Information System In Auro University Computer Science Essay

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Each report module varies according to the different stakeholders use; For example leave application, this facility is available to students and employees in their respective logins. Where parent should have the privilege to apply on behalf of their wards and employees can apply leave in their login. So the modules vary even though they are following same scenario to apply leave.

User friendly interface creation is important. MIS Program should include graphs, comparison, and charts, so that users can understand the product easily. There must be a provision to import and export -download and upload reports, which saves time.

A particular example could be in Vydehi Institute of Medical Sciences and Research Centre with the implementation of Attendance Online software which has MIS facility. The software implemented was so user friendly where exact reports can be downloaded and printed according to the user's needs. The college claims that their workflow has changed and the attendance percentage of students has been surged up.

The use of MIS in college management software should be effective so that the clients will get satisfied from which productive results can be derived.

Attendance Online is a college management software, helps the colleges to have a control over their various functions in college management in a timely effective and productive way. He likes to present various methodologies and applications about the software, which enlightens awareness about the college management system.

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MANAGEMENT INFORMATION SYSTEM IN AURO UNIVERSITY

The Auro university is an educational institute. They offers so many courses such as: School of management & Enterpreneurship, School of Hospitability, School of Information Technology, School of law. The university has mainly two types of system which both are : SLM for feculty and Nemesis for students; these both are running together. The faculty use their SLM and update the attendance, marks, results etc. and all those thing shown in the students MIS which is Nemesis. The Auro University use this both sysem and they keep all the records in excel sheet.

ADMISSION DEPARTMENT

Admission Information Flow

Telephone

Walk In For Counseling

Open House

Follow Up

Final No

Forms Collected

Forms Submission

GDPI

Fees Follow Up

Payment

Conformation

For each and every University the main source of income is Student fees. A student fee is very much important to manage day-to-day expenses in university. So for fees it is necessary to have student in university, for that they have to do proper admission process and to have tight follow-ups of the inquiry for converting that inquiry into student. So here Auro University is using above Admission process which is very much easy and proper that there is very less chance of mistake.

The main aim of admission office is that student should collect admission form. They have very good flow that they can easily convinced student to collect forms, because in this process they have three stage where they have opportunity to convinced walk-ins to collect admission forms.

Stage 1: process start when phone calls come from students who wish to joint Auro University. When phone calls come Admission office collect data like who is the person on phone, contact no, which course they are interested to do and address of that person. They also invite them for personal counseling.

Stage 2: In this stage they collect all information from walk-ins, they give personal counseling to the student who wish to take admission and if they got convinced then they purchase form for admission. If they don’t convinces then admission office call them at the time of open house (it is event where some student, parents and faculty come to gathered and faculty member give introduction about Auro University) there also some of the inquiry converted to customers and try to convinced them to buy admission form. And the remaining participant can be regularly follow up by the admission office.

Stage 3: After collecting forms, now its time for form submission. They have record of people who has collected the forms, so from that if some one is miss to submit form them, they call them to submit the forms to admission office. This thing that some one is missing to submit form is get through the record mentation by them, this is possible only when there is perfect record is maintain.

Stage 4: Admission office select students from the application they get from them. Then selected student call for the group discussion and personal interview. After GDPI they select student who score highest and call them for further procedure. They maintain all this data in particular format, which make them understand easily and help to do work faster.

Stage 5: After selection from GDPI they ask for the fees from student. They inform student that they are selected and now they are allo wed to have admission in Auro University. For starting academic they have to pay fees on some decided time so for that they have system, if some one misses to pay fees, which they make it out from that data. They call them to remind for fees. This activity continuously carried till all student pay fees.

Stage 6: Auro University has set some certain criteria for giving scholarship. So if any student is eligible to get, then they inform finance department to deduct scholarship from their amount. This scholarship continue till student finish his academic, this will be store in there system so each and every time they don’t have to ask for that. This all thing is possible due system present in their MIS.

Stage 7: Student will get conform when they pay fees. Data from follow-up list will remove after student gets conformed. If student will not get conformed then the name of that particular student will continuously shown in follow-up list.

This way whole process of admission will get closed. Tight follow-up is possible only and only if they have perfect data. They also get some information from that data like they can get help to forecast demand of university, they can make out from that which source of marketing; student are getting more attract. Admission office plays an major role in generating funds.

PURCHASE DEPARTMENT

Purchase Flow

Indent

Purchase Order

Purchase

Material Invert

(Gate Pass)

Stores

Utilization

All purchase in Auro University is done as above mention flow. In Auro, there are different departments and every department have their own basic requirement for day to day activity or for long period, so for that they have to purchase some product. To purchase any thing in Auro they have to follow above process. Each and every purchase in Auro is done from finance office.

