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Construction planning is a fundamental and challenging activity in the management and execution of construction projects. It involves the choice of technology, the definition of work tasks, the estimation of the required resources, the duration for individual tasks, and the identification of any interactions among the different tasks. Project planning involves detailed consideration of all the activities needed to complete the project, realistic estimates of how long each activity will take, and relationships between activities. A significant number of projects exceed their original budgets, run late or fail to meet their objectives. Various studies suggest that the overall success rate is not more than 40%, whereas for Information Technology projects the rate of success is even lower. Approximately 50% of construction projects and 63% of all information systems overrun their budget by between 40% and 200%. (World Bank, 1996) stated that 900 surveyed projects the cost overrun was 40% over the contract sum and an average time overrun of 60% over the contract period was evident (Brown et al., 2001)
The findings from the study of facilities management in construction planning show us the role of facilities management in early stages of this process and it provides information for all levels. However, several factors indicate that we are able to improve the situation of construction planning process using facilities management core competencies. The requirements from the public sector and partly private investors regarding lifecycle planning, the changes in the old fashioned building process towards more integrated solutions, coordination information and communication solutions, different elements that we were analyze in Planning and coordination factors had indicated the role in facilities management in pre-production and production stages.
Facilities management in the planning process develops team integrations during the pre-design phase which outlines each team memberâ€™s role and responsibilities. It sets protocols for communication and reviews, it specifies procedures for documenting commissioning activities and resolving issues, and sets the initial schedule for commissioning activities during the design phase of the project. Facilities manager provider attends selected design team meetings and formally reviews and comments on the design at various stages of development.
Facilities management makes possible for all project participants to share information of each stage of the planning process. In the planning stage, the design team develops the buildingâ€™s design, including documents, plans, and specifications, that meets ownerâ€™s expectations for the building.(Duffy, 2000), recently referred to the RIBA Strategic Study which identifies the particular skills of the architectural profession and reinforced the primacy of design contribution. He described the close relationship of values between architects and facilities managers, especially the concern for users. Whilst, (Keith, 1993) summarized that the role of facilities management in design responsibilities should include:
The result of the paper showed that Facilities management in construction planning involves managing and directing comprehensive programs from the design to demolition of the building but in different procedure, organizes and direct resources, and evaluate effectiveness through inspections, and budget controls. Whilst Facilities Management in planning process should, be a central element in business continuity planning, perhaps taking the leading responsibility in the planning preparation. The survey result showed that facility management in planning process identifies all threats that could possibly cause harm and eliminate those does not affect the process and workplace.
Secondly, according the responses provided by the respondents the results shows that there is a general consciousness of the importance of the role facilities management in the Malaysian construction industry, but in different way, despite the very rapidly changing management environment.
The findings also show (figure 1.2) that there are numerous significant associated factors with the role of facilities management and its usage the industry. While the most of respondents are familiar, they use consultant office and commercial facilities. In practice, most of organizations are outsourcing facilities management non core business activities.
Lastly, the results showed that Facilities management in construction planning reorganizing the organizational administration process by improving management, design, planning, and logistics are applied to all kinds of products, services and information. An important part has been organizational development focusing on projects participants. Facilities management seeks to realize the objectives of organizations by coordinating the workplace with the people and work of the organization.