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“Personal and Professional development is the process through which the organization and individual engage in the process of learning to meet the challenges and desire goal. It is associate with the development needs of the individual as well as group” In this given task we have identified and evaluated key personal and professional managerial/ leadership skills like time management, running meetings, making presentations and stress management, which can be accomplished through examine current skills and preparing and impel maintaining Personal Development Plans. It can be acquired by Analyzing current skills as well as preparing and implementing personal development plans.
Professional skills are related to counselling and coaching staff to support them to learn their own learning and development requirement. Professional skills required leadership; managerial skill etc which come with the self-development and continue efforts by mentor who guide the staff by delivering effective presentation, some of the example are as follow
Mentoring is an effective tool for the training to learning and development.It is very popular tool that supports personal development.
It is a long term passing on of support, guidance and advice to the employees. In which a more experienced colleague uses their greater knowledge and understanding of the work or workplace to support the development of a junior or an inexperienced member of staff. It’s also a form of apprenticeship, whereby an inexperienced person learns the “tricks of the trade” from an experienced colleague, backed-up as in modern apprenticeship by offsite training. The characteristics of mentoring are:
It is a important form of development
It emphasises on helping an individual to shape his career and develop skills.
Personal problem can be discussed more effectively with help of mentoring the individual.
Such activities of mentoring have both individual and organizational goals.
In today’s competitive business arena, a lot of pressure is being apply on many of the employees of an organization creating stress and strain which affect their physical and mental health. Thus, there is a greater need for proper and accurate counselling skills then ever before. Main objectives of counselling are to relieve work burden and to create healthy work environment. Hence, it’s requires for a manager to be fully equipped to handle such situations as employees need professional help as well as emotional and mental support.
What is Coaching?
Coaching is a process of creating environment for and building the relationships that further the development of skills and the performance the direct reports and the manager.
It is a powerful skill that can be used to maintain and improve performance as well as helps todevelop new skills and enthusiasm that will help onces direct reports exceed current performance and enhance their job satisfaction. Effective coaching gives manager the ability to build a group of confident, self-motivated achievers. Following are the benefits from effective coaching,
Benefits to the organization
It helps the bottom line since more work Is done at a lower cost
Attracts high-quality job seekers because people want to work for companies with higher development prospects
Employee turnover reduces as staff wants to stay
Benefits to the manager
Get the work done quickly and the way it is required
Have employees that want to work for the manager
Get more work done when people can to do it
Reduce levels of stress
Can get time to do other work.
Multitasking is an essential skill at the workplace. A recent study suggests that daily workplace interruptions, such as phone calls or e-mail, consume more than two hours of the average professional’s workday. Often it helps to work on different project as it can help to save time and increase a productivity of an individual.(/www.allbusiness.com/economy-economic-indicators/economic/8898826-1.html)
Leadership is the ability to motivate an individual or a group of people toward a common goal. Leadership is a must have quality for a manager. It helps manager on how to follow the plan, however it is not a inborn skill, it comes by the experience and gets better with the practice.
There are many approaches and styles of leadership, base on different assumptions and theories. The style that individuals use will be based on a combination of their beliefs, values and preferences, as well as the organizational culture and norms which will encourage some styles and discourage others.
The important part of leadership style is to organize and running meetings for better management and communication. Schedule meeting save time and increase motivation as well as productivity. Meeting planning is the best way to find out the problem solution, and avoid the conflicts as well.
Effective Presentation skill:
Presentation skill is the part of communication; better presentation and public speaking are essential part for work and social life. Effective presentation skills are important in every parts of organization, whether it is a human resource department of marketing department. It develops the confident and capability in the individual that anyone can give a good presentation, or perform public speaking to a professional and impressive standard. Like most things, it simply requiers a little preparation and practice.
Time and Stress Management
The role of a Leader/Manager can be very stressful! Management studies have often suggested that these roles include a very wide mix of activities, most of which cannot always be controlled or even predicted.
Evaluate ways in which a successful manager can acquire these skills
What Do Managers Do?
Personal and professional skills are essential for a manger to achieve organizational goals. There are two types of function namely, operative and managerial function. The topic below discusses the managerial function to develop professional and personal skills the managerial function are as under.
Planning is vital before doing something, because it helps an organization to achieve its objectives. A manager should have planning skill to work effectively. Main tasks of planning are strategic and business planning, project planning, human resource planning and promotion planning. Well beginning is half done, so to achive targets, pre-planning can be helpful to manager.
After making an effective plan, the next step for the manager is to organize resources. Organization is division of different departments like., human resource department, finance and marketing are all the resources of the organization. So they should be well organized. Organization is the main managerial function, so it is the duty of a manager to organize resources effectively.
Leading is one of the core function of management because it leads the firm towards the goals. Once certain business policy are made, it is important to lead the employes on right direction; it is the duty of manager to influence the people to follow the right direction either it is individual or group. Performance management plays an important role to lead organization effectively towards the its goal.
Controlling and coordinating involves running the organization structure effectively. This embrace ongoing collection of feedback or monitoring and adjusting of system, process and structure with help of financial controls, policies and procedures, performance management, and risk management.
Personal Skills Audits
This task describes the personal skill audit, knowledge and aspects, and the importance of the effective personal skill audit.
It focuses on the interpersonal skill of the manager and how managers should address any shortfalls in personal styles moreover providing guidelines about the analysis of personal performance in the job role.
Key factor to audit is the notion of continuous professional development, and the need to apply all phases of the learning cycle to personal development activities. By providing a framework to reflect on personal and professional development, notably in terms of self awareness (strengths and weaknesses, emotional resilience, creativity, analytical problem solving, social skills, mental agility, balanced learning habits).
