Computer System Proposal For Ibat Dental Computer Science Essay

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This proposal is requested for ibat dental to have a complete well working computer system to deal with customer . making work to be more efficient and easy. Ibat dental want to replace the present manual system to be automated system to avoid too much paper work . Because of growing working load .also we need to have a full system running covering of keeping patient record , scheduling patient, billing patient, and billing insurance company etc.

IBAT Dental Current Environment:

IBAT dental which employs five dentists , five dental technicians, four hygienists, and six office(secretarial /admin)staff worker. Offers full lines of dental services. IBAT dental has a customer base of 5500 patients. This is a fresh new start environment

Computer needs :

dentists and hygienists 5 laptops

office staff 3 desktops

reception 1 desktop

free point 1 laptop

Total 6 laptops and 4 desktops

Laptop :

I choose dell laptop vostro 1720 business package . This products come with operation system windows 7 and office2007 software. Also one year collect and return service and 3 years warranty.

Products introduction:

Processor

IntelCoreâ„¢2T6670(2.2GHz,800MHz,2MB)

Operating system

English Genuine Windows® 7 Professional (32 BIT)

Security software

Norton Internet Securityâ„¢ 2009 - 15 Month Protection - English

LCD

17.0 inch WXGA+ CCFL Anti-Glare Display

Integrated web camera

Integrated 1.3 Mega Pixel Camera

Memory

3072MB 800 MHz Dual Channel DDR2 SDRAM (1x2048+1x1024)

Hard drive

320GB (7,200rpm) Serial ATA Hard Drive with Free Fall Sensor

Colour choice

Obsidian Black

Graphics card

Integrated GMA X4500 HD Graphics

Power supply

90W AC Adaptor - 3 wire

Primary battery

Primary 6-cell 56 WHr Lithium Ion battery

Optical drive

8X DVD+/-RW Drive including software for WIN7

Support services

3Yr Basic Warranty - Next Business Day On Site Service

bluetooth

Dell Wireless 355 Bluetooth 2.0 Module for Win7/Vista

Wireless connectivity

Dell Wireless 1397 Mini Card (802.11 b/g) European

Dell system media kit

V1720 Resource DVD (Diagnostic & Drivers)

cable

1 Meter Power Cord (3 Wire) - UK

keyboard

Internal Keyboard - English (QWERTY)

labels

Wireless Label - Core 2 Duo (Dell Wireless Cards)

Prices ( Ex VAT) euro

Description

Per item

Total

Vostro 1720 Ã-6

€ 666.15

€ 3996.9

Desktop :

I choose dell vostro 220 business package . this products comes with operation system windows 7 and office software. Also one year collect and return service.3 years warranty.

Products introduction:

Monitor

Display : 18.5in E1910H UK/Irish Black Widescreen Value (1366X768) TCO03

Memory

2048MB 800MHz Dual Channel DDR2 SDRAM [2x1024)

Hard drive

320GB (7200rpm) Serial ATA Hard Drive with 16MB DataBurstâ„¢ cache

Graphics card

Integrated Intel® Graphic Media Accelerator X4500

Optical drive

16X DVD+/-RW Drive For Win7

keyboard

UK/Irish (QWERTY) Dell Standard Quietkey USB Keyboard Black

mouse

Dell 2 Button USB Optical Mouse

Support service

3Yr Basic Warranty - Next Business Day On Site Service

Sound software

Integrated 5.1 Channel Audio HD

Standard warranty

1 Year Collect and Return

Dell system media kit

Resource DVD - (Diagnostics & Drivers)

Price exclude VAT :

Description

Per item

Total

Vostro 220Ã-4

€ 529

€ 2116

Switches:

A switch is pretty much a better version of a hub. The main difference is that when computer sends data, it does not broadcast it to all the ports on the switch (like it would on a hub). The switch allows the computer to send the data directly to the PC/Server that it is trying to reach. This reduces traffic in your network and connect all the hard ware and net work with server altogether . by searching dell website the switch I recommend is hybrid star tech 16 ports switch .

Products introduction:

This hybrid KVM switch lets you control 16 USB or PS/2 computers using only one PS/2 keyboard, mouse, and monitor .A versatile KVM solution, the switch is compatible with PC, Mac and Sun Servers and Systems and offers hot-pluggable operation, allowing you to add or remove computers without having to shut down the KVM switch Providing scalable KVM control, the USB PS/2 switch delivers control of up to 136 computers/servers by cascading 16 additional KVM switches. Plus, the switch can be rackmounted into 1U of cabinet space and features rear panel cable connections, eliminating mess and tangle while saving valuable workspace.

