Master Data And Organizational Data Computer Science Essay

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Retailers often have to distribute merchandise centrally among a large number of recipients for example, stores. One example would be fashion merchandise or promotional items in chain store companies. Merchandise can be delivered directly from the vendor to the recipient, from a distribution center to a recipient, or from the vendor to a distribution center and then to the recipient.

The merchandise distribution functions of the SAP R/3 system enable you to carry out the distribution process efficiently from the planning stage right through to shipping the merchandise. The distribution process is divided into planning and execution. You can use an allocation table (push method) or the collective purchase order (pull method) to plan merchandise distribution and to then trigger and execute distribution in the distribution center.

The merchandise distribution functionality offers a high degree of flexibility because, regardless of the type of planning (that is, allocation table or collective purchase order), merchandise can either be placed into stock or passed through the DC using the cross-docking or flow-through method. Cross-docking and flow-through enable you to process merchandise quickly and cost-effectively in just a few steps.

All merchandise distribution processing methods assume that the distribution area in the distribution center is empty and that it will be empty again once the distribution process has been carried out, that is, after the goods received have been completely distributed to all recipients. In the case of cross-docking, the merchandise is prepacked for all recipients by the vendor before it is delivered and then simply reloaded. With the flow-through method, the total requirement of a distribution cycle is delivered and picked in the distribution zone for recipient quantities. Two different procedures are used for this. With article-driven flow-through, the total quantity of an article has to be distributed to all recipients before the next article can be processed, whereas in the case of recipient-driven flow-through, all the articles have to be combined for a recipient before the next recipient can be processed.

Prerequisites

Master Data and Organizational Data

Site master created for company code and purchasing organization (mandatory)

Vendor master created for the company code and purchasing organization (mandatory)

Article master listed to the requested site (optional)

Info records with pricing information (optional)

Preliminary Steps

Procurement documents (purchase orders or contracts) already exist (optional)

Issue documents (store orders) already exist (optional)

Merchandise Distribution: Pull

Transaction Flowchart

Stock transport orders (STO) are created for the stores either manually or automatically via MRP (PR01 Procurement of Replenishable Merchandise). In the distribution center, these articles are not carried in stock and must be procured from the vendor as and when the requirement arises. The store STO's are collated to one PO and sent to the vendors.

Upon goods receipt in the DC, a distribution adjustment is done for articles were not completely received. Using the adjusted distribution quantity, an outbound delivery document is created per store, reversed picked and issued to the respective stores.

Create STO

ME21N

Create Collective PO

WF10

Release

ME28

Goods Receipt at Distribution Center

MIGO

Adjust Distribution via Distribution Monitor

WF30

Create Outbound Delivery Order

(Automatic)

Goods Receipt via SAP Retail Store

Picking and Goods Issuance

VL02N

Stock Overview

RWBE or Retail Store

(Optional)

Change / Display STO

ME22N / ME23N

(Optional)

Process Steps

ME21N - Create Stock Transport Order

Use

A stock transport order is for requesting or instructing a plant to transport material from one plant to another (that is, to effect a long distance physical stock transfer) within the same corporate enterprise.

The stock transport order allows delivery costs incurred as a result of the stock transfer to be charged to the material transported.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Purchasing  Purchase Order  Purchase Order  Create

Transaction code

ME21N

Related transaction

ME22N (Change PO), ME23N (Display PO)

On the Create Purchase Order screen, make the following entries, and choose Enter:

Field name

User action and values

Document Type

UD

Vendor

<User Data>

Expand the Header section of the PO and select the Org. Data tab. Enter the following:

Field name

User action and values

Purch. Org.

<User Data>

Purch. Group

<User Data>

Company Code

<User Data>

Expand the Item Overview section and enter the following:

Field name

User action and values

Article Number

<User Data>

PO Quantity

<User Data>

Delivery Date

<User Data>

Site

<User Data>

Storage Location

<User Data>

Press Enter to confirm your entries.

Press Save and note of the PO number generated at the bottom left corner of the screen that reads Standard PO created under the number xxxxxxxxxx.

ME22N - Change Purchase Order (Optional)

Use

A stock transport order needs to be amended.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Purchasing  Purchase Order  Purchase Order

Transaction code

ME22N

Related transaction

ME21N (Create PO), ME23N (Display PO)

On the Standard PO 45xxxxxxxxx Created by xxxx screen, select the Other Purchase Order icon and on the Select Document sub-screen make the following entries:

Field name

User action and values

Pur. Order

<User Data>

Press Other Document to continue.

Change the field entry that needs to be changed (example below is change in PO quantity):

Field name

User action and values

PO Quantity for item 10

<User Data>

Save the PO.

