The Improvement Of An Official Website Commerce Essay

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This paper is a proposal for improvement of an official website for the Moshi University College of Cooperative and Business Studies. This proposal has a goal aligned with the Moshi University College of Cooperative and Business Studies mission and vision and thus intends to help the university successfully achieve its objectives.

The website will be hosted publicly and accessed through the internet by everyone who is intending to know and interested at the mentioned University. It will be an auto-advertiser for the College and its courses and services. With an Internet access, any person anywhere in the world will have access to learn about the values, commitments and credentials of this College of Cooperative and Business Studies.

The development and hence implementation of the website will make not only Moshi University College of Cooperative and Business Studies but also its outstanding Department of ICT know to the world leading to a self-marketing strategy. Also, interested people may apply to the University via the College of Cooperative and Business Studies website. A thorough analysis has revealed that the website will expose the College to a range of benefits compared as other international Universities.

1.2 About JJ Corporation

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JJ corporation is a private limited company located in Moshi Tanzania, consisting of creative and multi-talented IT Professions including web designers and web developers. We are providing the full IT Solutions, web package including web development, web hosting, web design, web application, and web services. As a complete IT Professional team, JJ Corporation offers customer-oriented, consultancy, computer technical service, web design services and delivers you creative and effective results.

1.3 Background of the MUCCoBS

Moshi University College of Cooperative and Business Studies (MUCCoBS) is the oldest higher learning training institution in Tanzania, accumulating experience of 43 years dedicated to training of low, middle and high human resources working in Cooperative movement as well as those from allied sectors, In the fields of co-operative accounting, cooperative management and rural development. During this period, the College has turned out co-operative and other experts in accounting, management, marketing, auditing and cooperative development employed in different institutions within and outside Tanzania. It grew from a College enrolling only 150 students, conducting tailored courses to a University College with a capacity of 1500 students. MUCCoBS came into being as a result of upgrading the former Cooperative College into a Constituent College of Sokoine University of Agriculture (SUA) May 2004, and consequently the name changed to Moshi University College of Co-operative and Business Studies. (MUCCoBS Website)

1.4 Project Description

1.4.1 Introduction

This project is meant to improve an official website for the College of Cooperative and Business Studies that will be an international interface and contact point with the world. This will enable the online admission, registration, application and review of selected students. The project is feasible and beneficial to the Moshi University College of Cooperative and Business Studies.

1.4.2 Project Objective

The project has major objective of producing a website that will internationally promote the values, commitments and services of the College of Cooperative and Business Studies and that of the university in a whole to the world wide. This website will support online registration, online application and online admission of the students who want to join the University.

1.4.3 Project Scope

The project is limited to the designing and implementation of the website. In this aspect the project will ensure the creation of all web pages, linking them and testing for the proper working. However the project will not undertake the responsibility of hosting the website as well as managing and maintaining it. Starting with MUCCoBS then Mwenge University College of Education (MWUCE), Stefano Moshi College Memorial University College (SMUCO). Makumira University College (MUCo) and Kilimanjaro Christian Medical College (KCM College). All college implementation testing and support will be one year.

1.4.4 Project Deliverables

For the completion of this project the following deliverables must be accomplished as milestones and delivered to the project authorities:

Table 1: Project Milestones

S/N

Milestone

Time to complete (months)

1

Requirements Document

1

2

Home Page Design

1

3

Other pages..

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1.4.5 Project Duration

This project is expected to be completed within 5years from the starting day. This include improvements of all five Universities website. This is the maximum time but depending on the working conditions, the project might take shorter.

1.4.6 PROJECT COST

The Project Cost will be 262,737,750.00/- TSh. For all five years. As shown in the financial plan page.

1.5 Project Significance

This project will be of great significance to the Moshi University College of Cooperative and Business Studies and other Universities which will be involved in the project in the following perspectives:

Student will be able to fill the admission form online from any location with Internet.

Student will be able to apply and review selected students online from their location.

Student will be able register online from their location

The College of Cooperative and Business Studies will be globally advertised and known. This is a global self-marketing strategy.

All College of Cooperative and Business Studies members will be able to access online accessible resources from any place at any time.

It will be a reflection of the College of Cooperative and Business Studies goal of promoting the science and technology knowledge and skills.

