Installing A Network Printer Computer Science Essay

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Printer is an output hardware device to print a hard copy of text and graphic documents. It has become a necessary requirement for all the home users or businesses because it allows user to save their works in the format of paper but not electronically. They can be keep permanently and exist physically such as paper and transparency film.

Printer can be grouped into impact and non-impact. Impact printers work by striking pin against an ink ribbon and in turn to hit the paper to form an output. They are cheaper than non-impact printers and can withstand dusty environment. But then, their outcome is lack of letter quality and very noisy. Some of the examples for impact printers are dot matrix printer and line printer.

Non-impact printers are expensive because they use spray ink, heat, pressure or laser to create images instead of using mechanical forces. They are quiet but cannot be used for printing multipart forms. For example, ink jet printer , thermal printer and laser printer.

Installing and Configuring Printer

Printer is always shipped with an installation disc and a cable to plug in to computer. It is necessary to install appropriate driver so that our computer could recognize the printer we plugged in. The following steps of process that needs to be done to install a printer:

Installing a network printer

Click the Start menu on your desktop then select Printers and Faxes. In case if you could not find the option in the Start menu, click the Control Panel option and choose the Printers and Faxes option in your control panel window.

A window of the printer device that the computer detected will appear in your desktop. Click once on the printer you want to install and you will see the task menu appeared on your left of the window. Click on Add a printer to proceed to installation wizard.

Click Next to install the network printer.

Click the Network option and then click Find a Printer in the Directory. After that, just wait for the compilation of all the printers available on the network.

Choose the printer to install from the lists and click OK.

The drive is then installed automatically from the wizard. If the driver is not installed automatically, you might need to choose the software of the printer which is given by the manufacturer.

Now you are done.

Installing a local printer

Click the Start menu on your desktop then select Printers and Faxes. In case if you could not find the option in the Start menu, click the Control Panel option and choose the Printers and Faxes option in your control panel window.

Click Add a Printer on the task menu on the left of window then click Next to install the local printer.

Click the Local option and uncheck the Automatically detect and install option and click Next to proceed to the next step.

Click Create a new port and change the option to Standard TCP/IP Port then click Next.

Then, a new wizard appeared. Find out the IP address of the printer in the label of the network printer. Click Next. Enter information about the network card if necessary and click Next again.

Wait for the wizard to scan the network for the IP address and create new port with proper host name and IP Address and then click Finish.

Now you can select the printer that you have plugged in. Click once on the printer you want to install and you will see the task menu appeared on your left of the window. Click on Add a printer to proceed to installation wizard.

Choose the printer brand and model and wait for the wizard to install the driver for your printer or insert installation disc to install automatically and click Finish.

Now you are done.

Setup Problem

Symptom 1 - The Power Light is not lit

Reason 1 : The power supply is not pushed into the printer.

Solution : Disconnect and reconnect the power supply to and from the printer.

Reason 2 : The printer is not connected to a working electrical outlet.

Solution : Connect the printer to a working electrical outlet.

Reason 3 : The power button is not pressed.

Solution : Press the power button to turn on.

Symptom 2 - Software will not be installed

Reason 1 : The installation disc is not detected while inserted.

Solution : Close all software applications and remove the disc from the CD-ROM. Restart the computer then insert the disc again to proceed.

Reason 2 : Operating system not compatible.

Solution : Format computer and install a compatible operating system for your printer.

Symptom 3 - Printer will not print test and alignment page

Reason 1 : Printer is not powered off.

Solution : Turn on the printer.

Reason 2 : Error message appeared.

Solution : Will talk about it in the next topic.

Reason 3 : Printer is connected through other device.

Solution : Disconnect and connect directly to the computer.

Reason 4 : The transparent tape from the bottom of each print cartridge is removed.

Solution : Remove the print cartridges. Check the transparent tape and reinsert them.

Reason 5 : Print cartridges are not installed properly.

Solution : Make sure that the black cartridge is in the left carrier and the colour cartridge is in the right carrier.

Symptom 4 - Printer ejects a blank paper after going to print.

Reason 1 : The transparent tape from the bottom of each print cartridge is removed.

Solution : Remove the print cartridges. Check the transparent tape and reinsert them.

Reason 2 : Cartridge has clogged nozzles.

Solution : Clean the print cartridge nozzles and print another page again.

Print Problem

Symptom 1 - Poor text and graphic quality

This symptom includes blank page, incorrect colour, missing or unexpected character, faded or dark print, skewed lines, smudges, streaks, white lines in printing and etc.

Reason 1 : Incorrect colour setting.

Solution : Try to configure a different colour setting in program.

Reason 2 : Ink is not completely dry on the print media when you remove it from

exit tray.

Solution : Wait for a minute after printing to allow the ink to dry.

