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The organizations are basically developed up on the base of communication and culture of any organization is a communicatively accomplished part of the organization which saturates it. According to Nicotera et al., (2003, p.1) the "organizing is a communication process" and an organization is an entity which is basically embedded in cultures. The relationship between culture and organizational structure is a vast and comprehensive dilemma to discuss because the organizational members create and recreate the organization cultures and organizational entities are embedded in this cultural environment.
Culture is basically the combination of disciplines, norms, values, customs, beliefs, attitudes, practices, and several other aspects. These factors are not culture itself but culture underlies them in it (Marcia J, 2003, p.2). Culture is a conferred set of communal emblematic systems those direct individuals' behaviors and incline them to play a role as an assemblage.
Compare and contrast different organizational structures and culture
The "organizational structure identifies the responsibilities for each position and relationship among these positions". A firm basically establishes a structure which determines the job and responsibilities of each individual within the organization under the supervision of someone above all of them who monitors and guides them to perform their job efficiently. In other cases, where the positions are supervised by more than one person the chances of conflicts are much higher (Madura, 2007, p. 277 to 278).
Types of organization and associated structures:
Different organizations use different organizational structures. The organizational structure is particularly based on the nature and specification of business. Basically the following types of tools are used to build up the organizational structure.
Dransfield, (2004, p.74) stated that the organizations based on the functional structure basically apply the grouping of workers in order to bring the different individuals and groups of workers altogether so they can help and support each other's in specific projects and jobs.
The product based organizational structure is completely the customer oriented structure. This structure is being organized in product line and each line reports to the CEO or an organization. And these product lines lend themselves in centralized and decentralized decision making process ( (Reed & Bogardus, 2012, p. 77)
Geographically based organizational structure is basically the country based structure in which an organization widens its scope of business at international levels. The organization establishes its business in different countries or merged with other multinational organization globally (Jagpal & Jagpal, 2008, p. 552).
Multi-functional and multi-divisional structures
Dransfield, (2004, p. 76) demonstrated that some organizations basically use the formal organizational structure while in large firms the multidivisional and multifunctional organizational structures are being applied. To combine the different areas and expertise of organizations such types of structures are used.
Span of control
Management is responsible for the organsational span of control. In span of control some individuals are being supervised by any individual manager. In large firms one manager supervise several employees while in small scale organizations, the numbers of employees are less. These spans are also called as narrow span of control and wide span of control (Madura, 2007, p. 278).
The organizational division is also an important factor of organizational structure. The organizations which apply the wide span of control use the flat organizational structure because it doesn't have several layers to determine the workforce and its responsibilities while the other organizations which use narrow span of control have to adopt the tall organsational structures and cultures consisted of many layers (Mason Carpenter, Talya Bauer and Berrin Erdogan, v. 1.0).
Murugan (2007) defines, "The organizational charts are the useful mean of providing the information about the organizational relationship". Theses charts are also used as the tools of management controls. They graphically represent the managerial positions and interpretation between them.
Madura (2007, p. 293) stated that organizations are often tackled with some specific conditions which demand some inputs from employees. In matrix organization structure, several parts of the organization interact on specific projects. These projects normally based on the short span of time so these individuals can perform their normal routine work under the supervision of same boss. The matrix organization is combination of product based and traditional functional structure (Carpenter et al., 2012).
Centralization and de-centralization
The centralization is an organizational structure which refers to the organization which is held under the authority of high leveled managers. The middle managers and supervisors monitor and control the day to day task of the organization and then reporting to the top managers. In this type of organizational structure, the middle managers are not liable and allowed to take decisions (Madura, 2007, p. 288).
While in decentralization structure, the organizational functions are ruled under the supervision of several managerial and supervisions divisions. The self-government organization is the basic illustration of decentralization structure in which the managers and supervisors are responsible to make decisions where necessary (Needham, 1999, p. 232).
Internal and external network structures
The internal network structure consists of the information which is organized, processed, analyzed and reported to all levels of managerial position within an enterprise whilst the external organizational structure encompasses at international level as well as with the parent departments of an organization (Harrison & Dennis, 2004, p. 70).
The flexible working organizational structure allows workforce and managerial positions to work in flexible and relaxant working environment within the organization. It helps to adopt and deal with the modern economical and financial business pressures. Every firm basically needs the functional, financial and numerical flexibility working structure (Dransfield, 2004, p.85).
Culture is the way of life for individuals or particular group of society. It is consisted of norms, beliefs, customs and values for those specific social groups. People learn values from the environment where they live or work and this culture determines the way of life for these people. The behaviors and responses are being adopted by the environment. In an organization the culture is a personality of an organization. The way of working, rules, norms and values upon which the organization based and workforce is pressurized to act upon is the culture of an organization (Dransfield, 2004, p.87).
Classification of organizational culture
The organizational culture is further divided into different classes according to the culture and social styles. Following are the four main classifications of organizational culture.