ME23N - Display Purchase Order (Optional)

Use

A stock transport order needs to be displayed.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Purchasing  Purchase Order  Purchase Order

Transaction code

ME23N

Related transaction

ME21N (Create PO), ME22N (Change PO)

On the Standard PO 45xxxxxxxxx Created by xxxx screen, select the Other Purchase Order icon and on the Select Document sub-screen make the following entries:

Field name

User action and values

Pur. Order

<User Data>

Press Other Document to continue.

Navigate within the PO and press F3 to go back to the SAP menu.

Note: you can toggle from Display and change mode by pressing the Display/Change icon or F7

WF10 - Create Collective Purchase Order

Use

A purchase order is to be placed by a distribution center after adding up the quantities of existing warehouse orders/sales orders (pull method)

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Merchandise Logistics  Merchandise Distribution  Collective Purchase Order

Transaction code

WF10

Related transaction

ME21N (Create PO), ME23N (Display PO)

On the Create Collective Purchase Order: Selection and Control Parameters make the following entries.

Field name

User action and values

Distribution Center

<User Data>

Purchasing Organization

<User Data>

Procurement Period - Date

<User Data>

Schedule-line Interval

<User Data>

On the Create Collective Purchase Order: Selection and Control Parameters screen, select the Seasonal Procurement tab

Field name

User action and values

Scheduling and Grouping

Set the radio button to Classic

Press Execute

On the Worklist screen you could see the list of articles for which a collective PO can be created with their respective quantities and vendor. Optionally you can double click an article to jump to the Collective Purchase Order screen to see the STO being covered by this line item. Press F3 to return to the previous screen.

Press the Worklist push button to generate the collective PO. Note of the purchase order numbers created.

Press F3 twice to go back to the SAP Main Menu

ME28 - Release Purchase Order

Use

A purchase order needs to be approved before it is sent to the vendor.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Purchasing  Purchase Order  Purchase Order

Transaction code

ME28

Related transaction

ME29N

On the Release (Approve) Purchasing Documents screen, make the following entries, and Press Execute:

Field name

User action and values

Release Code

<User Data>

Set Release

Checked

Release Prerequisite Fulfilled

Checked

Scope of List

ALV

Document Number

<User Data>

On the Release Purchasing Document with Release Code xx screen, you can click the Release possible icon under the Release Column for the documents you wish to release. Press F3 twice to return to the initial SAP menu screen.

ME9F - Message Output (Optional)

Use

A purchase order needs to be printed.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Purchasing  Purchase Order  Purchase Order  Messages

Transaction code

ME9F

Related transaction

On the Message Output screen, make the following entries, and Press Execute:

Field name

User action and values

Document Number

<User Data>

On the succeeding screen, is a list of all possible outputs for the Purchasing Document. Select the document you wish to output and press Output Message icon to trigger the output. Alternatively you can display (print preview), view the message details or generate a trial printout by pressing on the appropriate push buttons.

Press F3 twice to return to the SAP menu screen.

MIGO - Goods Receipt Processing

Use

After releasing the PO, you post the goods receipt to your stock.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Merchandise Logistics  Logistics Execution  Goods receipt for Purchase Order, Order, Other Transactions

Transaction code

MIGO

Related transaction

MB01

On the Goods Receipt Inbound Delivery screen, make the following entries:

Field name

User action and values

Action can be carried out in the MIGO transaction

A01 Goods Receipt

Reference document for MIGO transaction

R01 Purchase Order

Delivery

<User Data>

Delivery Note

<User Data>

Choose Enter to confirm your entries.

Set the Item OK indicator and enter the actual quantity being received.

Choose Check.

Choose Post to post the goods receipt.

Goods receipt successes with the message Material document xxxxxxxxxx posted.

Choose Back to return to the SAP Easy Access screen.

WF30 - Manual Distribution Adjustment

Use

Elocity is configured to give the user an option to adjust the distribution proposed by the system in cases when the GR quantity is less than the PO quantity via Merchandise Distribution: Monitor.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Merchandise Logistics  Merchandise Distribution  Distribution

Transaction code

WF30

Related transaction

On the Merchandise Distribution: Monitor screen, make the following entries then press Execute:

Field name

User action and values

Distribution Center

<User Data>

Purchase Order Number

<User Data>

On the next screen (Merchandise Distribution: Monitor) set the check box beside the PO number then press the Adjust Distribution push button.

On the Adjust Distribution screen you can optionally change the distribution quantity under the FT qty column. Press Save to confirm your entries.

Information message Distribution adjusted. Follow-on documents created with settings appear at the bottom left part of the screen. Press F3 to return to the previous screen.

Note: At this point an outbound delivery order is created automatically for the adjusted articles.

