The Small Village School In Business Project Computer Science Essay

Published:

This essay has been submitted by a student. This is not an example of the work written by our professional essay writers.

As we are the student of International Advanced Diploma in Computer Studies (IADCS), I have to do the Assignment of the Small Village School in Managing Business Project subject. The Small School task have two part, they are Teacher and Student. The Small School is located in Village and the pupil age is in 5 to 11 years and received government funding specifically to buy a network of 8 desktop computers with Internet connection, two interactive whiteboards for classroom use, a networked laser printer and an "off-the-shelf" database for school administration.

At the School it is envisaged students will:

Access the Internet for research purposes, and for learning materials.

Prepare written assignment and prints them out.

Teaching staff will:

Keep records of student attendance at class and marks for the tests, exams, and assignments.

Access the Internet for teaching materials that can be used on the interactive whiteboards.

I was making that project install and working 6-months. The senior management of the school is heavily reliant on me, as no-one else has the relevant project management and ICT skills. And must guide the school staff through the project and show heat will have to be done to make it a success.

Task (1)

I was make the feasibility study investigating and evaluating the technical, operational and economics factors involved. Include a cost/benefit analysis and risk management.

In Teacher and staff:

Keeping Records of student's Information and attendance at classes.

Keeping the marks of the tests, exams and assignments.

Accessing the teaching materials that can be used on the interactive whiteboard.

In Student:

Access the internet for searching and learning materials.

Prepare the written assignments and printing.

In Teacher and staff task are as follows:

Keeping Records of student's Information and attendance at classes.

This is the important task for staff and teacher because the small school is change computerizing system, when all of the tasks are making with computer. The school system is stored all of the student information in the database and stored the attendance of the classes. Then, searching that Information when it is need for school.

Keeping the marks of the tests, exams and assignments.

This task is one of the important parts of the school system that is records the tests of the monthly, weekly exams and assignment results that is stored in database.

Accessing the teaching materials that can be used on the interactive whiteboard.

The teacher and staff can used internet and search the teaching materials and presentation on interactive whiteboard.

In Student:

Access the internet for searching and learning materials.

The student can use internet and can search the learning materials in online but it have a limitation in chatting and online searching (e.g. online dating site). And the entire student has accounted to log in and that system is control the students using internet.

Prepare the written assignments and printing.

The students can prepare assignment and print out that assignment when using Network Laser Printer.

Operational Investigating

The School is changing computerizing system that is need computer, printer, modem or wireless access case, and interactive whiteboards.

First, the school staff used to record student information using the program and stored in database.

And teachers are used the program for records the attendance of the classes and the marks of the tests, exams and assignments.

Then, the teachers was used Internet and computer program for searching, downloading, uploading the teaching materials and exercises. That is needed the Internet connection lines and some of the software. And that can be choose the best connection lines for school they are ADSL, WiMax, WI-Fi and Broadband connection. But the best connection for school is ADSL and Wimax.

The students can access Internet for searching learning materials, exercises and assignments. That is used some of the software for students Log in to Internet. The School can be used Windows Server Os and give the student their username and password or can be used the Internet café system.

And then students are preparing for written assignment and can be print out the assignment paper with using the Network Laser Printer and can printed. That needs Laser printer, inks and paper.

Technical Investigating

Hardware requirements for small school system

Monitor (800x600 pixel) 8

CPU (at least 733 MHz PIIII) 8

System Unit 8

DVD/CD RW (48x/28x/48x) 8

Keyboard 8

Mouse 8

UPS (for PC) 8

Laser Printer 2

Scanner 1

Copier 1

Modem 1

Telephone (for Internet Lines) 1

Desks and Chairs (PC used) 8

Interactive Whiteboard 3

Software requirements for small school system

OS

Microsoft Windows server 2003

Microsoft Windows XP professional

Software

Microsoft Word 2007

Microsoft Excel 2007

Microsoft Power Point 2007

Microsoft Access 2007

Microsoft Outlook 2007

Microsoft Visio 2007

Adobe Photoshop CS

Adobe Reader

Antivirus Software

Typing software's

Café Zee software

Microsoft Visual studio 2005

Microsoft Access 2003

Browser

Mozilla Fire Fox

Flocks

The School used Microsoft Windows server 2003 for controlling all of the PC and Microsoft Windows XP for other client PC. But the Café Zee software is can use for client PC.

The ADSL connection line is good for school because that have security and connections is faster than wireless. ADSL connection work one phone line and it can be use internet when phone is calling. And fees are cheaper than WiMax. So, ADSL connection is used in school Internet lines.

For preparing that not only hardware and software are required and but also needed to think about location, equipment and environments.

To locate the school office which includes Windows, Room Light, and School office area and the location of PC stand.

Installing air condition for protecting high temperature of the Office area.

Install Internet lines to Communicate via the world.

Located sufficient space for Laser printer, Scanner, UPS and copier.

Located where necessary uninterruptible Power Supply unit and isolators should be used.

Economics Factors

The Small School is changing the computerized system is can get many benefits

The students Information is can store and searching easily

The marks of the tests, exams and assignment are can store, search and print easily.