Power cultures can be illustrated as the spider web, which has a main central power point from which it influences and controls the workforce in outward direction from its center of power.
Role culture is most identical culture class, which easily can be determined by the specific role or job rather than the performance of specific individuals or groups.
In task culture, the management is basically responsible for all the problems and the solutions of an organization. The main concern is the job or project, not the individual because it is team working culture.
It is purely based on the individual's performance and job. The talent, education, expertise and skills of an individual for his organization matter here.
Explain how the relationship between an organization's structure and culture can impact on the performance of the business
Cultural norms and symbols
The cultural norms, beliefs and values are the ways and standards the organizational management or HRM settled up for all the levels of workforce. These values and norms basically motivate the workforce to perform best for their organization in order to make it well developed and progressed. The cultural norms are structured in decision making process according to internal, external behaviors and situations the organization has to deal with.
Development of organizational culture Diagnosing behavioral problems
Psychology is the study of human behaviors and organizations take deep interest in studying the psychology because it helps them in seeking about the behaviors of their workforce and managerial positions. The main two concern often make organization complex in knowing ne is why people behave as they do and how can organization tend their workforce to behave as they want them to. The psychology basically helps organizations in behavioral problems and provides deep insight into different strategies such as absenteeism, group interaction, intelligence, stress management, resistance to change and levels of motivations.
Concepts, Principles, Perspectives and Methodology
Cognitive, behaviorist and psychoanalytical are three main approaches of psychology. These approaches assume different methods of researches according to the area of study for an organization. The qualitative, quantitative and action researches, survey and experimental design, psychological assessment, diaries, of an organization are some essential strategies of these concepts and approaches.
Perception is most identical organizational behavior because it is based on the judgments or decision making according to the given or immediate situations of an organization. The decisions are taken on these perceptions and misperception often leads towards the wrong and inappropriate decision making. Three main elements of a perception process are the perceived, the perceiver and the circumstances or situations. The understanding of individual's perception of an organization is an essential part for the management.
Organizational conflicts cause several internal and external issues for organizations and also for individuals of that organization. Wrong assumptions, perceptions, negative attitudes, opinions, rumors, and several other reasons cause conflicts in an organization. The conflicts are not always negative; they might of productive or destructive nature. They often rise on introducing new working protocols and environments, repositioning of goals, and developing new organizational strategies.
Discuss the factors which influence individual behavior at work
Individual behavior at work: Personality of a worker of an organization is the main factor of determining the individual behavior at work. A worker have two types of personality aspects, one is stable characteristic, while other is distinctive characteristic. The stable characteristic of an individuals' personality always remains same all time while the distinctive characteristics make him identical among crowds. The traits and types of the worker's personality depend on the current situations and circumstances in an organization. An individual's behavior at work is purely based on his traits and types of personality.
Intelligence Significance and nature of individual differences
The intelligence is an entity which is still not defined in any universal term because of its unique diversity. Few groups suppose it as an intellectual power while others takes it as the sense of understanding the environment. However, intelligence plays a vital role in understanding and responding towards the society, people and work while the personality of an individual worker predicts the success of that person and how he will be working with other workers in an organization.
Attitudes are the likes and dislikes of an individual, we all have some specific attitudes towards our environment and society. Attitudes are basically developed according to the personal experiences and environmental or social effects. When a person get anything positive and good in an organizational environment, it seems he must have a positive attitude towards is work or organization while the person who always make issues and stay annoyed have a negative attitude towards his work and place.
Aptitude or ability
The aptitude or ability is the individual capability of a person to learn something positive from his surroundings. In an organization the employers take much interest in the aptitude or ability of worker rather than his attitude.
LO2: Understand different approaches to management and leadership
Different approaches to management and leadership
Armstrong & Tina (2005, p. 4) stated that the main purpose of the management and the leadership in an organization is to provide direction, arrange changes and attain results through the accurate, proper and responsible use of resources. The management process is divided into the different methods which are used in achieving the organizational objectives. The main processes of the management and leadership approaches are planning, motivating, organizing and controlling.
"Mangers are always leaders, while leaders are not always managers" (Armstrong & Tina, 2005, p. 5). But there is a clear distinction between the management and leadership processes. Management basically concerned about the achievement of organizational objectives by using all the available resources, while leadership focus on one an ultimate resource which is the "people". It is essential for the managers to be a good leader as well.
Compare the effectiveness of different leadership styles in different organizations
Iqbal (2011), stated in his book "The impact of leadership styles on organizational effectiveness" that leadership is an important part of any organization, but often leaders get confused on initial stages about how to do leadership.
However, leadership is itself a quite comprehensive approach which has divertive aspects according to all field of life. The leadership styles basically portray the impact and application of leadership process and its effects on an organization. The main three styles of leadership are autocratic, participative, and free rein. In autocratic style of leadership, all the decisions are taken only by leaders while in participative style the leader makes decisions with team involvement. The free rein leadership style is completely different because in this style leader leave all the decision making processes on the team.