Psychometric tests are structured tests, taken in exam-like conditions, which aims to measure objectively a person’s ability, or certain aspects of their personality. Most psychometric tests measure ability, and virtually all accredited psychometric tests measure aspects of personality, are devised by occupational psychologists
SWOT analysis is a very useful tool for auditing an organization and its environment. As it’s the first stage of planning and helps marketers to focus on key issues. SWOT stands for strengths, weaknesses, opportunities, and threats. Strengths and weaknesses are internal factors. Opportunities and threats are external factors.
In SWOT, strengths and weaknesses are internal factors. For example:A strength could be:
Your specialist expertise in your fields
A new, innovative product, service or staff
Location of your business
Quality, processes and procedures
Any aspect of the business that adds value to your product or service
A weakness could be:
Lack of expertise in your choosen field
Undifferentiated products or services (i.e. in relation to your competitors).
Location of your business.
Poor quality goods or services.
In SWOT, opportunities and threats are external factors. For example: An opportunity could be:
A developing market such as the Internet.
Mergers, joint ventures or strategic alliances.
Moving into new market segments that offer improved profits.
A new foreign market
A market vacated by an ineffective competitor.
A threat could be:
A new competitor in your home market.
Price wars with competitors.
A competitor with new, innovative product or service.
Competitors with superior access to channels of distribution.
Introdution of Tax on your product or service.
However, SWOT analysis can be very subjective at times. One needs to be cautious on over relying on it. People often come-up with the different versions of SWOT. TOWS analysis is extremely similar. It simply looks at the negative factors first in order to turn them into positive factors. So use SWOT as guide and not a prescription.
Simple rules for successful SWOT analysis.
Have a realistic approch about strengths and weaknesses of your organization when conducting SWOT analysis.
SWOT analysis should distinguish between where your organization is today, and where it could be in the future.
It should always be specific. Avoid grey areas.
Always apply SWOT in relation to your competitors i.e. better than or worse than your rivals.
Keep it short and simple. Avoid complexity and over analysis
SWOT is subjective.
Task-I produce a detailed personal development plan
How to produce personal development plan
A Personal Development Plan is a document of reflecting the objectives of development for further planning. This help to set-up a development objectives for the future as well as help to build a border for achieving goal and create atmosphere where people take responsibility for their responsibility.
Effective Personal Development Plan should be:
Effective personal development plan need outline agreed development need, identified the actions to meet the need. The plan also identified timescales for completion and indicates responsibility for implementation; furthermore it should be contained with suggested review dates.
There are certain objectives to build an effective personal development plan among them the SMART objectives is very effective, which summaries as under.
Specific – clearly stating what is to be achieved
Measurable – how will you know you have been successful?
Action-orientated – specifying what needs to be done
Realistic – is it within your control and capability
Timely – achievable within a credible
How to prioritise objectives?
Objectives should be prioritised according to organisation / department need.
One needs to be careful by not having too many objectives on their PDP. It’s always
good to have a few that you can achieve than a long list that you can’t. You
may wish to consider: –
What new skills do you need to acquire and Which existing
Once needs improvement
Think of the current objectives related to your section /
Division / service plan. Is there anything in these where
Improving your knowledge and skills will enable you to achieve
Your aims or improve results?
For the longer-term strategic objectives of your role, is there an
obvious progression of stages?
What time frame do you see for your Career Development
objectives? Is there again an obvious progression of stages
towards your goal?
Task-3- evaluate and review the effectiveness and impact of your learning, and how you will be use this for the future.
An individual have to have a strong desire to learn new set of behaviors. By thinking of current position of an induvidual and where he sees himself upon completing a goal. A goal is like a finishing line, you run forward for the accomplishment. Your aim is the first prize.
Setting goals is at the heart in a PDP which requires a specific and clear intention followed by action. Once the goal is established, it should be followed with consistent effeorts that are conducive enough to reach at that goal. How to learn new behaviors? By educating themselves. Seeking knowledge on your specific area of focus is crucial for replacing old behaviors or habits with new ones. Plenty of resources are available today for self-help. On any level, one can find information to teach you how to identify problem areas of their life. If in the process one finds himself overwhelmed, frustrated or just plain stuck, he should consider using a life coach.
Life coaches are a wonderful resource for success with a PDP . As they provide a help and a strong support system. By having knowledge of self-improvement tools and skills to teach they can be really helpful. They will give you apropriate feedback and encourage you to persevere. Not everyone can do it alone, that is why life coaches exist. There is a lot to be said about someone cheering you on as go for it. They can help monitor your successes and setbacks.
Whether or not you choose to use a life coach or go it alone, be sure to zero in on your strengths. It is easy to fall prey to loss of confidence from not focusing on strengths. Learn new skills to complement your strengths and confidence. It is amazing how learning affects over-all well being.
When you create your personal development plan, realize magic doesn’t happen overnight. It is becoming conscious of your world and how you operate within it. Daily you must make choices that benefit your goals. By doing so, eventually the prize does appear. You must also realize that personal development is a life choice. Some people appear content to meander in their world, oblivious to needed changes. However, life is meant for change. If you do the same things over and over, you will get the same results. Self improvement in life settings and circumstances should always be considered relevant and necessary.
You can recreate your life with a good personal development plan. Self-assessment of problem areas of your life is the first step. Set realistic goals. Choose actions and behaviors which benefit the goals. Maintain a positive support system. And most of all, applaud yourself for wanting something different for your life.
Personal Development Plan can be very effective tools to helping an individual to reflect and record his learning and achievement in a proper way; it can also be effective to make planning his or her further personal and professional development. This process can encourage deep reflection and long term learning habits which focus on their future development.
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