Reason 3 : Paper is wrinkled.

Solution : Use a new fine piece of paper.

Reason 4 : Printer setting is not for the correct paper type and size.

Solution : Customized the printer setting according to your printing size and paper before printing.

Reason 5 : Cartridge ink is run out of ink.

Solution : Replace a new cartridge.

Reason 6 : The paper brand is not compatible.

Solution : Try another paper brand of paper because each brand accepts ink differently with colour variations.

Symptom 2 - Poor quality at the edges of page

Reason 1 : The printing exceed the minimum print margins for the printer.

Solution : Check the minimum setting for your printer in the guide book, and adjust your printing setting.

Symptom 3 - Printer does not print or respond

Reason 1 : Printer is not installed properly.

Solution : Uninstall and reinstall the printer.

Reason 2 : Printer is paused or held.

Solution : Resume the printer.

Reason 3 : Printer is not set as default printer.

Solution : Set your printer as default printer.

Symptom 4 - Slow printing speed

Reason 1 : Too many application program is running which may cause low efficiency of printing.

Solution : Close all programs which is not in used.

Reason 2 : Photo printing or best quality selected.

Solution : Photo printing and best quality printing is always slower. Set your setting to quick print or normal print if you want a faster speed.

Reason 3 : Computer does not meet the minimum requirement for the printer.

Solution : Buy another computer that meets the requirement.

Symptom 5 - Page prints with different font

Reason 1 : The font is not a true type font.

Solution : Use a TrueType font if you don't want to change to default font that set by the printer.

Jams and Feeds Problem

Symptom 1 - Paper Jams

Reason 1 : Paper support is jammed.

Solution : Turn off the printer if it is not eject the paper automatically. Turn on the printer and the paper should be ejected from the printer.

Reason 2 : The printer does not eject the jammed paper.

Solution : Turn off the printer and pull the paper slowly from the printer. Turn the printer on.

Symptom 2 - Paper feeds incorrectly

Reason 1 : Incorrect paper size if used.

Solution : Check the recommended paper size for your printer through the guide book.

Reason 2 :Print more than one page at a time.

Solution : Try to load smaller amount of paper into the paper.

Reason 3 : The paper is wrinkled.

Solution : Use a new fine piece of paper.

Symptom 3 - Printer does not feed special media

R Reason 1 : Incorrect paper size if used.

Solution : Check the recommended paper size for your printer through the guide book.

Reason 2 :Print more than one page at a time.

Solution : Try to load smaller amount of paper into the paper.

Reason 3 : Printer is paused or held.

Solution : Resume the printer.

Error Message and Blinking Light Problem

Error Message 1 - Ink low

Reason : Print cartridge is running out of ink. This message appeared then the cartridge left 25%, 15% and 5% of ink.

Solution : Replace the cartridge with a new cartridge.

Error Message 2 - Paper jam

Reason : Paper is jammed in the printer.

Solution : Turn off the printer if it is not eject the paper automatically. Turn on the printer and the paper should be ejected from the printer. If the printer does not eject the jammed paper, turn off the printer and pull the paper slowly from the printer. Turn the printer on.

Error Message 3 - Paper out or blinking paper feed light

Reason : The printer is run out of paper.

Solution : Load more paper into the printer and press OK to continue.

Error Message 4 - Power light blink twice

Reason : Print cartridge just installed.

Solution : Restart the printer.

Print Cartridges Problem

Symptom 1 - Incorrect print cartridge level

Reason 1 : Printing documents or photo with large amount of graphical images.

Solution : Minimum the graphic images in your document or choose Quick Print option to reduce the usage of ink.

Reason 2 : Printing a large file

Solution : Check the amount of ink left while the printing is finished.

Symptom 2 - Print cartridge level go down very quickly

Reason 1 : Printing documents or photo with large amount of graphical images.

Solution : Minimum the graphic images in your document or choose Quick Print option to reduce the usage of ink.

Symptom 3 - Cartridge is running low of ink

Reason 1 : Error message of ink low appeared.

Solution : Replace the cartridge with a new cartridge.

Network Problem

Symptom 1 - Printer could not be configured

Reason 1 : Printer is in a network that cannot be accessed remotely.

Solution : Reconfigure the network connection to place the printer on another network.

Reason 2 : Printer is disconnected from the power source.

Solution : Connect the printer to the power source.

Reason 3 : Printer server light is off.

Solution : Make sure your network is configured properly.

Symptom 2 - Could not print via network printer

Reason 1 : Printer is not connected to a working network connection.

Solution : Contact your network administrator or make sure that the printer is connected properly.

Reason 2 : Printer is disconnected from the power source.

Solution : Connect the printer to the power source.

Reason 3 : Printer server light is off.

Solution : Make sure your network is configured properly.

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