The Management Standard Systems And Occupational Health And Safety Management Business Essay

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Its with great pleasure that the company has risen from a small size till date that it now employs over fifty people and has now decided to add general instrumentation into the working process, the above are critical issues which have effect and consequences that could cause hazards to the growth of the company if they are not checked in good cause.

The rising number of staff in the organisation is of great important to the work process, so therefore there safety if not handled could have an overriding effect on the company, not leaving the environmental interaction with the work process and the staff should also not go unnoticed. While the aim of the company which is to produce quality product is also a concern.

Mr D.J Robinson, as a professional in the field of health, safety and quality management, i would be glad if the organisation takes note of the following British standards institute recommendation on the following areas.

Occupational health and safety management

Environmental management system

Quality management system

Cooperate social responsibility

The application of this appropriate management system is important in sustaining a logical and consistent approach to improve organisation effectiveness.


Many organisations are adopting the management system standards to improve on their business focus and performance. The main requirements of these management systems standards can be categorise into;



Implementation and operation

Performance assessment


Management review.

Although each management has its own requirement, the six (6) subjects will be present in all of them and can be adopted as a basis of integration (BSI, 2006).

ISO 1900:2008

This management standard can be used to assess an organisation`s ability to meet customer, statutory, and regulatory requirement applicable to the product and the organisation `s requirements. The standard can be used in the certification of bodies to assess the ability of the organisation to meet customer, statutory and regulatory requirement that are applicable to the product and organisation`s own requirements (BSI, 2008). The aim of this system is to prevent , give protection to the environment against pollution, taking in mind also the societal and economical need of the customers.

ISO 14001:2004

It is an international standard requirement for an environmental management system intended to enable an organisation develop and implement a policy and objectives which will take into account legal requirement and information about significant aspects. this applies to environmental aspects which the organisation can control those it can influence. The organisation shall establish, document implement maintain and continually improve environmental management system in accordance with the requirement of this standard (BSI, 2004)

OHSAS 18001:2007

This management standard is intended to provide all organisation element of an effective occupational health and safety (OH&S) system that would make it possible to integrate it with other management requirement The Occupational Health and Safety Assessment Series (OHSAS) standards specifies requirement for an Occupational Health and Safety (OH&S) management system such that an organisation will be able to control risk and improve on its OH&S performance.

OHSAS18001:2007 management system standard has been developed to be compatible with ISO 19001:2000 and ISO1400:2008 (OHSAS project group).

PAS 99:2006

PASS 99 is applicable to all sizes and types of organisation. It specifies common management systems requirement and can be used as a frame work for the the implementation of two or more management system standard. It can be used be used in combination with management system standard such as ISO 1900, ISO 14001 and other national and international management standards. Organisations will benefit in terms of consolidating the common requirement in all management systems as well as managing the requirement effectively. (BSI, 2006)

application to work process.

Doing a job hazard analysis on a spray paint work process in your organisation, the following risk where identified which were linked to the non implementation of these standards. Hazard such as falls, emission of volatile organic compounds (VOCs), paint waste disposal were highlighted as risks associated to both man and the environment, so need to address is of importance to the company so as not to incure wrath from government or regulating agencies or even get damage claims from the workers themselves.

If control measures such as those mention in the table below culled from the stardard, the risks identified would be eliminated to the minimum, thus avoiding loss time at work.

Table of risk assessment on spray paint process.


Possible hazards


Control measures in place



Skin contamination

Use of personal protective equipment (PPE)

Use of note sign indicating “spray painting in process” DO NOT ENTER


Paint wastage

Uncontrolled resources

Quantity to be use in a day be measured and ascertain.

Foremost calculation be done before purchase


Release of vocs

Depletion of the ozone layer

Appropriate use of proper paint and solvent such as water soluble

Training on our to use the right PPE to work



Injuries or even death

Provision of appropriate PPE .

Use of scaffolding for height painting


Paint waste disposal


Separation of the soluble , solid and other component in mixture.

Treatment of waste before disposal

need for a quality and environmental manager and resourse control in the department.

Diagram page

The need for this manager is essential in every organisation for the efficient running and planning of the work process. so the position should be seen as a top management executive for the effective planning , implementing and review of the standards introduced.

Supervision of the work process within the company would be managed by the department by induction, pep talk, bulletin on notice boards and trainings on handling safety equipment could also be looked at as an avenue to reduce incident or accident at work place

As bsi( 2009) points out, the company should make the resources such as the policy on regulations, safety materials like the gloves, safety boots, helmets.....available to workers and the sole responsibility of employment lies on management while we do the induction and other training needed.

Benefit of introducing the management system

The application of appropriate management system is important in sustaining a logical and consistent approach to improve organizations effectiveness. As a company, D J Robinson and co. must balance priorities in terms of both external and internal pressures to improve performance and reduction of risk, thus improving industrial process. Irrespective of size or nature of production or services provided management systems are relevant.

The benefits of management systems are:

Cost savings

Customers requirement

Cooperate image




Marketing opportunities(quality network, 2006)

Cost savings: proper application of environmental management system enables a company to evaluate all oppurnity for cost savings. Other primary element will be waste and disposal cost minimization.

Customer requirements: customer needs and expectation grow high in company that addresses the management system for customer requirement related to quality and iso9000

Cooperate image: the image of a company can dramatically improve when it demonstrate responsible environmental attitude.

Legislature: to avoid fines and imprisonment a management system ensure recognition of the requirement and compliance.

Insurance: some insurance companies require on environmental audit prior to a freeing over, an effective management system will demonstrate that less risk is posed to insurance company. Thus creates negotiating tool for lower premium

Marketing opportunity: good environmental performance will encourage potential customers to buy from the company, this ensures continuation of wider possible market.

The benefit of health and safety management standard include but not limited to:

Improvement of health and safety performance

Reduction of accidents and injury at work

Reduction of costs related to accidents and incidents

Improvement in terms of morale of the workers because the company is actively looking after their health and safety

the improvement of image and generation of(personal relation) for the company as the public see that the company is taking a responsible attitude towards its employees

the health and safety executives will generally regulate the company’s business with a lighter touch if its well managed

insurance may lower insurance premiums due to the company’s effort in health and safety

it could give more confidence to business partners and government agencies, as transaction is conducted only on business that shows effective management systems

The overall importance of the system is trying to ensure organisation meet up with the responsibility of producing goods and services to meet up with the needs of the customers, care of the environment with the staff and those of the monitory agencies.