When Internet is available that is easily to search the teaching materials.

The entire students have the log in account and the school server can watch and can check the history of the using of the Internet for students.

The Network Laser Printer is available when the student can print assignments easily for the network.

Improve productivity

Better communication between departments (staffs)

Reduce human errors

Have efficiency

Better relations and services.

Improve management information system.

Annual or monthly report can be produced in a regular basic.

Disadvantages

Computerized cost is expensive for shop area

Internet service cost is need for computerized system so, internet fees is needed

Staff and lecture is may not easily known with the system

That the system is needed to maintain annually.

The electrical power is higher than manual system running time.

Risk Assessment

When the computer computerizing system is running some of the risk can cause at some of the time:

The Implementation Software is not testing completely.

That risk was cause in your program then you can contact the developing company.

The database is full or the location of the database is wrong.

When some one was deleted of the database that can cause the database are not store or cannot be open the database. Staff was store database in secure path and backup copy is made every day. And not permit all of the people to using that program.

Some of the Virus can destroy some the computer hardware or software.

If staff not uses the antivirus the hardware or software risk can be cause. So the licensing antivirus was needed to use.

Electrical power is not having in the school.

The Generator was buying in the school because the electrical power is off or destroys from the electrical office.

The costs of the Hardware and software are as follow:

No

Description

Unit Price

Quantity

Total Price

1

P4 casing (Normal Light) w/478 &775 socket

33,000

8

264,000

2

Keyboard(PS/2)

4,600

8

36,800

3

Mouse

4,700

8

37,600

4

15"SVGA digital control color monitor(Philips)

140,000

8

1120,000

5

Processor : CPU : Intel Pentium Dual core 2.0GHz (1MB /800/775)

83,000

8

664,000

6

256 MBDDR RAM (PC 400MHz)

20,500

8

164,000

7

80 GB HDD(7200rpm)

54,000

8

432,000

8

Ups 600 VA (Power tree) Classic

52,000

8

416,000

9

GIGA 85648-FX 775p 4 MB (With Sound

80,000

8

640,000

10

Printer Epson C-58 Color Printer

125,000

1

125,000

11

Samsung Copier and Scanner

148,000

1

148,000

12

Computer Stand

70,000

1

70,000

13

Chair for users

20,000

1

20,000

Total Cost 3899800

Software Cost

No

Description

Price

1

Software Development Cost

750,000

2

Training Cost

50,000

3

Installation Fees

70,000

Total Cost

890,000

Task (2)

In Task (2) I was using the technique of network analysis construct an activity diagram showing the main activities to be undertaken in the project. And Choose suitable project process model e.g. Waterfall model, to show the key stages of the project, and provide a written explanation of what will happen within each key stage. Show what activities is dependence and what activities may run in parallel. In particular, include staff training within your plan.

Activity

Task

Duration

Dependencies

A

Problem Definition

2

-

B

Feasibility Study

3

-

C

Requirement Specification

2

-

D

System Design

5

C

E

Testing

8

A

F

Implementation

4

B

G

Maintenance

2

E

H

Review

2

F,G

Diagram

Explaining

Problem Definition

In the problem definition stage we are focused on whole school needs and draw business plan. Then determines the Information systems and Information technology needed for small school. After that we look up the input and output needs.

Feasibility Study

We were investigating the first stage of the project and check that incompatible with exiting system. And calculate the cost, time, and resources.

Requirement Specification

In this stage we were converting the output of the some analysis stage to specification reflects for the new system is required to do. And check the function of the system is required to perform and used model to describe the requirements.

System Design

In this stage we Design the Logical and Physical Design and Drawing the Interface Design and process for updated data and enquiry processes.

Testing

We are testing the system phase by phase and test network designing structure and LAN. And test Internet connection and the some of the system.

Implementation

Then, we install the new hardware and testing the new Hardware ant training the user and staff. After that, Install software and transfer old date from the manual system and entry to new data. And then, testing the whole system.

Maintenance

In this stage is alteration of the system or program after it has been deployed.

It has three types Corrective, Perfective, Adaptive. The reason for maintenance is the programs have bugs, changing in rules and regulation, hardware changes and user request.

Review

This is the final stage of the waterfall life cycle and it was reviews all of the stages and the views of the system.

Task (3)

We Need the Supplier service for the system. So we make the check list for the supplier. The checklist includes the best supplier service.

We check the many suppliers.

Supplier Checklist

1

Best Value

2

Capacity &Capability

3

Community

4

Customer Care

5

Environment

6

E-Procurement

7

Equality

8

Insurance

9

Invoice Payments

10

Management Information

11

Quality Assurance

12

Recyclability

13

Transport

14

Workforce

Best Value

Can they propose any innovative approaches to service provision or product provision?

Can they show value for money taking into report the "whole life costs" of their product or service, from manufacture to disposal?

Are they faithful to helping the Council find ways to drive down costs?

Capacity & Capability

Can they demonstrate financial stability?

Do they have the necessary knowledge, technical expertise and resources?

Can they show performance results next to standards and expectations?

Community

What value can they bring to the community of Warwickshire e.g. do you work with the voluntary sector, provide local community services, promote community well being?

