Review And Study On Non Profit Organization Business Essay

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The non profit making company only exists to provide the programs and the services which are of public advantage. Often these programs and services are not differently provided by people of the country, the state, or the federal entities. While they can gain a benefit, called a surplus more exactly; such incomes must be maintained by the organization for its future supply of programs and services. The incomes can not profit from the individuals or the agents. Fundamental much of effective non profit making efforts is an engagement with management. Twenty years ago, the term "management" was unpleasant to many of those implied in non profit organizations because of its connotations of the "business." Not profit prided itself on being free from traces of commercial mercenary attitude and abnormal consideration of the lower result. Maintaining a consensus developed in the non profit making sector that management of the need for nonprofits as much as for profit from the companies. The nonprofits, are naturally always devoted "to make good." But they also realize that the good intentions are not any product of replacement for the organization and control, the responsibility, the execution, and results. Those require management and that, alternatively, starts with the mission of the organization.

Problems of Non Profit organization

Also Non profit organization must have many problems like the other organization. Among of these problems are concerned with the fundraising cases. Lack of management control on funds or the differences between income and expenditure, the fundraising problems occur.

Fundraising can be a full time work (or a full time obsession) for the non profit making executive directors. Executive directors are defied to balance their time between raising the money and the managem1ent of program. So too much hour passed on fundraising, the programs and the personnel can not obtain the direction and the drive they need. In addition, if fundraising takes a back seat with the management of program, the cash flow of the financing of the organization will suffer.

Two factors will increase efforts fundraising. One is good programs. The programs which satisfy the significant needs for the community and show results will sell. A panel which is invested in its responsibilities fundraising will be also capital with the organization. The members of the council who take their role in fundraising very seriously will support the organization and will help to bring resources to it.

Another Problem is these non profit organization currently use the manually so the records may be made mistakes, the information may not be available while needed. There will become many disturbs in the work because of these records. And also cannot get the real information. The important information cannot be searched in immediately while needed because It will need to search and check the paper based information. If there is no network in organization, the process of transferring information from one place to another may be delayed.

Each one apart from the non profit making sector observes. First of all, to run a successful organization (providing the service of quality which achieves the mission of the organization) is not enough. The majority of the non profit making directors run of the second businesses rising of the money to support the first. Both are complex and very long activities, particularly when the director wears all the hats of management. In the second place, to develop networks or to seek joint ventures in participation is long, expensive and risky.

Problem Solution of Non Profit Organization

So, to solve these problems of manually occurs, the whole system will need to change to the form of computerized processes. It can minimize the problem of record errors, can get the required information more easily, the information is more reliable, time consuming, no need to use the paper based as manually so reduce the cost so that it can get many advantages. If the system will connect network between computers, it can get the information from one place to another without going on to that place. But there is some problems for converting to computerized form. The staffs on this organization are always use the manual paper based processes and now converting the system to computerized form may be problem for them. So before to change the computerized form, arrange to give computer training for these staffs. As like that it may be convenience.

As this organization is about Non profit organization so the process of using the software must be free or low cost as open source software which can be downloaded by internet. The NOP needs the software like as PowerPoint, excel and word document. Also window software can be used by internet such as Linux. Should training to the staff that concerned with their activities and gradually convert the system to computerized form. These changes must be made during three months by director of NOP organization. In the organization, use 10 computers connecting with network. And have a color laser printer for printing the documents purpose. For this NOP organization, create a website, including database, from Server. This website should be dynamic page so it can display information as time by time.

Project Triangle

Like any human company, projects must be carried out and provided under certain constraints. Traditionally, these constraints were enumerated as "a scope," "time," and "cost". Those are also mentioned while "the triangle of project management" where each side represents a constraint. A side of the triangle cannot be changed without affecting the others. Another improvement of the constraints separates the product "quality" or "execution" from the range, and transforms quality into fourth constraint.