Price (exVAT) :

Description

Per item

Total

Smart tech 16 ports switch

€ 336.15

€336.15

Server :

Having reviewed the specifications of the main server from dell website and also comparing the ibat dental needs. This server would be recommended as follow. The server I recommended is dell power edge T 300

Products introduction:

Base

Dual Core Intel® Xeon® E3113, 3.0GHz, 6MB Cache, 1333MHz FSB

memory

6GB Memory, DDR2, 667MHz (6x1GB Single Ranked DIMMs)

keyboard

UK/Irish (QWERTY) Dell Standard Quietkey USB Keyboard Black

monitor

Dell 17-inch E170S UK/Irish Value Flat Panel - Black (TCO99)

mouse

Dell 2 Button USB Optical Mouse

Network cards

Intel® PRO 1000PT Dual Port Server Adapter, Gigabit NIC, Cu, x4 PCIe

Optical devices

16X DVD-ROM Drive with SATA Cable

cables

3 Metre CAT 5 Network Cable

Base warranty

1Yr Basic Warranty - Next Business Day

Support services

3Yr Basic Warranty - Next Business Day

Raid connectivity

C1- Onboard SATA, 1-4 non hot-plug Hard Drives connected to Onboard SATA Controller - No RAID

System management

OpenManage Software loaded and DVD Kit

Powercord

UK/Irish - 220V Spare Power Cord

Hard drive

250GB, SATA, 3.5-inch, 7.2K RPM Hard Drive (Cabled)

Factory installed OS

Windows Server®2003, Standard x64, Incl 5 CALs, 2008 Media, English

Price (ex VAT):

Description

Per item

Total

Server dell power edge T 300

€ 1681

€ 1681

Printer ,scanner and fax machine:

As we know ibat dental dealing lots of patient record ,and printing lots of information as well . as the requirement I search lots of printer .laser printer would be best choice for small business like ibat dental . Laser printer quality gives your business documents the professional edge so why limit the effect to black and white? With these top color laser printers you'll be able to produce sharp, colorful brochures, diagrams, stationery, and invoices in house . by searching hp website I chose the hp color laser printer and scanner clj 4700. also this products come with one year warranty/

Products in troduction:

Print resolution : up to 600x600 dpi

Print at up to 30 ppm colour up to 30 ppm black

Recommended monthly page volume: 2500 to 10000

Up to 6 tray , up to 2600 sheet input capacity

HP PCL 6 , PCL 5c , Hp Ps level 3emulation

Scanner facilities

Standard connectivity: IEEE 1284-C compliant bi-directional parallel port, 1 USB 2.0 port, 2 open EIO slots, 1 auxiliary port, 1 accessory port

Duplex print options :manual (drive support provided )

Paper handling standard /input: 100-sheet multipurpose tray ,500 sheet tray.

Standard memory: 160 MB.

Operating system : Microsoft windows m windows server. windows 7 etc.

Price (ex VAT):

Description

Per items

Total

Hp color printer and scanner clj 4700

€ 1100

€1100

Fax :

I recommended separate the fax machine with printer . because of lots paper work go through the printer . If we use printer scanner and fax machine by one machine . That would make work too complicated easily make mistake mix the documents. So I suggest but fax machine separate . having searching hp website comparing with the other brand fax machine the hp j 3600 Get full fax functionality and the convenience of a built-in phone, plus easy and reliable colour printing, copying and scanning. Fax at speeds of up to three seconds per page. Enjoy low cost printing with optional high-capacity ink cartridges1

Products introduction:

Do it all from one compact and easy to use device fax phone copy and scan.

Four-in-one printer, fax, scanner, copier, built-in telephone handset, print/copy at up to 20 ppm black, 14 ppm colour, 20-sheet Automatic Document Feeder, 33.6 Kbps modem, 200-page fax memory, 100-number speed dial memory, scan-to-email, 1200 dpi, 48-bit colour scanning, optional high-capacity ink cartridges, 2-line text display, fold-up tray

Enjoy productive fax features including speeds of up to three second per page.

Make sure you're as productive as possible with advanced fax features including a 200-page memory2 to prevent missed documents and up to 100 speed-dial numbers. Enjoy fast performance too - send and receive faxes at up to 3 seconds a page.

Get long -lasting documents with laser quality text and rich ,vivid colours:

Print documents, faxes and copies with laser-quality text and vivid colour graphics and photos. Get long-lasting, fade-resistant results - even on incoming faxes - with HP ink and paper. Print what you see with HP Smart Web Printing3.

