clear and attainable project objectives, building the project requirements, and managing the project management triple constraints of cost, time, and quality. He shall utilise a combination of skills including an ability to ask penetrating questions, detect unstated assumptions, resolve conflicts, as well as more general management skills.

Engineering Manager: Subramannian B. S

At the beginning of the project, Subramannian the Engineering Manager will be responsible for the conceptual design and coordination with all other engineering disciplines involved to ensure the design meets all of their requirements and needs.  He will then prepare a detailed requirement of the work to be carried out. He will provide technical oversight and coordination of project engineering work through project coordination meetings, monitor engineering progress against project schedules and budgets and recommend allocation of resources as required to accomplish the engineering goals. He will also prepare the annual budget request for the program that estimates staffing, equipment supply needs based upon recent trends and planned activities, monitors expenditures after budget adoption and approves purchase requisitions.

Quality and Safety Manager: Benjamin Ben- Iweagwu

The role of the Quality and Safety Manager will be to ensure that the delivered outputs of this project are consistent with the pre-set laid down standards. He will also ensure the safety of human and non-human assets involved with the project/organization. Just a small stone left unturned in routine quality/safety procedures can lead to massive losses in damages or litigation resulting from the loss of human lives. Also, safety and quality matters are not usually negotiable matters as they involve parameters so crucial that they have to be enforced. This of course suits his telling leadership style as described earlier on.

Procurement Manager: Basil Benny

The Procurement Manager will make sure materials and services are of appropriate predefined quality and that they are procured at the best possible cost to meet the project needs in terms of quantity, time and location.

His responsibilities in this project will include:

Seeking reliable vendors and suppliers to provide quality materials for the project at reasonable prices

Negotiating prices and contracts

Reviewing technical specifications for raw materials , components, equipment or buildings

Determining quantity and timing of deliveries

Forecasting upcoming hikes in market demand for needed materials and acting accordingly to ensure scarcities are not encountered.

The procurement manger role is focused on coordination, negotiation power and technical knowledge.

Administration and Finance Manager: Adeola Kolawole

The Administration and Finance Manager will help the project manager to define the project budget, and estimates. She will be responsible for:

General books of account: keep the account up-to-date.

Cost records and reports: maintain all the cost records and reports which the organization had purchased.

Financial reports: keep and provide financial reports as required.

Payment and invoices:

Salary Processing

Staff Recruitment

Performance Management System

Compensation & Benefit

Welfare Activities.

Training and Development

HR Administration

HR Management

Site Manager: Vinayesh Jayadharan

The site manager's responsibility in this project is to supervise, support and manage the overall activities on the field. He will be involved in planning the actual man-hours of work and organising the availability of all required materials and labour. The Site Managers will be required to keep within the time scale and budget of a project. He will place priority on the employees' safety by implementing all safety measures prescribed by the Quality and Safety Manager. He shall directly monitor the work to ensure that progress is going as per the plan. He will also often be required to deal with inquires and communication with the public.

His responsibilities in this project include:

Liaising with the client, professional staff (such as architects and surveyors) and the public.

Motivating the workforce.

Using specialist construction management computer applications to achieve better quality control of work done.

Effectively dealing with daily unpredictable on-site challenges.

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