Double click the STO and note Outbound Delivery Order number under the Purchase Order History tab of the Item Detail Sub-screen.

VL02N - Change Outbound Delivery

Use

Actual picked quantity are entered on the outbound delivery and then issued out to the stores.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Merchandise Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Change

Transaction code

VL02N

On the Change Outbound Delivery screen, make the following entries then press Enter:

Field name

User action and values

Outbound Delivery

<User Data>

On the Replenishment Dlv. xxxxxxxx Change: Overview screen, select the Picking tab.

On the Picked Qty column on the All Items Sub-screen, enter the actual quantity picked. If the actual quantity picked is not the same as the Deliv. Qty, you have to change the Deliv. Qty to be equal to the Picked Qty

Press the Post Goods Issue push button and message Replenishment Dlv. xxxxxxxx has been saved appears at the bottom left portion of the screen.

SAP Retail Store: Goods Receipt

Use

Goods receipt at store for articles coming from the DC will move the items from being in transit to the unrestricted use stock. In this particular process the goods receipt is posted using the SAP Retail Store.

Procedure

Logon to SAP Retail Store

On the SAP Retail Store main menu click Goods Receipt

On the Goods Receipt initial screen, make the following entries then click the Edit item push button:

Field name

User action and values

Reference Document ID

<User Data>

Reference Doc.

<User Data>

On the following screen, enter the actual quantity received for each article then click Post.

Note of the material document generated then press Menu to go back to SAP Retail Store main menu.

SAP Retail Store: Stock Overview

Use

To verify that the goods receipt was really posted we will check if the inventory of the article received was incremented accordingly.

Procedure

Logon to SAP Retail Store

On the SAP Retail Store main menu click Stock Overview

On the Stock Overview screen, make the following entries then click the Execute:

Field name

User action and values

Article Number

<User Data>

Site

<User Data>

On the following screen you can see the stock status for the particular article for the particular site. Optionally you can double click the site code to view the inventory at the storage location level or double click the quantity for a particular site to see inventory for the different stock statuses.

Press Back to return to the SAP Retail Store main menu.

Merchandise Distribution: Push

Transaction Flowchart

In a particular push scenario, the central buyer already has a planned quantity that he/she must distribute to the various sites. A site group is created to define to sites included. An allocation table is created with allocation table type Z001. Z001 is set in the configuration to generate PO for the DC and STO for the stores. It can also make use of allocation strategy 0006 (retract sales data from BW and use it an allocation quota) and to send out notifications to the store and to allow the latter to confirm the quantity allocated to them.

Using SAP Retail Store, stores are to confirm the quantities allocated to them. Finally, the necessary follow-on documents are generated, that is creating a PO for the DC and STO for the stores.

Stock Overview

RWBE or Retail Store

(Optional)

Create Site Group

WB50

Picking and Goods Issuance

VL02N

Create Outbound Delivery Order

(Automatic)

Adjust Distribution via Distribution Monitor

WF30

Goods Receipt via SAP Retail Store

Assign Sites to Site Group

WB56

Create Allocation Table

WA01

Retail Store

Confirm Allocated Quantity

Generate follow-on Documents

WA08

Goods Receipt at Distribution Center

MIGO

Release Vendor PO

ME28

Process Steps

WB50 - Create Site Group

Use

A site group is a classification system that group sites together. Site groups can be assigned in the allocation table thereby assigning all the sites in the site group to the allocation table.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Master Data  Site Data  Grouping  Allocation Table

Transaction code

WB50

Related transaction

WB51 (Change Site Group), WB52 (Display Site Group)

On the Class Type Sub-screen select 030 Site Grouping and press Enter:

On the Create Class: screen enter the Class name (please enter a unique Site group name then press Enter

Still on the Create Class screen, make the following entries then press Save:

Field name

User action and values

Description

Any description

WB56 - Maintain Sites in Class (Assign Sites to Site Group)

Use

To group different sites together

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Master Data  Site Data  Grouping  Allocation Table  Maintain Assignment

Transaction code

WB56

Related transaction

On the Class Type Sub-screen select 030 Site Grouping and press Enter:

On the Assign Object/Classes to Class screen enter the Class name earlier created then click the Only new assignments button.

On the Set Object Type Sub-screen set the radio button to Site and press Enter

List down the sites under column CustomerNoSite then press Enter to confirm your entries. Press Save to save the entries.