1.6 Project Technology

The project will need to employ simple HTML with JavaScripts and PHP for the development of the website. Also web development tools such as BlueVoda, Macromedia Dreamweaver, Photoshop etc. Website Builder will be used for easier and speedy implementation.

2.0 FINANCIAL PLAN

2.1 Introduction

This part of the proposal provides a full financial plan for the project. It details all financial needs of the project and produces an estimate budget.

2.2 Human Resource

For the best performance and successful completion of the project there is a need of human resource with the following expertise:

A System Analyst for the proper analysis of the requirements. This expertise is highly needed as the whole project’s success is based on the proper requirements.

A Designer for the designing of the layout and outlook of the website. The matter of what be put where and how it be put is a great deal to a website that will be an international representer of the College of Cooperative and Business Studies of Science and Technology.

A Programmer for the coding of the pages. Well with Website Builder tools a programmer is not highly needed but there is always need to customize the generated codes to the style and designs of our own. A programmer competent in HTML and JavaScripts or PHP is the best resource for this task.

A Picture shooter and editor for some nice pictures of the College of Cooperative and Business Studies and others to be put on the site.

2.3 Facilities and Equipments

For the complete success of the project the developers will need to have full access to the following facilities and equipments:

A room with enough space for all the working hours.

Good powerful laptops for each expert working on the project for easy and fast development of the project.

A digital camera for the purpose of taking pictures to be put on the website.

License for the all Software to be used.

2.4 Budget Estimate

The tables below shows a budget plan for the whole project. These costs are for all that is needed for the successful completion of the project. It is possibility of undertaking the project at a lower cost exists but for good quality of the results the estimates detailed above are desirable.

This is only estimation so that the costs are likely to change according depending on the requirements. However if changes occur they will not have great impact on the project.

Project Budget Plan

Budget 5 years 2011-15(Tsh.)

Item

Year 1

Year 2

Year 3

Year 4

Year 5

TOTAL

Officer's Salary

30,000,000.00

35,000,000.00

40,000,000.00

40,000,000.00

45,000,000.00

190,000,000.00

Accounting/Legal

500,000.00

500,000.00

500,000.00

500,000.00

500,000.00

2,500,000.00

Softwares

2,000,000.00

300,000.00

-

-

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2,300,000.00

Rent

1,500,000.00

1,500,000.00

1,500,000.00

1,500,000.00

1,500,000.00

7,500,000.00

Server

4,000,000.00

4,000,000.00

4,000,000.00

4,000,000.00

4,000,000.00

20,000,000.00

Supplies

1,000,000.00

1,000,000.00

1,000,000.00

1,000,000.00

1,000,000.00

5,000,000.00

Utilities

500,000.00

500,000.00

500,000.00

500,000.00

500,000.00

2,500,000.00

Telephone

1,000,000.00

1,000,000.00

1,000,000.00

2,000,000.00

2,000,000.00

7,000,000.00

Interest

2,500,000.00

2,250,000.00

2,025,000.00

1,822,500.00

1,640,250.00

10,237,750.00

Camcoder

700,000.00

700,000.00

Taxes

500,000.00

500,000.00

500,000.00

600,000.00

700,000.00

2,800,000.00

Insurance

100,000.00

200,000.00

200,000.00

300,000.00

400,000.00

1,200,000.00

Laptop

5,200,000.00

5,200,000.00

Miscellaneous

2,000,000.00

2,000,000.00

2,000,000.00

2,500,000.00

2,500,000.00

11,000,000.00

TOTAL

51,500,000.00

48,750,000.00

53,225,000.00

54,722,500.00

59,740,250.00

267,937,750.00

JJ Corporation Tanzania Projected Income Statements(Statement of Comprehensive Income)(Tsh.)