Do they provide limited employment and contribute to the local economy?

Customer Care

Do they have evidence of a customer care policy that is monitored and reviewed?

Do they allow customers to sample your products or service?

Do they allow customer visits / inspections to your premises?

Environment

Does the Company contain an environmental policy?

Are products designed to make sure their safe distribution, use and disposal?

Can unsafe substances generated in use be reduced or eliminated?

E-Procurement

Can they submit their quotes and tenders electronically?

Can purchase orders be accepted using electronic methods?

Are they catalogues of products / services / prices available on-line?

Equality

Does they Company have an equal opportunities policy?

Insurance

Do they have and maintain Public liability insurance?

Do they have and maintain Employer's liability insurance?

Do they have and maintain Product liability insurance?

Invoice Payments

Are they able to ensure that all invoices contain an order reference number?

Can they receive electronic remittances?

Management Information

Can they give regular management information on performance against the contract?

Can they give analysis on how they can mutually improve performance & efficiency?

Quality Assurance

Is the Company accredited for the quality assurance system used?

Does the Company have a complaints procedure?

Recyclability

Can packaging be eliminated or reduced and will you take back packaging or waste?

Can product specification be modified to enable greater use of recycled materials or components?

Transport

Do they have a green travel / environmental transport & logistics policy?

Can transport be reduced or greater use is made of energy-efficient transport?

Workforce

Does the Company have documented training policy?

Does the Company have an approved training system?

Hardware requirements for small school system

Monitor (800x600 pixel) 8

CPU (at least 733 MHz PIIII) 8

System Unit 8

DVD/CD RW (48x/28x/48x) 8

Keyboard 8

Mouse 8

UPS (for PC) 8

Laser Printer 2

Scanner 1

Copier 1

Modem 1

Telephone (for Internet Lines) 1

Desks and Chairs (PC used) 8

Interactive Whiteboard 3

Software requirements for small school system

OS

Microsoft Windows server 2003

Microsoft Windows XP professional

Software

Microsoft Word 2007

Microsoft Excel 2007

Microsoft Power Point 2007

Microsoft Access 2007

Microsoft Outlook 2007

Microsoft Visio 2007

Adobe Photoshop CS

Adobe Reader

Antivirus Software

Typing software's

Café Zee software

Microsoft Visual studio 2005

Microsoft Access 2003

Browser

Mozilla Fire Fox

Flocks

Task (4)

Principal

Require Specification

Strategic Study ,Business Study, Requirement Specification

Needing Requirement specification for the system.

Teacher

Task Assignment

Requirement Analysis, Requirement Specification

Making System Analysis of the system and teacher needed

Student

Task Assignment

Requirement Specification

Making System Analysis of the system and student needed

Fund Provider

Report

Strategic Study , Business Study , Requirement Specification

To meeting the system cost and specification.

Management person

Report

Strategic Study , Business Study , Requirement Specification

To Report the parts of the system

Project Manager

Report

Requirement Analysis, Requirement Specification ,Logical system specification

To Report the project stage by stage and make meeting

System Analyst

System Design

Logical Design, Physical Design

To make a discussion for the system design and making system design

Programmer

Coding Module

Implementation, Testing

To make the coding and implementation and testing

Database Administrator

Database Design

Implementation

To make effective database and correct database for the system

Network Engineer

Require specification for Networking

Networking first stage

To make the Local Area Network and Internet

Network Designer

Network Architecture Design

Network Designing Stage

To draw network structure and designing

Supplier

Stock Report

Buying System specification

For Buying computer and network equipments

Team member

Task Assignment

Meeting

To meeting for improving the system and project.

In Task 4 I was make the table for stake holders in the project and the stake holder is important in this project. Then how will communicate with them with reports, task assignments, specifications etc. After that, what point in the project you will meet at when? And then, why you will meet with for what reviews, purpose, needs, analysis etc.

Writing Services

Essay Writing
Service

Find out how the very best essay writing service can help you accomplish more and achieve higher marks today.

Assignment Writing Service

From complicated assignments to tricky tasks, our experts can tackle virtually any question thrown at them.

Dissertation Writing Service

A dissertation (also known as a thesis or research project) is probably the most important piece of work for any student! From full dissertations to individual chapters, we’re on hand to support you.

Coursework Writing Service

Our expert qualified writers can help you get your coursework right first time, every time.

Dissertation Proposal Service

The first step to completing a dissertation is to create a proposal that talks about what you wish to do. Our experts can design suitable methodologies - perfect to help you get started with a dissertation.

Report Writing
Service

Reports for any audience. Perfectly structured, professionally written, and tailored to suit your exact requirements.

Essay Skeleton Answer Service

If you’re just looking for some help to get started on an essay, our outline service provides you with a perfect essay plan.

Marking & Proofreading Service

Not sure if your work is hitting the mark? Struggling to get feedback from your lecturer? Our premium marking service was created just for you - get the feedback you deserve now.

Exam Revision
Service

Exams can be one of the most stressful experiences you’ll ever have! Revision is key, and we’re here to help. With custom created revision notes and exam answers, you’ll never feel underprepared again.