WA01 - Create Allocation Table

Use

An allocation table is a tool used by the head office to plan, monitor and control the distribution of merchandise among sites.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Purchasing  Allocation  Allocation Table

Transaction code

WA01

Related transaction

WA02 (Allocation table Change), WA03 Allocation table Display)

On the Create Allocation Table: Initial Screen, make the following entries and press Enter

Field name

User action and values

Allocation Table Type

Z001

Purchasing Organization

<User Data>

Purchasing Group

<User Data>

On the Create Allocation Table: Item Overview screen make the following entries and press Enter

User action and values

Allocation Table

<User Data>

Site Delivery Date

<User Data>

DC Delivery Date

<User Data>

Article

<User Data>

Planned Quantity

<User Data>

Site Group

(Site group created earlier)

Allocation Strategy

<User Data>

Item Category

<User Data>

If you are using allocation strategy '0006', on the Allocation Strategy Quotas from SAP BW sub-screen, make the following entries then press Execute

Field name

User action and values

Method

Z001

Selection Date

<User Data>

On the next screen, click the Fast Item Change icon.

On the Create Allocation Table: Fast Change item Data (For Selected Items) sub-screen, make the following entries then press Execute.

Field name

User action and values

Notif. Category

CA

Request date

Current date + 7

Press the Save icon to save the allocation table and note of the allocation table number generated.

SAP Retail Store: Confirm Allocated Quantity

Use

Store allocations with notification category CA must be confirmed using the allocation functionality of the SAP Retail Store.

Procedure

Logon to SAP Retail Store

On the SAP Retail Store main menu click Allocation Table.

On the Allocation Table Initial Screen, make the following entries then click the Display item push button:

Field name

User action and values

Delivery Date from

<User Data>

On the following screen, the allocation tables relevant to the site are listed on left side of the screen. Select a particular allocation table number to view the details where you can see the planned quantity and delivery date..

Key in the Requested quantity then click Reply push button to confirm the allocated quantity. A message pops up stating Requested quantities for alloc tbl xxxxxxxxxx successfully posted.

Select Menu icon to return to the main menu.

WA08 - Follow-on Document Generation Allocation Table

Use

From an allocation table follow-on documents such as PO and STO can be generated depending on the Item category used.

Procedure

Access the activity using one of the following navigation options:

SAP Menu

Logistics  Retailing  Purchasing  Allocation  Allocation Table

Transaction code

WA08

Related transaction

On the Follow-on Document Generation Allocation Tables screen and in the Doc. Cats sub-screen, make the following entries

Field name

User action and values

Vendor Purchase Orders

Set the check box

Under the Doc.Cats sub -screen

Warehouse Orders

Set the check box

Under the Doc.Cats sub -screen

Delivery Date

Set the check box

Under the Generate separate PO for each sub-screen of the Vendor Purchase Order Tab

Distribution Center

Set the check box

Under the Generate separate PO for each sub-screen of the Vendor Purchase Order Tab

Site

Set the check box

Under the Generate separate PO for each sub-screen of the Vendor Purchase Order Tab

Processing Method in DC

Set the check box

Under the Generate separate PO for each sub-screen of the Vendor Purchase Order Tab

Delivery Date

Set the check box

Under the Generate separate PO for each sub-screen of the Warehouse Order Tab

Site

Set the check box

Under the Generate separate PO for each sub-screen of the Warehouse Order Tab

Processing Method in DC

Set the check box

Under the Generate separate PO for each sub-screen of the Warehouse Order Tab

On the Follow-on Document Generation Allocation Tables screen and in the General Criteria tab:

Field name

User action and values

Latest Generation Date

Current date to Current date + 60 days

On the Follow-on Document Generation Allocation Tables screen and in the Vendor Purchase Order tab:

Field name

User action and values

Delivery Date

Set the check box

Under the Generate separate PO for each sub-screen of the Vendor Purchase Order Tab

Distribution Center

Set the check box

Under the Generate separate PO for each sub-screen of the Vendor Purchase Order Tab

Site

Set the check box

Under the Generate separate PO for each sub-screen of the Vendor Purchase Order Tab

Processing Method in DC

Set the check box

Under the Generate separate PO for each sub-screen of the Vendor Purchase Order Tab

On the Follow-on Document Generation Allocation Tables screen and in the Warehouse Order tab:

Field name

User action and values

Delivery Date

Set the check box

Under the Generate separate PO for each sub-screen of the Warehouse Order Tab

Site

Set the check box

Under the Generate separate PO for each sub-screen of the Warehouse Order Tab

Processing Method in DC

Set the check box

Under the Generate separate PO for each sub-screen of the Warehouse Order Tab

Press Execute:

On the Allocation Table Generation Follow-on Documents screen set the check box for the line items you wish to generate the follow-on for then click the Generate Documents icon. Note of the PO and STO numbers generated under the Vendor PO and Wrhs order columns respectively.

Press F3 twice to return to the SAP Main Menu.

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