Year ending 2011/12

Year ending 2012/13

Year ending 2013/14

Year ending 2014/15

Year ending 2015/16

Total

Income (Muccobs)

50,000,000.00

60,000,000.00

80,000,000.00

100,000,000.00

150,000,000.00

440,000,000.00

Last years income

16,590,000.00

33,488,000.00

55,706,700.00

80,628,940.00

186,413,640.00

IT consultant/Support

20,000,000.00

25,000,000.00

30,000,000.00

35,000,000.00

40,000,000.00

150,000,000.00

Gross Margin

70,000,000.00

101,590,000.00

143,488,000.00

190,706,700.00

270,628,940.00

776,413,640.00

Expenses

Officer's Salary

30,000,000.00

35,000,000.00

40,000,000.00

40,000,000.00

45,000,000.00

190,000,000.00

Accounting/Legal

500,000.00

500,000.00

500,000.00

500,000.00

500,000.00

2,500,000.00

Softwares

2,000,000.00

300,000.00

2,300,000.00

Rent

1,500,000.00

1,500,000.00

1,500,000.00

1,500,000.00

1,500,000.00

7,500,000.00

Server

4,000,000.00

4,000,000.00

4,000,000.00

4,000,000.00

4,000,000.00

20,000,000.00

Supplies

1,000,000.00

1,000,000.00

1,000,000.00

1,000,000.00

1,000,000.00

5,000,000.00

Utilities

500,000.00

500,000.00

500,000.00

500,000.00

500,000.00

2,500,000.00

Telephone

1,000,000.00

1,000,000.00

1,000,000.00

2,000,000.00

2,000,000.00

7,000,000.00

Interest

2,500,000.00

2,250,000.00

2,025,000.00

1,822,500.00

1,640,250.00

10,237,750.00

Camcoder

700,000.00

700,000.00

Taxes

500,000.00

500,000.00

500,000.00

600,000.00

700,000.00

2,800,000.00

Insurance

100,000.00

200,000.00

200,000.00

300,000.00

400,000.00

1,200,000.00

Miscellaneous

2,000,000.00

2,000,000.00

2,000,000.00

2,500,000.00

2,500,000.00

11,000,000.00

Total Expenses

46,300,000.00

48,750,000.00

53,225,000.00

54,722,500.00

59,740,250.00

262,737,750.00

Net Profit

23,700,000.00

52,840,000.00

90,263,000.00

135,984,200.00

210,888,690.00

513,675,890.00

Income Taxes

7,110,000.00

15,852,000.00

27,078,900.00

40,795,260.00

63,266,607.00

154,102,767.00

Net Profit after Taxes

16,590,000.00

36,988,000.00

63,184,100.00

95,188,940.00

147,622,083.00

359,573,123.00

Net Profit

23,700,000.00

52,840,000.00

90,263,000.00

135,984,200.00

210,888,690.00

513,675,890.00

Less:Income Taxes

7,110,000.00

15,852,000.00

27,078,900.00

40,795,260.00

63,266,607.00

154,102,767.00

Net Cash

16,590,000.00

36,988,000.00

63,184,100.00

95,188,940.00

147,622,083.00

359,573,123.00

JJ CORPORATION Projected Cash Flow for Five years 2011-2015(Tsh.)

Yearly

Year 0

Year 1

Year 2

Year 3

Year 4

Beginning Cash

15,000,000.00

(6,300,000.00)

(5,050,000.00)

1,725,000.00

27,002,500.00

Cash Collection

50,000,000.00

60,000,000.00

80,000,000.00

100,000,000.00

Cash In (Loan)

25,000,000.00

Cash Inflow

40,000,000.00

43,700,000.00

54,950,000.00

81,725,000.00

127,002,500.00

Cash Out

Officer's Salary

30,000,000.00

35,000,000.00

40,000,000.00

40,000,000.00

45,000,000.00

Employee Wages

-

-

-

-

-

Accounting/Legal

500,000.00

500,000.00

500,000.00

500,000.00

500,000.00

Softwares

2,000,000.00

300,000.00

-

-

-

Rent

1,500,000.00

1,500,000.00

1,500,000.00

1,500,000.00

1,500,000.00

Server

4,000,000.00

4,000,000.00

4,000,000.00

4,000,000.00

4,000,000.00

Supplies

1,000,000.00

1,000,000.00

1,000,000.00

1,000,000.00

1,000,000.00

Utilities

500,000.00

500,000.00

500,000.00

500,000.00

500,000.00

Telephone

1,000,000.00

1,000,000.00

1,000,000.00

2,000,000.00

2,000,000.00

Interest

2,500,000.00

2,250,000.00

2,025,000.00

1,822,500.00

1,640,250.00

Camcoder

700,000.00

Taxes

500,000.00

500,000.00

500,000.00

600,000.00

700,000.00

Insurance

100,000.00

200,000.00

200,000.00

300,000.00

400,000.00

Miscellaneous

2,000,000.00

2,000,000.00

2,000,000.00

2,500,000.00

2,500,000.00

Total Cash Out Flow

46,300,000.00

48,750,000.00

53,225,000.00

54,722,500.00

59,740,250.00

Cash Balance

(6,300,000.00)

(5,050,000.00)

1,725,000.00

27,002,500.00

67,262,250.00

Balance Sheet for JJ Corporation as at the end of five years 2011-15(Tsh.)