Price (ex VAT)

Description

Per item

Total

Hp fax machine j3600

€ 123

€ 123

Email operation:

I suggest ibat dental would host a website , this would be good for patients know more about ibat dental . frequently asking question and leave message on line , also if we host a website that also offer email facility . by researching www.letshost.ie would be good choice to host a website . I check the www.ibatdental.ie by domain checker . this is available . so we can host a website as www.ibatdental.ie. I suggest choose Complete shared web hosting package which provides the complete control, flexibility, and reliability that is needed to create a successful online presence. Whether you are just starting out or are switching to accomodate growth or increased reliability, using LetsHost for your web hosting and email requirements makes it easy to market your products and services online With competitive pricing, outstanding performance and Expert 24 x 7 Technical Support, you can be sure that LetsHost will provide you with a solid foundation for your internet presence online.

Products introduction :

Highlights :

Massive 100,000MB monthly data transfer limit

25 add-on domains

4 full daily backups using CDP

Email features

Unlimited email accounts

Unlimited email forwards

Catch all email address

Auto responder

Webmail access

Web based email setup and admin

Mailing list server

Spam and virus protection

Web site access and control:

Easy to use control panel

24/7 FTP access ,Unlimited FTP user

Web -based file manager

Password protect directories and IP deny

Unlimited sub-domains

Custom error pages

Database :

My SQL databases

Php my admin

Web statistics :

Webbalizer and aw states web statistics

Bandwidth reort

Access, error and referral logs, raw log files

Real time logging

All the extra support service:

Free setup on any domain

Free email and phone support

Price (ex VAT):

Description

Per item

Total

Host a website and email service

€19.99 host website

€7.9 per month

€114.79

Patients records and dental essential form :

Having researching website www.dentalform.com I suggest ibat dental use dental form software to deal with all the patient record and paper work . This products is enable dental office to go paperless by capturing digital signatures on all your patient forms. All forms are completely customizable and can be completed using computer and an electronic signature device, eliminating the need for paper record keeping altogether.

Products introduction :

offices using Practice Management software such as Dentrix, EagleSoft, and SoftDent, paper forms and data transcription have remained necessary steps to maintain complete electronic recordkeeping-but no longer!

With the dental Forms system, patients can complete questionnaires online and digitally sign treatment plans, consent forms, and medical history updates. Dental Forms safely retrieves key information from your internal Practice Management program, eliminating the need for paper records altogether.

Staff and patients can legally sign any form using an e-pad, connected to your office computer or a Tablet PC. DentForms software times, dates, and locks signatures into the records for reliable security.

The DentForms software and the e-pad hardware are very affordable, and your expenses are quickly recouped through savings on paper, storage space, and clerical labor.

I suggest you to choose standard dental form system .which Includes 10 licenses, free training and support for 1 year, e-Dental Forms for 1 year, upgrades for 1 year, and 2 E-pad Ink Signature Devices which cost total $3995 (€2500). Any additional license would cost $200 (€130)

Any additional e- pad signature device $100(€65)

Price (ex VAT)

Description

Per item

Total

Dental form standard

€2500(10 license 2 e-pad)

€2500

E- pad (additional 3)

€65

€195

Total cost

€2695

Scheduling patients and billing patient and company :

Watch Ibat dental requirement which organize patient scheduling and billing requirement . like the system can deal with schedule appointment for dental service , make appointment , cancel appointment , check calendar for particular dentist . also the billing system need offering patient billing , invoices receipts cost and e-mail insurance company etc.

I suggest ibat dental use easydental 2009 software.

Product introduction :

Practice management software that's easy-to-use, easy-to-own.

With just a few clicks you can schedule faster, record treatment plans easier, simplify billing, and manage insurance tasks with ease. You'll save time using Easy Dental because every feature-like charting, imaging and recall-is simple to use. Easy Dental is trouble-free, straightforward, effortless and affordable: that's why more than 20,000 practices choose Easy Dental.

Take your practice further

Easy Dental is designed for your entire team-receptionist, office manager, hygienist, dental assistant and dentist. You don't have to be a computer expert to setup, learn and use Easy Dental. And integration with digital imaging and patient education is just as easy.

new feature make it even easier

Easy Dental 2009 has many additions and improvements enhancing your practice with money and time-saving features.

Perio Charting

Record mobility, Furcation grades, probing depths, bleeding and suppuration points, gingival margins, plaque, bone loss, automatically calculate CAL levels and record the attached gingiva

Clinical Charting

Full-featured Clinical Chart that integrates with the rest of the Easy Dental 2009 modules.

Scheduling

Quickly create appointments, move appointments, track alert information for scheduled patients, and reschedule broken appointments with the click of a button.

Patient Billing

Display or hide the View Account Details preferences each time you click the View Account Details and are saved each time you open the Accounts module.

Price (ex VAT)

Description

Item

Total

Easy dental 2009

€985/year

€985

Back up system :

To making data and information safe I would like to introduce using back system protect your data . by researching I recommended magnetic tape back Price The Dellâ„¢ Tape Drive is a high-capacity data storage device that is designed to perform backups, store mission-critical data and archive files. With a combination of data compression and compaction, the tape drive provides a formatted cartridge capacity of. This product has been tested and validated on Dellâ„¢ systems to ensure it will work with your computer. It is supported by Dellâ„¢ Technical Support when used with a Dell system.

