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What is organization structure? Organization structure can show the relationship among the different position, and the members among the organization. For example first is owner, second is CEO, third is general manager and etcâ€¦those position can show the power in and organization, the more high position represents the authority is more big. The organization structure can provide the framework for the organization activities and the management of them. For example accounting department their job is to process the money involve in whole organization, we can know which department is do what kind of job. The organization structure can give certain duties and responsibilities, work roles and relationship, and the channel of communication. For example manager will give task for supervisors and they have responsibilities to distribute the job for employees, they must supervision the employees to finish the job, they must in period of time to finish the job and report manager.
1.1.2 How having a proper organization structure contribute to effective management?
An organization must have a proper structure to manage the company; organization structure can affect the operation of an organization. For example when the organization don't have manager, all job will do by the CEO, CEO will very busy for all the job cannot. From the organization structure we can know the design of the company, if the company is make food business they will have many different manager in different branch. This company will have many factory in different area to product the foods, so they need good manager to manage the factory. An organization structure is to consist of functions, relationships, responsibilities, authorities, and communication of individuals within each department.
1.2 What is the kind of our company?
We are the new company, we is specialize in design exhibitions, expositions & fairs. We have help our customer design all the things, for example find field for them, design the event and etcâ€¦Our company still is new company , but we are successful company because we already have branch in different area. Our company is name Qing Mi, we are started in August 8, 2008. We will operation those event in full package. What is the definition about the event management? Event management is the process by which an event is planned, prepared, and produced .As with any other form of management, it encompasses the assessment, definition, acquisition, allocation, direction, control, and analysis of time, finances, people, products, services, and other resources to achieve objectives. An event manager's job is to oversee and arrange every aspect of an event, including researching, planning, organizing, implementing, controlling, and evaluating an event's design, activities, and production. Our company have many department, in the first level we have managing director, she is the head of our company. He will receive the project for our company, and she will give the second level worker to finish the project together. The second level in our company are marketing director; site operation director; designer director; financial director; and programming director. Below the second level they is the subordinate for different department director. The subordinate of the site operation director are different branch of project manager and they have different site agent and supplier. The subordinate of the designer director are designer in different branch, they will design the event and give job for worker. In our company we all have different function, if we lose any department we will cannot finish the project. For example Qing mi bookstore for the sake of celebrate opening ceremony be going to on August 8, 2008 in 8am to 8pm stage an book fair. I need the different function or department to manage this event, managing director will receive the project first and give the project for certain area manager and they will start order the subordinate to do different task to together finish the project. Designer will start design how the event process, they will setting all the thing and instruct plan and material buyer to supply the material for the book fair.
1.2.1 Types of organization structure?
In now social, we have four common structure those are entrepreneurial structure; functional structure; functional structure; divisional structure and matrix structure. Hence, these structure is to control the operation in an organization. Those structure can help organization or company work properly, if don't have those structure company will become no arrangement. Structure can give rules for all the employee in the company.
Entrepreneurial structure is the head of the organization to control the development, over large or all the important venture of the organization. They have the big power to decide all the decision in the organization. Other manager will carry out their roles in relation to the chief, they will do the job for the CEO, CEO only need to approve the decision of the manager. There are other manager to carry out their roles in relation to chief. This structure we can see the clear line of authority for all level of management, has a highly bureaucratic procedure. Only the high power people can control the company. Entrepreneur structure is we can see the attitudes and vies of the senior manager, the key of this kind of structure is they have creativity. This creativity make them is more willing to take the risk, they will encourage by this approach. This structure is always successful, but sometime they cannot maintain when it become bigger. This approach is common use by small business, for example, grocery, small restaurant and etcâ€¦
Functional structure is divided the activities of the organization in to different functional area. In this structure have many function in different level, they can have many manager, staff with same power. This structure is suitable for many company, this structure is suitable for big company and big business. This structure is suitable for the company have many branch, for example Public bank, RHB bank and etcâ€¦
Divisional structure is a conglomerates company, they have different industries to carry out various product. They will only have one CEO for whole organization. They are focus around or a geographical area. Division manager in each country is responsible for everyday operating decision making, they need to control product and service production. This kind of structure is suitable for big organization, for example Sunway corporation is division structure, they have business in college, entertainment, plantation and etcâ€¦
Matrix structure is a complex structure, which is involve multiple lines of authority, different with hierarchal line of command. In one organization will have many different function manager. For example only have one purchasing manager and one product manager, but only have one purchaser, so the purchaser need to give approve from two people, they are purchasing manager and product manager. At least, one manager need to control two employees. This kind of structure is for big organization, for example Jusco shopping centre.
1.2.2 Functional structure of organization structure.
We organization structure choice for my company is functional structure. Why we choose this structure for our company? Because we company need many different function department to operation the company, this kind of structure is most suitable for our company. Inside our company, we have managing director, project manager, designer, supplier and worker. This type of structure have clear line authority, in different level they have different jobs. When we use this structure, we can control the whole organization properly.
What is the strength for this structure? This structure can create identity for individuals in similar positions. We can at same level have different function manager, they will not conflict, because they are take change in different job. We also can minimize the duplication, because I different level they have take change in different task. One superior will only take change a small amount of subordinate. In this kind of structure they have clear career path, the will focus in one business only, this kind of company is business certain business only. This company is easy become an big company.
What is the weakness of this structure? Inside this company, their employees may become isolated. Because in this kind of structure, they take change with different task so they will less communicate. In their job they don't have interflow. This structure have too much of specialization, such as financial manager only know have to calculate finance, accounting manager only know how to do account. So when them too specialized in one job, when the lost the job they will hard to find job again. This structure will cause poor communication among department. For example when they need to do a project, they need to finish together, they will do certain part of project only. They are selfishness didn't work together. When have any problem they will push around, they will not admit.
This kind of structure is suitable for many small business, inside this structure have different function department. Because in any company will need a lot of functional department, this is common structure. For we company is most suitable for this kind of structure, because we got many department to operation the company. When we use this structure can let our company work more properly, other structure is not suitable for this kind of company. When we use this structure if one day we want enlarge the company, this kind of structure also suitable.