Step 1: For every purchase they have to prepare Indent. Indent is a document in which they mention the product detail and the quantity, which they want for consumption. This is the written paper from which purchaser get idea that what actually they want. They also mention the location where they want and approx price of that product. They also require signature of the person who is ordering the product , then the approver where there are two people one is manager of that particular department and of accountant.

Step 2: After receiving Indent, Purchase Order is generated. In that document there is a vendor name and address from where they want to purchase the product. For different vendor there is different purchase order which is generated and then that purchase order is send to different vendor. In that purchase order there is description and quantity of the product. Signature of supervisor, accountant and manager of that department is done and it is also mention that which department is ordering the material. This purchase order is sent to the vendor and vendor send this product according to that purchase order.

Step 3: After making purchase order, they send that purchase order to mentioned vendor and final purchasing will be done. Vendor send product according to the mentioned description of the product. Final purchasing is done in this step.

Step 4: In this part of process, order material will be received from vendor. Before receiving the material gate pass will be made in which they check that material, whether the material is according to our order or not? If yes the material will be allowed to come in and if not then material will be returned to vendor.

Step 5: After approving gate pass material will go to the store where they maintain the stock of the material. They release material according to their consumption. They have to maintain day-to-day inventory from which they get the information that which thing is now having no stock or having less stock.

Step 6: Now purchased material will be utilized in this part. The department who is using the material have to give record that where they are going to use that material and if they have balance then they have to return it to store.

Auro University is using above purchase process from that they get information of store and inventory. They manage their purchase by this particular flow from which they can easily manage the requirement of different department. There are many positive aspect of using this flow, first is that there is less chance of having mistake in ordering material, there is less dispute between vendor and organization, there is less chance that material get over in store, every department will get perfect mention material according to their requirement due to which maximum outcome of employees will be generated.

FINANCE DEPARTMENT

Finance department in Auro University is playing major role in decisions making in university. For making proper decision proper information is required, so here in Auro University they maintain the information management system by different format of different department and different way of process. There is no proper MIS present in finance department but they use tally software for maintaining the record and information. They use different forms of format to have record of data, by the help of data they enter that data in tally software and get proper information from that.

Finance Department of Auro University mainly look after the revenue generation, expenses, maintaining of day to day usage of resources, budget and purchase of material in university.

Source Of Income: the main source of income in Auro University is Fees of the students. They get the fees on the bases on number of student take admission and course they prefer in Auro. There are different fees for different courses. So the main income of Auro University is Fees of students and secondary is sales of prospectus, hostel fees, management development programmers, transportation, campus store, t-café, spoons and misc income.

Expenses: the main expenses of Auro University are Salary of faculty and staff, Electricity bill, Water, and Gas. They use proper format for maintaining record of electricity consumption on day-to-day bases, they write opening meter and ending meter. They made salary of staff and faculty on the bases of the data maintain on register. This way they maintain their record and data from where they get proper information when they require.

Budget: Budget plays major role in Auro University, because they do their whole expenses on the bases of budget decided. Budget is made on yearly basis as per financial year. They divide budget into monthly bases then they use accordingly. They compare expenses with budget every months and do review meeting every month and they have to justified the result in front of members of committee and do changes accordingly. Budget in Auro University is made by Mr. Nayan Banker and Mr. Rakeshbhai and reviewed and passed by Mr. H.P Rama, Chancellor Auro University, Mr. Kamlesh Mishrs, Vice Chancellor and Mr. Suresh Mathur.

Daily Report: they maintain some of the inventory on daily bases, they also record data of electricity, water and gas on daily report format. They maintain the record of all this on their register. Then after they match their record with the bill of vendors.

Conclusion

After preparing the entire project it was found that information system place an important role in any organization. Without proper information system, no organization can oprate its functions smoothly.

In Auro University, It was found that the different departments are interlinked through a strong information system. This has helped Auro University to manage the information in systematic way.

In Auro University I studied the Admission department, Purchase Department and Finance Department.

In Admission Department Auro University is using Admission process which is very much easy and proper that there is very less chance of mistake. The main aim of admission office is that student should collect admission form. They have very good flow that they can easily convinced student to collect forms, because in this process they have three stage where they have opportunity to convinced walk-ins to collect admission forms.

In Purchase Department In Auro University, there are different departments and every department have their own basic requirement for day to day activity or for long period, so for that they have to purchase some product. To purchase any thing in Auro they have to follow above process. Each and every purchase in Auro is done from finance office.

In finance department Finance department in Auro University is playing major role in decisions making in university. For making proper decision proper information is required, so here in Auro University they maintain the information management system by different format of different department and different way of process. There is no proper MIS present in finance department but they use tally software for maintaining the record and information. They use different forms of format to have record of data, by the help of data they enter that data in tally software and get proper information from that.

Finance Department of Auro University mainly look after the revenue generation, expenses, maintaining of day to day usage of resources, budget and purchase of material in university.

Annexure

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