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What is a policy?
The OSH policy is the first logical step in OSH management system , is the best starting point for workplace starting their safety and healthy duties. In fact policy should be indicated following a complete analysis of an organization`s present situation with regard to occupational safety and health. Also OSH policy is a report of management's commitment and intent in regard to OHS. So, the OSH develops to date should be considered to establish how acceptable the organization is performing.
The best produced with the assistance of the safety and health committee is a policy. It assists management to explain the main issues, plan suitably, decide and assign resources and duties and integrate OSH into the normal routine of the workplace.
The OSH Act 1994 put a responsibility on every employer to provide a written statement of his general policy with value to the safety and health at work of his personnel and the organization and arrangements for the time being in force for implementing that policy, and to bring the statement to the notice of all of his personnel.
The main phrases are `written statement', `general policy', `organization', `arrangements', and `bring to the notice of all personnel. These indicate the key format of a safety and health policy statement.
Allocation and Assigning of Line Management duties:
This part of the policy document should describe the organization for safety and health duties. This will be mostly about "who is to do what".
Basically it should:
Spell out the list of safety and health duties of all levels of management i.e. from top management down to supervisors and safety and health personnel.
Explain worker`s role in the implementation of the policy. Each personnel have a duty not to hazard themselves or others by their actions or errors, and to co-operate in all measures prepared for his safety and health.
Spell out the structure and purpose of safety and health committees and other safety and health organizations.
Where there are job descriptions, safety and health objectives should be included in them. Evaluation of individual`s safety and health performance against set objectives should also be contained in annual personal assessments and job progress. Apply the OSH Act responsibilities as the foundation of the allocation of responsibilities.
The managing director/senior executive must accept overall responsibility for all matters, including those regarding health, safety and welfare. The senior person responsible for OSH policy should also be identified.
Who is responsible for OSH?
The main duty for OSH lies with the person who is finally responsible for the employees, for instance a CEO. Although all the personnel have responsibility in the OSH system, top managers have more authority in this section, in other word; the level of authority delegated must equal the amount of duty given for having efficient safety system.
Top Management Responsibility:
Top management duties include as follow:
Making sure that the OSH policy is implemented in their own workplace.
Monitor workplace to keep safe conditions.
Making sure that worker, contractors and visitors know about safety procedures.
Deciding which safety plans is to receive most important consideration.
Checking the outcome of organization`s OSH plans.
Making sure about obedience with law and standards.
Supporting the formulation of suitable regulations, procedures and ways for workplace.
Ongoing and efficient distribution of OSH data and increase health and safety knowledge in the workplace.
Providing, adequate training, information, instruction and supervision to ensure that work is conducted safety.
Taking immediate and appropriate steps to investigate and rectify any risks to safety and health arising, from the work activity.
Bringing to the quick attention of senior management any safety and health issue that requires their attention.
Making sure that all `near-misses' and accidents are correctly recorded and reported and an investigation is carried out for determining fundamental reasons.
Duties of Line manager and Supervisor:
Line manager and supervisor duties include the following:
Overall supervision of employees to make sure about the health and safety of employees, the public and the customer.
Identify hazard and evaluation and control of risks.
performance of specific safety program
On-the-job preparation and guidance
Try to motivate workers comply with safe work act , involving detailed instruction when assigning orders
Accident or incident investigation, proper reporting consistent with lawful needs
Make sure about correct use of, suitable workers protective clothing and equipment
Suggestion of reports and recommendation for hazard control, workstation procedures to more senior management, when these subjects are outside their scope of power
Where they have this authority, decision making about job design, workplace layout employment.
Responsibilities of human resources department:
The responsibility of human resources department is one of the advisory, services, strategic function, it`s not a line management job. Normally the health and safety function is control by this department, where it is frequently one of the ââ‚¬Å“extra dutiesââ‚¬Â added to that job.
Human resources workers take part in a workstation health and safety team. It is also suitable for this department to know about the function of OSH staff and of training accessible in this region. The department maybe needs to organize training for staff.
Responsibilities of a health and safety manager/officer:
Advice the workers to be taken in the interests of the safety and health of the persons employed in the workplace;
Study any accident, incident, near-miss accident, hazard incidence, which has happened in the work place;
Check the place of work to decide whether any machinery, equipment, appliances, process cause injury to any person working in the workplace;
Help the OSH committee in any inspection of the workplace for the aim of monitoring the efficiency and efficacy of any events taken in compliance with the Act or any policy made under the Act;
Gather, analyze and keep statistics on any accident, hazard occurrence, occupational disease which have happened at the of work place;
Reviews, checks and updates health and safety guidebook, rules, events.
Health and Safety Assistance
Knowledgeable persons have been selected to help safety and health group in meeting them safety and health responsibility. These people have enough knowledge and information to make sure that, statutory requirements are met and that the safety policy is being stick to.
Names, job titles and functions of these people are listed below:
The company will keep appropriate numbers of first aid personnel to manage minor accidents and emergencies at the workstation. These personnel will have sufficient preparation and experience in accordance with legal needs.
Emergency procedures are designed to give warning about to happen danger and to let personnel to go to a safe place. The manager of each department is responsible for making sure that all workers and visitors within the area are informed of, and are fully familiar with, emergency procedures.
Fire marshals will be selected for each area to help with an evacuation. They will be given sufficient training and preparation to ensure efficacy.
Health surveillance of individuals is supplied where essential under legal requirements or where this would be of advantage to keeping safety and health.
Information and Communication:
Appropriate and significant information relating to safety and health at the workplace is distributed to staff and non-employees.
Safety committee meetings will be held frequently, during which time matters arising in relation with safety and health will be discussed.
ARRANGEMENTS (SYSTEM, PLAN AND PROCEDURE)
A procedure is a logical chain of steps relating to a detailed workplace activity. It set up what action is needed, who is needed to perform and when the action is to take place.
In the safety and health policy the organization has confirmed its aim to prepare for safe and healthy workstation conditions. The strategies and procedures outline in better detail the way in which this is to be accomplished. The general (systems) procedures would include the following:
Risk evaluation and control
Accident, incident investigation
Emergency awareness and evacuation
Procedures for visitors and contractors
Safe and health systems of work
There are three most important steps for designing of any place of work OSH procedure:
Identification of the risks.
Evaluation of the hazards
A control strategy to remove or decrease the hazards.
Quality standards in management:
There is rising knowing that a developed approach to quality is an necessary feature of a good organization, it`s not an optional extra. The importance is on `managing quality in' rather than `inspecting defects out'.
Success in quality management needs the growth of helpful organizational cultures. Organizations which are successful in the OSH management go to great lengths to increase a positive safety culture on the same foundation.