Assets

Y0- 2010/11

Y1-2011/12

Y2-2012/13

Y3-2013/14

Y4-2014/15

Current Assets

Cash (working capital)

15,000,000.00

(5,050,000.00)

1,725,000.00

27,002,500.00

67,262,250.00

Supplies

2,000,000.00

2,000,000.00

3,000,000.00

2,000,000.00

2,000,000.00

Prepaid Expenses

5,000,000.00

2,000,000.00

7,946,850.00

4,649,190.00

200,000.00

Total Current Assets

22,000,000.00

(1,050,000.00)

12,671,850.00

33,651,690.00

69,462,250.00

Non Current Assets

Furniture/Fixtures

29,000,000.00

35,775,750.00

35,000,000.00

36,000,000.00

45,000,000.00

Machinery/Equipment

15,827,750.00

30,000,000.00

36,000,000.00

39,000,000.00

39,800,083.00

Total Fixed Assets

44,827,750.00

65,775,750.00

71,000,000.00

75,000,000.00

84,800,083.00

Total Assets

66,827,750.00

64,725,750.00

83,671,850.00

108,651,690.00

154,262,333.00

Liabilities

Current Liabilities

Interest due

10,237,750.00

7,737,750.00

5,487,750.00

3,462,750.00

1,640,250.00

Total Current Liabilities

10,237,750.00

7,737,750.00

5,487,750.00

3,462,750.00

1,640,250.00

Long-term Liabilities

25,000,000.00

20,000,000.00

15,000,000.00

10,000,000.00

5,000,000.00

Total Liabilities

35,237,750.00

27,737,750.00

20,487,750.00

13,462,750.00

6,640,250.00

Capital

Owners Equity

15,000,000.00

-

-

-

-

Retained profit

16,590,000.00

36,988,000.00

63,184,100.00

95,188,940.00

147,622,083.00

31,590,000.00

36,988,000.00

63,184,100.00

95,188,940.00

147,622,083.00

Total Liabilities & Equity

66,827,750.00

64,725,750.00

83,671,850.00

108,651,690.00

154,262,333.00

3.0 SWOT ANALYSIS

3.1 Introduction

The analysis of the system and the environment is to be considered and taken into consideration. The implementation of this website will be of great benefit to The College and in the same way as it has some drawbacks. Comparing now Moshi College with other Universities in Tanzania, will bring about opportunities and threats which are analyzed below.

3.2 Strengths

The strength of this system lies in its advantage and benefits it will bring to the university. These include the following:

The number of applicants and interested parties will increase a thing that is beneficial to the University. Since many people will know what College is and what it does it will attract more people.

The website will act as a self-advertiser for the College and the University

3.3 Weaknesses

All those results of introducing this system that will not be favourable to the organization, which may lead the organization to not fulfilling its goals, are to be considered as weaknesses of this website to the organization.

There is practically not any weakness associated with this project as far as the College of Cooperative and Business Studies is concerned.

3.4 Opportunities

The environment, which includes other competing Universities, creates opportunities and threats. Weaknesses and strengths of the competitors are opportunities and threats to the College respectively. The opportunities that College has from its competitors are:

Other faculties and Institutes not only in Moshi College but also in other Universities in Tanzania do not have such type of a website and so College will have the advantage of self-advertising world wide.

Access to shared resources will be achieved through this website. Students and staff can work remotely and use the shared resources from home or anywhere away from the campus.

Online Application, registration and admission will be of great advantages.

3.5 Threats

The threats that Moshi College will have are gotten from the other universities advantages. In fact Moshi College having a website does not pose any threat greater than the liability to possible hacking to the College of Cooperative and Business Studies as well as the University in question.

The only risks that may occur from the proposed website system are:

Natural Hazards: Fire, flood

System Crash: In case of hardware failure, virus, malicious code may interfere the system for a while.

Hackers: This intelligent programmers can be sometime threat to our website