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Kam Kei Machinery Limited ( The Company ) is a company which retailing and after-sales maintenance of heavy construction plants with three maintenance workshops in Hong Kong. Brief information of the organization as illustrated in appendix I.
The objective of the assignment are twofold, to assist the Company to develop a Safety Management System with particular emphasis for developing and implementing safe working procedures, training of operational staff for safety for specific needs of the business; and to assist in launching the system to enhance workplace safety by proactive and systematic approach for continual improvement with focus on accident prevention.
Specific objectives are:-
- To carry out a preliminary review of the Company s activities in all stations and the prevailing standards;
- To assist the Company in amending existing procedures (where appropriate) and developing a documented Safety Management System;
- To inspect the Company s premises and activities to identify hazards and assess risks;
- To evaluate of the training need and implementation of the SMS;
- To assess the implementation of the SMS, training conducted, knowledge of employees and maintenance of records;
- To make recommendation and provide the necessary trainings and assist launching the SMS;
- To develop and provide all the necessary documentation and guidelines as needed for the administration and management of SMS including control procedures for subcontractors, standard operating procedures for staff and monitoring and performance measurement.
2 Safety Management System
A Safety Management System (SMS) is a systematic approach to managing safety, including the necessary organizational structures, accountabilities, policies and procedures. In order to enhance industrial safety standards, the Government introduced a set of safety management regulation under the Factories and Industrial Undertakings Ordinance in early 1999. The Legislative Council under section 7 of the Factories and Industrial Undertakings Ordinance (Cap. 59) passed the Factories & Industrial Undertakings (Safety Management) Regulation on 24 November 1999, making it mandatory for contractors and proprietors of certain industrial undertakings to establish SMS, which composed of 8 to 14 key elements.
3 SMS V 14 Key Elements
A Safety Management System composed of 8 to 14 key elements.
1. Safety Policy
2. Safety Organization
3. Safety Training
4. In-house Safety Rules and Regulations
5. Job Hazard Analysis
6. Programme for Inspection of Hazardous Conditions
7. Safety Committee
8. Personal Protection Programme
9. Accident / Incident Investigation
10. Emergency Preparedness
11. Safety Promotion
12. Health Assurance Programme
13. Evaluation, Selection and Control of Sub-contractor
14. Process Control Programme
3.1 Safety Policy
Safety policy which states the commitment of the proprietor or contractor to safety and health at work. The policy should include a statement, which clearly articulates the company s safety objective and goals and management s commitment to achieve these objective and goals. It must be endorsed by the Chief Executive Officer or the most senior management staff of the company to demonstrate commitment of top management.
The policy must be well publicized, make known, understood and accepted by all levels of personnel and contractors. It must be reviewed and revised (if necessary) on a regular basis and the date(s) of review and revised stated.
3.2 Safety Organization
Safety organization is a structure to assure implementation of the commitment to safety and health at work. It shall be established to clearly define the roles, duties, responsibilities and accountabilities of every individual in the organization.
3.3 Safety Training
Safety training to equip personnel with knowledge to work safety and without risk to health.
- Safety induction
- Basic skills training
- Continuous development training
- Training for change
- Supervisory safety training
- Management safety training
- Specialized safety training
- Toolbox talk
Statutory training requirements stipulated under Factories and Industrial Undertakings Ordinance must be provided to ensure that relevant personnel receive the necessary training. The line managers and supervisors must be adequately trained so that they can effectively supervise and control workers behavior at the workplace.
All new employees must be adequately inducted and orientated. Structured On-the-job training should also be provided.
All training conducted must be properly documented.
3.4 In-house Safety Rules and Regulations
In-house safety rules to provide instruction for achieving safety management objectives. This involves inculcating in workman, their roles and responsibilities in safety whilst performing their work in the workplace.
3.5 Job Hazard Analysis
Job hazard analysis is evaluation of job related hazards or potential hazards and development of safety procedures.
3.6 Programme for Inspection of Hazardous Conditions
Programme for inspection of hazardous conditions is a programme of inspection to identify hazardous conditions and for the rectification of any such conditions at regular intervals or as appropriate.
3.7 Safety Committee
A mechanism should be established to effectively communicate the decisions and actions recommended by a safety committee to persons responsible for their implementation. Committee s members should come from all level of management and workforce.
3.8 Personal Protection Programme
Personal protection programme is a a programme to identify hazardous exposure or the risk of such exposure to the workers and to provide suitable personal protective equipment as a last resort where engineering control methods are not feasible.
3.9 Accident / Incident Investigation
Accident / incident investigation is investigation of accidents or incidents to find out the cause of any accident or incident and to develop prompt arrangements to prevent recurrence.
3.10 Emergency Preparedness
Emergency preparedness to develop, communicate and execute plans prescribing the effective management of emergency situations.
3.11 Safety Promotion
Safety promotion is to develop and maintain of safety and health awareness in a workplace.
3.12 Health Assurance Programme
Health assurance programme is a programme to protect workers from occupational health hazard.
3.13 Evaluation, Selection and Control of Sub-contractor
Evaluation, selection and control of sub-contractors to ensure that sub-contractors are fully aware of their safety obligations and are in fact meeting them.
3.14 Process Control Programme
Process control programme is a programme for accident control and elimination of hazards before exposing workers to any adverse work environment.
4 Implementation Plan
The implementation would be provided in 4 stages as outlined in the following:-
Stage 1 V Review of existing system and gap analysis
Stage 2 V Safety plan development, setting of safe working procedures
Stage 3 V Training and implementation
Stage 4 V Independent Safety Audit and Review
4.1 Stage 1: Review of Existing System and Gap Analysis
The focus of stage 1 will be site visits and document review, identify the gap between the existing system and the level for achievement in law. We will conduct inspections and interviews with staff of the Company to identify the coverage and completeness of the safety management system and the risk assessments. Through this task, potential safety hazards will be identified and the associated risks will be assessed.
4.2 Stage 2: Safety plan development, setting of safe working procedures
The information gained from stage 1 will provide the basis for the development of the Company s SMS. Documentation of the system will be a key issue in terms of both the effective execution of the project and the ease with which the system can be implemented. We will have meeting with management staff of the Company to fine-tune the safety plan in order to meet the Company s objective and achievement on safety and health.
4.3 Stage 3: Training and implementation
Stage 3 involves the training of the staff and responsible person for the implementation of SMS. The safety system training will focus on implementation of safety management system, such as basic orientation safety training, in-house safety rules and procedures training, high risk training, etc.
4.4 Independent Safety Audit and Review
Appendix I Company Structure
Head Office Workshop A Workshop B Workshop C
Location of Service Centre Yaumatei Wong Chuk Hang Shatin Yuen Long
Person In Charge General
Manager Manager Manager Manager
Employment Size 55 employees 35 employees 60 employees 140 employees
Human Resource Department
Repair Workshop Excavators and loaders Mobile cranes and rollers Excavators, loaders, mobile cranes and rollers