The project Triangle

The time constraint refers to the quantity of hour available to achieve a project. The constraint of cost refers to the quantity saved available for the project. The constraint of range refers to what must be made to produce the result of end of the project. These three constraints are often constraints of competition: the increased range typically means increased time and the increased cost, a tight constraint of time could mean increased costs and the reduced range, and a tight budget could mean increased time and the reduced range.

The discipline of the project management is about providing the tools and the techniques which make it possible to the team of project (not simply the head of project) to organize their work to meet these constraints.

Task 2

Feasibility Study

Best Case Scenario

Worst Case Scenario

Technical

Operational

Economical

Technical

Operational

Economical

Computer Hardware Devices

Note book or Laptop

Branded computer

Monitor

LCD Monitor (17”)

LCD Monitor

(19”)

CRT Monitor

System Unit

Dual Core Cel 1.8 GHz | 80 GB SATA2 (Seagate) | 1 GB DDR2 PC800 (KingSton)

Dual Core 2.5 GHz | 250 GB SATA2 (Seagate) | 2 GB DDR2 PC800 (KingSton)

Core i7 2.66 GHz | 1000 GB SATA2 (Seagate) | 4GB DDR3 PC1333 (Kingston)

Other Accessories

Mouse (USB)

Keyboard (USB)

UPS

Speaker

Printer

Photo Printer

Color Laser Printer

Multifunction Printer

Acceptable Software

Operating System

Linux

Window XP

Window Vista

Window 7

Application Software

MS Word

MS Excel

MS PowerPoint

Browser

Internet Explorer

Google Chrome

Mozilla Firefox

Mail

Google Mail

Yahoo Mail

MS Outlook

All Search Engine

Networking

Topology

Star

Ring

Bus

Mesh

Network Media

UTP

STP

Coaxial

Wireless device

ISDN

Wi-Max

Website Development

Micromedia Dreamwaver

Adobe Dreamwaver

Coffee Cup

ASP.Net

Java Applet

Database

MS Access

SQL Server

Oracle

Training

Training for Staff and Volunteers

Task 3

Activity Network Diagram

 

Network Analysis

Network analysis is the process of breaking down a project into its component activities and tasks, deciding the duration of each and understanding how they relate to each other, these relationship being the framework the project. It is possible to calculate the real world timing of each element, understand the activity and task priorities and accesses significant project risks.

No

Activities

Duration

Dependency

Responsible person

A

Buy Computer Devices and Accessories

3 Days

Team worker from software house

B

Software Installation

4 Days

A

Team worker from software house

C

Connecting Network

5 Days

A

Network technician

D

Developing Website

45 Days

B,C

Website developer

E

Create Database and Fill Data

15 Days

B

Database Administrator

F

Testing to all Activities

10 Days

D,E

Tester

G

Training

15 Days

F

Training Lecturer

This is the activities network diagram for this NPO organization;

The activity Network diagram for Non Profit Organization

B

4

4

7

5

1

8

C

4

5

8

4

0

8

A

1

3

3

1

0

3

D

9

45

53

9

0

53

F

54

10

63

54

0

63

E

9

15

23

39

30

53

F

64

15

78

64

0

78

 

Task 4

Supplier Selection Checklist

 

The consideration of the checklist for supplier

to discover if the supplier can provide all the material, software, services, support and maintenance which you have need
to check if they will install and configure your system thus it is completely operational
to ask whether they will train your personnel
to confirm which support of frontline they can provide for example a helpdesk of telephone
to ask whether they will take the responsibility for the components of system bought elsewhere
to study which kind of service contracts they provide
to obtain the details of what exactly is included in their supply agreement
to discover which kind of guarantee they provide
to confirm if they will continue to provide the support if you take the responsibility to replace the defective material yourself
to discover if they will accept the payment for the system only when it is installed and working with your satisfaction
to ask whether leveling and the difficulties with the software are included in the price
to ask to provide references of other, similar companies which they helped in the past
to ask whether they will provide you the written documentation which will help you to include/understand your system
to decide if you feel that they include/understand your needs for businesses
to enquirer itself of any experiment which they can have in your industry
to ask whether they are happy so that you examine the system suggested, perhaps under the terms of an agreement of not revelation
to discover if they can financially viable and to answer your requirements in the future

 

Checklist for supplier selection

Client Company Name:

Address:

Phone:

Email:

Please check the appropriate response in each of the following question:

Was the goods from the supplier has required quality?

