Project Organization Roles And Responsibilities Construction Essay

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Project Charter

Prepared for

Professor Anthony Carter

Prepared by

Thi Tram Anh Dinh (Suri) - 300648726

Nicoleta Dinovici - 300708508

February 7, 2013

Table of Contents

Table of Contents 2

Executive Summary 3

Project Overview 3

Project Purpose 3

Project Scope 4

Project Objectives 4

Project Estimated Effort/ Cost/ Duration 4

Project Assumptions 5

Project Risks 6

Project Constraints 6

Project Dependencies 7

Project Approach 7

Project Organization - Roles and responsibilities 7

Project Approvals 8

References 8

Executive Summary

This document defines the Project Charter for a project to build the house for Mr. Anthony Carter and family in the area with main intersection Sheppard Ave and Warden Ave, Scarborough, Ontario.

This Project Charter describes the purpose, scope, objectives, estimated cost/ effort/ duration, risk and constraints, assumptions, approach and organization.

The project will commence on July 1, 2013 and will complete no later than July 1, 2014.

The purpose is to complete on time all the stages: acquiring the land, getting all necessary permits and approvals, constructing the house, landscaping, exterior and internal decorating.

The scope is that within the budget of CAD $900,000 the property to include: foundation with basement, landscaping, driveway, two-story house with four bedrooms and an office, two-car garage, and deck/patio.

Project Overview

This project is being assumed to construct a new house for Mr. Anthony Carter. This construction will be a single-family house with four bedrooms, an office and a two-car garage, built on a two-acre lot located in the area with main intersection Sheppard Ave and Warden Ave, Scarborough, Ontario. The project will start on July 1, 2013 and will complete no later than July 1, 2014.

This home will be constructed using the newest building materials and codes and will involve a new technology in order to minimize the energy consumption. Construction will be managed by The Estate of Credit Ridge, the prime contractor who might subcontract the construction work.

Project Purpose

The purpose of this home project is to establish a new primary residence for Mr. Anthony Carter and his family. The project will carry out all phases from getting the land, getting approvals and permits for all essential documents, building the house, and finishing landscaping and internal designing.

The new house is planned for completion in July 2014, thus Mr Carter will be ready to furnish it and move in during the first weeks in July 2014.

Project Scope

This construction has a fixed price.

In order to complete this project, Contractor commitment estimate is CAD $900,000.

Upon completion, the new property will include:


Foundation (and basement) - poured concrete and concrete block

Driveway - concrete with brick

Main Home, 3 floor - 4800 square feet

Two-car Garage - 1500 square feet

Deck / Patio

Project Objectives

In order to finish this house project by July 1, 2014, progress milestone for this project is listed below:

Acquiring a land

Architectural sketches (exterior and interior) complete and approved.

Building permit

Completion of excavation

Timber frame

Arrange hydro, gas, water, etc. system.

Exterior complete

Driveway and landscape construction complete.

Interior and exterior for wiring system complete

Interior and exterior decorating complete

Certification of Occupation granted

Acceptance review and sign-off complete

Project Estimated Effort/ Cost/ Duration

Estimated Cost: CAD $ 850,000 - $900,000

Estimated Effort Hours

Start Date: July 1, 2013 Finish Date: July 1, 2014

The construction is implemented five days per week and 10 hours per day.

Estimated Duration (milestones)


Date Completed

Deliverable(s) Completed

Project Planning


Project Charter


Decide and buy land


Ownership of the land

Deliverable 2

Conduct of architectural drawings and ask for permit of building


Architectural drawings (exterior & interior)

Permit of building



Completed excavation



Timber Frame

Utilities system




Gas, etc.

Exterior Design


Home and garage

Windows & exterior doors

Construction of driveway and landscape

Roofing & Flashing

Wiring System


Interior and exterior wiring

Occupation Permit


Certification of Occupation granted



Interior and exterior decorating

Project Conclusion


Acceptance review

Key turnover complete

Project Assumptions

Within this project, it is assumed that:

Final planning permission will be approved by the owner within the timeframes required

All necessary suppliers, resources, materials and services will be available as required by the project.

The prices of raw materials will not increase more than 10% during the course of the project.

Weather conditions will be favourable for exterior constructions during the project.

Project Risks

Risk Area

Level (H/M/L)

Risk Plan

Alternative Solutions

1. Financial Risk



May run over budget of project

May not stable in future income

Plan for each sequence to effectively manage the cost

Reduce some amount of interior decorating

Loan from a bank

2. Technical Risk




Tin-roof may not set up well

Maybe sub-standard for constructing materials

Maybe not decorated well for interior designing

Have a plan B for another supplier of constructing materials

Get owner's approval for each done section.

3. Execution Risk






Leak/Non-Weather Proof

Hire security for overnight shift and weekend.

Temporarily cover the construction with a waterproof tent

4. Contractual Risk


May be delayed for approval of building permit

Use the network or relationship to reach the approval of building permit (but if really necessary)

Project Constraints

There are some identified constraints for Tony's house building project, including:

Scope Constraint: 85-90% of a house must be done before April 2014 and 100% of completion before sign-off date by July 1, 2014.

Time Constraint: completion:

Exterior must have protective completed

Roof must be done

Interior designing is completely done before turnover the key

Cost Constraint: only CAD $900,000 maximum budget

Resource Constraint: availability is based on the working schedule:

Monday - Friday: 8.30am - 5pm

Saturday: (if necessary) 10am - 4pm

Weather Constraints: exterior constructing depends on weather condition (snowy or rainy days)

Project Dependencies


Date Due

Deliverable Dependency

Permit of building approval


Late for starting to excavate

Exterior design


Interior design, landscaping, plan utilities, and foundation



Foundation poured, block construction and foundation set

Wiring system


Operation of electric services

Project Approach

Prime contract's responsibilities are as followed:

Keep track all project documents and schedule

Take a duty for all subcontract oversight, deliverables and management.

Agrees for the fixed-price contact and schedules.

Perform his/her responsibility of completing tasks with contractor's own employees, verifying all sub-contractor and own employees.

Hold meeting in order to solve problems as well as tracking the progress by weekly or bi-weekly.

"The penalty of 12% single quarter for any project employee without proof of proper trade license and credentials will be applied." (Project Charter Example, n.d)

Project Organization - Roles and responsibilities




Contact Information

Tony Carter

Project Sponsor


[email protected]

Nicoleta Dinovici

Project Director

General Contractor

[email protected]

Suri Dinh

Project Manager

Constructor Manager

[email protected]

Kevin Chan

Project Advisors


[email protected]

John Hollwan

Project Advisors

Civil & Structural Engineers

[email protected]

David Schwalle

Project Advisors

Plan Examiner & Filed Inspector

[email protected]


Project Team Members

Plumbers, electricians, painters, etc.

All workers are employed in the organization and assigned to work in this project

Project Approvals

The funding for the home project has been preapproved by the owner and placed in an special account. Contractor may withdraw quarterly payments of the same amount starting with the second quarter after the work started. The owner will withhold the payment for the first quarter until the work is complete and approved. Once the close of the project will be accepted, the owner will provide final payment to contractor, and contractor has to present invoices for the close of each quarter.