Price (ex VAT)

Description

Per item

Total

Dell magnetic tape (14 required)

€ 19.5

€273

Firewall :

By researching I recommended cisco pix 501 firewall which Cisco PIX 501 Security Appliance delivers enterprise-class security for small offices and teleworkers in a reliable, plug-and-play purpose-built appliance. Ideal for securing high-speed "always on" broadband environments, the Cisco PIX 501 Security Appliance, which is part of the world-leading CiscoPIX Security Appliance Series, provides robust integrated security capabilities, small office networking features, and powerful remote management capabilities in a compact, all-in-one solution. The Cisco PIX 501 Security Appliance delivers a multilayered defense for small offices through rich security services including stateful inspection firewalling, protocol and application inspection, virtual private networking (VPN), in-line intrusion protection, and rich multimedia and voice security in a single device. The state-of-the-art Cisco Adaptive Security Algorithm (ASA) provides rich stateful inspection firewall services, tracking the state of all authorized network communications and preventing unauthorized network access. Small offices benefit from an additional layer of security via intelligent, "application-aware" security services that examine packet streams at Layers 4-7, using inspection engines specialized for many of today's popular applications. Administrators can also easily create custom security policies for firewall traffic by using the flexible access control methods and the more than 100 predefined applications, services, and protocols that Cisco PIX Security Appliances provide. Cisco PIX Security Appliances provide market-leading protection for a wide range of voice-over-IP (VoIP) and multimedia standards, allowing businesses to securely take advantage of the many benefits that converged data, voice, and video networks deliver. By combining VPN with the rich stateful inspection firewall services .

Price (ex VAT)

Description

Per item

Total

Firewall cisco pix 501

€554.87

€554.87

Internet solution :

By ibat dental working environment I search internet broadband website , the one I introduced is eircom broadband business package 8mb business starter

Products introduction :

up to 8mb download speed

upload 800 kbps

free self-install connection

free wifi modem

free wifi access out and about

security firewall

price (ex VAT)

Description

Per item

Total

Eircom business broadband

€40 per month

€40

Additional service:

I suggest to hire electrical engineer to install cable research the marketing that will cost €120 per cable including cable and wires .

Price (ex VAT)

Description

Per item

Total

Cable (3 cable required)

€120

€360

We also need hire IT experts install all software and hardware. By searching market that would cost €1000

Price (ex VAT):

Description

Cost

Total

It experts

€1000

€1000

Payroll software :

By researching I recommend sage accounting soft ware 2010

Product introduction :

Sage 50 Payroll 2010 makes light work of everything from processing your employees' payslips and managing starters and leavers, to rewards and year end submissions. It lets you:

Easy to use: find and execute common tasks with ease through new 'Quick links'.

Pay your employees quickly and accurately by cash, cheque, BACS or e-Banking with password protected electronic payslips.

Batch timesheet entry for speedy payroll processing, and manage an unlimited number of employees (additional charge applies).

Automatically calculate sick & maternity pay, holidays, overtime, commission, Student Loans, Attachments of Earnings Orders (AEO) and Pensions.

Store employee records in one place including appraisals, absence, disciplinary records, job and salary history.

Submit online at year end (HMRC requirement for 2010) - submit p60 and P45 forms online, and useful wizards take you through all pay and deductions you've made over the tax year .

Create bespoke employee groups and manage an unlimited number of

starters and leavers in a given year (additional charge applies).

Predict the impact of pay increases, bonuses or overtime plans with the salary forecast tool.

Price (ex VAT)

Description

Per item

Total

SAGE PAYROLL

€249

€249

Financial spreadsheet model of all cost :

Description

Per item

Total

Desk top vostro 220 Ã- 4

€529

€2116

Laptop vostro 1720 Ã-6

€666.15

€3996.9

Switch 16 port smart tech

€336.15

€336.15

Server dell power edge t300

€1681

€1681

Printer and scanner hp clj 4700

€1100

€1100

Fax machine dell j 3600

€123

€123

Host website and email operation

27.79/per month

123/per year

Patient record software dental form

€2695

€2695

Easy dental 2009 software

€985

€985

magnetic tapeÃ-14

€19.5/per tape

€273

Firewall cisco pix 501

€564.87

€564.87

Eircom broadband

€40/per month

Electrical engineering cableÃ-3

€120/per cable

€360

IT experts

€1000

Sage 2010 software

€249

total

€15642.96

Additional 21.5% VAT

€3285

Sub-total

€18927.9

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