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Pickling Timber Management Company recognises its responsibility to carry out its procurement activities in an environmentally and socially responsible manner.
In accordance with our Environmental Policy and Corporate Procurement Strategy we strive to incorporate environmental and social considerations into our products and service selection process.
We recognize that it is our responsibility to encourage our suppliers and contractors to minimize negative environmental and social effects associated with the products and services they provide.
We also strive to ensure that local and smaller suppliers are not discriminated against in the procurement process and specifications.
What is Sustainable Procurement?
Sustainable procurement is the value for money sourcing of products and services taking into account environmental, social and ethical aspects over the whole product or service lifecycle. [i]
It is imperative to our industry's practice that considerations are made throughout every step of our business decisions when procuring the products and services required for our projects.
At Pickling Timber Management Company (PTMC) it is our aim to partner with and work alongside only those in the industry who is like minded in our aims and also recognizes their duty to the environment.
Our Principles at PTMC
PTMC have key aims to ensure business is done with a high degree of integrity and ethics.
We encourage all internal purchasers to review their consumption of goods and services in order to reduce usage where possible and develop business cases based on sustainable principles.
It is our aim to Procure by free and Open competition unless there are compelling reasons why this should not be the case.
PTMC adhere to the principles of non-discrimination, equal treatment, transparency, mutual recognition and proportionality and ensure that sustainability criteria are included in specifications to suppliers. We also see that sustainability criteria are used in the award of contracts.
As well as enhancing employee awareness of relevant environmental and social effects of purchases through appropriate training, we encourage our Clients to consider whole life costs when assessing product suitability and in the award of contracts.
PTMC, work with our existing and potential suppliers to investigate and introduce environmentally friendly processes and products. This is done without discriminating against local and smaller suppliers and ensuring that environmental credentials are considered in the selection process.
PTMC will work pro-actively with our Supply Chain to ensure that they also agree and can meet our requirements.
We will regularly obtain from our suppliers:
Information relating to their environmental practices.
Most up to date information regarding sources of raw material used in the manufacture of the wood products.
Information received will form part of purchasing decisions and will be available upon request to interested parties.
As a responsible business we believe that we have a duty to minimize our impact on society and the environment. As such we are committed to conduct our activities with our partners according to ethical, professional and legal standards.
We do not condone corruption, bribery or unfair competition.
Ethical & Environmentally Responsible Sourcing
At Pickling Timber Management Company (PTMC), we have a responsibility to the Environment, the Company's Customers, Suppliers and Staff.
To our Customers we will strive to exceed their expectations by continuing to deliver on time, safely, to specification, within budget and with due regard to the environment.
To our Suppliers we shall continue to strive to procure responsibly and to ensure they operate in a safe and environmentally responsible way, promote and develop responsible solutions and best practices.
To our Staff, we will continue to provide a safe and inspiring environment, enabling them to develop skills, and contribute to the growth of our business. The commitments to our people are in the areas of Health & Safety, Equality & Diversity and Learning & Development.
PTMC base its commercial activities on wood sourced from well managed forests. Wherever possible PTMC source wood from sustainable and 3rd party certified forests accredited under either the FSC or PEFC Schemes.
PTMC minimize the effects of transportation by sourcing materials locally and are supporters of the British Forestry.
It is a company procedure to measure all energy used by the company and seek to reduce this on a year on year basis. We strive towards the attainment of Zero carbon impact from our activities by 2016.
It is our responsibility towards future generations to work to reduce our impact on climate change. We will strive to continuously improve our energy efficiency, reduce our CO2 emissions and work towards low carbon solutions with our stakeholders.
Best Value Possible
Wherever possible PTMC will evaluate all costing on a long term basis, this will clearly assess the value for money & Whole Life Costing results.
The elements that will be recorded for these reports are:
Purchasing, Transportation & Commissioning Costs
Management costs, including Staff and training fees
Operational Costs, maintenance, labor etc
The results from these reports are presented to PTMC's Stakeholders annually to aid with our projections and plans for the future.
Partnering with our Supply Chain, Customers and Stakeholders will reduce costs. PTMC aim to build upon solid business partnerships and enjoy the benefits that come when you partner, such as increased productivity, more reliable delivery services, more accurately designed company environmental policy, efficient programmed time and paperwork trails and overall cost savings.
Partnering brings shared Risk, Reward and Investment (RRI) and is the best practice to benefit the Environmental objectives that PTMC aim to achieve.
Management of Quality
PTMC have appointed director responsibility for the implementation of this policy and will ensure all relevant environmental issues are adhered to.
All members of the Supply Chain will have to complete and be successful in their submission of a Competency Questionnaire before commencing any contract, partnering or otherwise.
Evidence of procedures in place by companies on the Supply Chain will need to be provided and strict adherence to the Environmental Policies in place by PTMC will need to be followed.
"Stakeholder management is critical to the success of every project in every organization I have ever worked with. By engaging the right people in the right way in your project, you can make a big difference to its success... and to your career." [ii]
PTMC aim to communicate with their Stakeholders at the earliest stage possible, we recognize that regular communication with Stakeholders is a huge benefit.
Stakeholders have the power to support a project or block it, keeping all parties up to speed from an early stage means that all are aware of the details and can make clear and concise decisions in relation to said projects.
The first step PTMC follows is the Identification of the stakeholder; this could be your Boss, Shareholders, Trade Associations, The Press, etc.
The Second step is to prioritize the stakeholders; this is done in the order of Power. i.e. High Power:- Interested People, those who you must make the most effort to satisfy., Low Power: Less Interested People, those who must be monitored but do not require an in depth amount of detail.
The third and key stage is to Understand your Stakeholder; What interest do they have in the outcome of your project?, do they have money invested in the Project? Do they stand to benefit depending on it's outcome?
PTMC have a team dedicated to the communication between ourselves and Stakeholders, all parties are kept up to speed via a variety of communication channels and a 3monthly report meeting is held at out Head Office.
What Risks are involved?
Attached is an Example of PTMC's Risk Assessment & Mitigation Plan [iii] , an Assessment was completed before this Policy was put together.
This Assessment was completed to assess social, environmental and sustainability issues and make sure they are understood and managed in all key procurement decisions.
The answers to these questions are then linked to a series of minimum requirements that should be adhered to whilst completing the Procurement Process, reducing the impact and improving sustainability on the project.
PTMC aim to make all party's aware of the risks and the outcome of the assessments. In an effort to increase the awareness, of the effects on sustainability and the environment, of all parties involved in the project. [iv]
William R.R Blackburn in his book; The Sustainability Handbook: "The Complete Management Guide to Achieving social, economic and environmental responsibility States that "Corporations must examine how their operations may be effected by Climate Change, corporate governance and population shifts.
Many must consider dwindling supplies of raw materials. By properly managing sustainability issues, firms can reduce the risks of their productivity". [v]