Explain how organizational theory underpins the practice of management
Development of management thought
Dransfield (2004, pg. 174) stated that the main concern of the managers is to secure maximum profitability and prosperity of the organization and providing the job satisfaction to the employees.
The scientific management and the classical administration are the hierarchal structure of an organization. Managerial positions are responsible in this organizational structure for specific group of employees while the bureaucracy is a hierarchical authority and goal oriented system of an organization.
Evaluate the different approaches to management used by different organizations
Human relations, systems and contingency approach
The human relation approach is however necessary to get positive and expected outcomes form workforces of an organization rather than just pressurizing them to produce. It is necessary to respect the human forces of an organization by giving them incentive to motivate them for their organizational progress.
DuBrin (2011, p. 27), demonstrated that the contingency approach basically attained when not any other approach or structure is being applied. In an organization, sometimes such situation occurs when HRM have to decide something on immediate basis according to the current circumstances, so the contingency approach thus applies.
LO3: Understand ways of using motivational theories in organizations
Motivation is basically related with the most important question, why people do what they do. Motivation is a key to understand the various types of organizational behaviors. What factors and strategies motivate the employees are some basic considerations an organization supposes first. The organizations with clear motivational protocols always generate the positive outcomes (Jex, 2002, p. 209).
Discuss the impact that different leadership styles may have on motivation in organizations in periods of change
Darling and Anita (2010) stated that different leadership styles influences the organizational functions in various ways. The team leader affects the other team members through this decisions and practices to motivate and facilitate the competence in organization. The leadership styles adopted by the team members are based on the behaviors, thoughts, communication, and interaction of team members.
This system altogether develops the respect, trust, and support to the leadership environment and thus improves the individually as well as collectively performance and attitudes for the organizational achievements by motivating the team members to perform at high levels (McClelland, 2008).
Compare the application of different motivational theories within the workplace
Motivation is a process to stimulate a person to perform his action or role in achieving the goal. Motivation has several kinds, thus the motivational theories are also diverse in numbers. The motivation is becoming more important in present era of competition at work place. The scientific management was fir introduced by Fredrick W Taylor and known as the most important motivational theory for organizational development. He also introduced the Piece Rate motivational theory through which the employee gets salary according to the production average. This theory better stimulate the workforce to struggle more to increase the organizational productivity so they can get more salary (Hertel, 2003, pg. 3).
Evaluate the usefulness of a motivation theory for managers
As it is mentioned before that the managers are only concerned about the productivity and profitability of the organization by applying all the resources available, while leaders are responsible for the people of his team members not about the resources. For progressed organization, the manager must be a good leader also. The scientific management is not highlighted motivational theory which better stimulate the managers to boost up themselves and their personnel to struggle more for the profitability of the organization (Needham, 1999, p. 263).
LO4: Understand mechanisms for developing effective teamwork in organizations
The system of developing the effective teamwork in an organization develops the respect, trust, and support to the leadership environment and thus improves the individually as well as collectively performance and attitudes for the organizational achievements by motivating the team members to perform at high levels.
Explain the nature of groups and group behavior within organizations: Organizational behavior is a study of human behavioral workplace. The interaction among organization and workforce helps management to understand about human behaviors towards their work and organization so the management can make the right decisions on right time for the better profitability of an organization. The group's behaviors analyze the external as well as the internal effects on the organization and also the HRM, mission, vision, objectives and strategies of an organization (Hiriyappa, 2009, p. 3).
Discuss factors that may promote or inhibit the development of effective teamwork in organizations
The team leadership plays an important role in organsational progress. Psychological systems have been adapted to explain and predict the individual behaviors. These systems deal with the personality, attitude, motivation, learning and stress within the organizational teams and groups to understand their behaviors to motivate them for their organizational success (Hiriyappa, 2009, p. 7).
Team plays its significant and specified role for the achievement of company's goals. The formal team or groups are basically settled up by the managements while the informal groups are those which are being developed with the mutually sharing or interaction of workforces of an organization. Belbin's theory is considered as the most magnificent in team building for an organization. He defines eight roles in his theory which team members could found and complete to attain their goals. These eight team roles are the chair, shaper, plant, evaluator, investigator, worker, team worker, and the finisher (Dransfield, p. 176).
Evaluate the impact of technology on team functioning within a given organization.
The building up the well-organized team means the well establishment of an organization. Understanding the individual or group behaviors helps managers to motivate their workforce for the betterment of an organization. In 21st century the organizations which were based on task based system in organization converted them into the time oriented system due to changes in organization strategies with the passage of time. The communication is also an important understanding of team behaviors. Some organizations develop themselves in centralized mode while other work as the decentralized organization (Dransfield, p. 193).