Was the goods from the supplier has Up to date?

Was the supplier has technical ability to do the job?

Are the supplier has the available skill to manage to the goods or sevice?

How much warranty can give from the supplier for their goods or service?

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

 

Are the supplier how to response when any errors have occurred?

Can get necessary amount of goods or service from supplier?

Are the goods or service can get any time when necessary?

Are the supplier have the average price for goods and service?

Was the supplier have any experience of to do this job in past?

Are the services from supplier is pleasure after buying goods or services from them?

Are the related environment like to this supplier?

How the supplier communicate with their customers?

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

 

Good

Average

Poor

How many amount of customers are there from this supplier?

Are the supplier have consistency and integrity?

How the delivery service when ordering goods from supplier?

Are the supplier on the right time when processing for delivering?

Are the records of customer information must secure if the supplier is from online system?

How the security of the supplier for all processes are satisfied ?

Is it convenient to pay cash?

Are the goods are integrity when delivering from supplier?

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Good

Average

Poor

Task 5

Project Communication

Task 4

Task 5

Project Communication

 

Communication: The Lifeblood of a Project

The plan of communication like the plan of project is a part necessary of the project. However, while thinking of the role of the head of project in the glance of planning of communication beyond the written word and of contour laid out in the phases early of a project, otherwise you are established for losses of project.

Communicating with Upper Management and Customers

External agents, such as the sponsor, customer and director of resource, must be maintained with the current of requested progress and their entries. he plan of communication should detail the strategy not only to inform these agents, but to actively control their hopes like well4".

To answer the following questions to decide to which information should be transmitted by relay the directors and the customers:

Who has need of the information, why and when?
Which type of information will have need and in detail that?
Which objective thing when you will be communicated with the customer and the administration and that half the better thing accomplish that one?

Effective project communication

The constant and effective communication among all the agents of project lines up high among the factors concluding the successfully of a project. It is a principal necessary thing to obtain the good things made of good the way, As knowledge is power, sharing knowledge authorizing each agent of project.

A plan of communication of project is the strategy written to obtain good information with the right agents of project at the good time. Each agent has various conditions for information while they take part in the project in various manners.

The project Communication with stakeholders

Target Audience

Objective

Communication ways

When Process?

Who to Action?

Director

To know about the scope of the whole project

Meeting, Presentation

At the earliest stage of the project

Project Manager

Board of Trustees

To consider and explain for financial budgets

Meeting, Presentation, Phone, Email

After initial analysis is finished

Project Manager

Director and Staff members

To buy the computer devices and necessary accessories

Presentation, Phone, Email

After getting the permission from sponsors

Project Manager and other team workers

Director

To decide for connecting to the network

Presentation, Phone, Email

After necessary computer devices have been taken

Project Manager, Network Technician

Director

To decide the design and layout of the website

Discussion, Presentation, Phone, Email

During design stage

Project Manager and designer

Director

To test and accept the unit page of the website

Presentation, Email

Every unit page has been finished

Project Manager and programmer

Director

To test the whole of the website

Presentation, Email

After the whole website has been finished

Project Manager, Designer and Programmer

Director

To give the domain name of the website

Brainstorming, Phone, Email, Discussion

After the website is developed and before to publish

Project manager and web developer

Director

To connect and use with the database

Presentation, Discussion, Email

Before connect with the database and after software have been installed

Project Manager, DBA

Director and Staff members

To train to manage budgets, using computer and internet

Presentation, Q & A, Discussion

After all processes have been finished and ready to use

Software house team workers

Staff members

To train to able to update the news of the NPO's Website

Presentation, Q & A, Discussion

After all processes have been finished and ready to use

Web developers

Volunteers

To train the used of internet and database

Presentation, Q & A, Discussion

After all processes have been finished and ready to use

Software house team workers

Reference

 

Bibliography

 

Appendix

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