Occupational Health and Safety Practice

Published:

OCCUPATIONAL HEALTH AND SAFETY PRACTICE

Plan and evaluate programmes to promote occupational health and safety practice

Task 1:

My work placement:

Te Whanau o Waipareira Trust

Te Whanau O Waipareira Trust is an Urban Maori Authority and was founded on the strength of its social, education, health, economic and spiritual indigenous self-determination agenda. It has provided services for over 25 years to the wider West Auckland community. It has brought together health, social, justice and education services to provide a one stop location for the whānau/family and for Whānau Ora.

Target group for the programmes to promote occupational health and safety practice:

Internal stakeholders

Key stakeholders (role, and details of what inputs they require or can provide to the potential health and safety programme)

  • Operation manager:
  • Ensure that health and safety rules and legislatives, policies and procedures are complied in the organization.
  • Health and safety officer
  • To respond to any health and safety issues in the organization.
  • HR or Training Manager
  • Knowledge of training courses related to health and safety that have been run (or of available courses).
  • Social workers, staff in HR and IT department and other staff
  • To comply with the health and safety policies and procedures in the organization. This includes acting in a appropriate manner according to the organizational health and safety policies and procedures and receive training about health and safety.
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Demographic profiles of target group:

Te Whanau o Waipareira Trust has 73 full time staff including social workers, social work practioners, staff from IT, HR and food bank as well as 45 volunteers. Staff consist of different ethnicities including New Zealanders, Chinese, Samoan, cook island and Korean. English and Te Reo Maori are two main languages spoken in the organization, however, there are other language spoken when dealing with different referrals.

Output of searches of relevant literature

Any relevant content from courses you have attended

Healthcare Studies level 5 and Healthcare Management level 6

The relevant content from the courses I have attended are occupational health and safety practice which include accident record, hazard register, standards, training, manuals, policies and procedures, job description and inventory. Also there are some trainings are relevant to health and safety such as first aid training and fire evacuation.

Peer networking:

Peer networking means the interaction or relationship with the people you work with. They can be your colleagues, your subordinates and your managers. Having a good peer networking enables you to have good relations with people you work with and there will be good group dynamics and more ideas coming up, which is very beneficial for the organization as a whole.

Other information sources including databases, libraries, accident and/or incident reports

There are accident and incident reports available for the staff.

Health and Safety rules and regulations are also available in the library in each level in the whanau house and in the online staff account as well.

Any information regarding health and safety will be recorded in the Waipareira databases, whether it be in the health and safety officer or online.

Accident Compensation Corporation (ACC) experience rating records

  • Experience rating records provides Accident Compensation Corporation (ACC) with a means of adjusting an organisation’s ACC levies, based on its claims history.
  • This means that an organisation with lower levels of claims could expect to pay a reduced levy, and an organisation with higher levels of claims a higher levy.
  • The objective is to reward those organisations with a safe working environment.

Indentified impacts of other existing or proposed programmes

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Task 2:

  • Driving, the use of cars. Some of the cars are not safe regarding WoF and tyres. Some of staff breach Waipareira driving policy and breaches of rules and use of vehicles.
  • Manual – lifting, unavailability of staff at particular times for two persons lifts, which may cause back strain, a lot of injuries from lifting activities and potential danger from lifting equipments.
  • Hygiene- personal, there are some hygiene issues which may cause infection.
  • Hazards entered in the hazard register that have not been resolved e.g. unsecured cables, a broken window catch, etc…

Task 3:

Driving, use of cars:

  • Strategy 1 fully warranted and tyres checked on a regular basis according to the local standards of warrant of fitness( the work environment)
  • Strategy 2 Staff will acquaint themselves with the “ Waipareira Driving policy” and breaches of rules and use of vehicles will be dealt with by the supervisor as a discipline matter. Education programme on “Waipareira Driving policy”. ( education and policy)

Manual lifting:

  • Strategy 1 – education programme on safe lifting techniques (educational)
  • Strategy 2 – develop proposal for lifting equipment (eg trolley) (ergonomics, work environment)
  • Strategy 3 – develop roster policy to ensure availability of staff for two person lifts (policy)

Hygiene- personal:

  • Strategy 1 –education programme around wellness and personal hygiene (educational)

Hazard Register:

  • Strategy 1 – re-educate staff on the purpose of the hazard register (educational)
  • Strategy 2 – amend/develop policy for reviewing the hazard register, and addressing any hazards that have not been eliminated, isolated, or minimized (policy )

Marketing the proposed programme within the workplace

Strategy

To Whom

How

Driving, use of cars:

  • Strategy 1
  • Strategy 2
  • To all staff involving in using cars
  • Health and Safety officer regularly checked these vehicles. Make sure they meet the standards and safe to use
  • Promote via internal communications channels such as staff newsletter or staff emails about the education programme on “Waipareira Driving policy”

Manual lifting:

  • Strategy 1
  • Strategy 2
  • Strategy 3
  • To all staff involving in lifting
  • Promote via internal communications channels such as staff newsletter or staff emails about the education programme on safe lifting techniques
  • Arrange group meetings to come up with proposals about lifting equipments
  • Staff doing rosters come up with rosters regarding two person lifts

Hygiene- personal:

  • Strategy 1
  • To all staff
  • Promote via internal communications channels such as staff newsletter or staff emails about the education programme on wellness and personal hygiene

Hazard Register:

  • Strategy 1
  • Strategy 2
  • To all staff
  • Promote via staff notice boards about the hazard register re- training or through emails and newsletters.
  • Arrange meetings about reviewing the purpose of the hazard register and start addressing any hazards that have not been eliminated, isolated, or minimized (policy )

Task 4:

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Strategy

Process Objectives

Impact Objectives

Outcome Objectives

Driving, use of cars:

  • Strategy 1
  • Strategy 2
  • Health and Safety officer checked the vehicles weekly.
  • To develop the programmes a team approach will be used, with key team members identified by 30 October.
  • Staff will understand “Waipareira Driving policy” and follow it.
  • Staff will understand the safe use of the vehicles.
  • All the vehicles are safe to use. Reduction of 30% in the injuries caused by vehicles(six months after programme implementation)
  • A reduction of 50% of complaints about the vehicles(six months after programme implementation)

Manual lifting:

  • Strategy 1
  • Strategy 2
  • Strategy 3
  • To develop the programmes a team approach will be used, with key team members identified by 30 September.
  • The educational programmes will be implemented using a mix of communication and training courses by 30 November.
  • Staff will follow safe lifting procedures for all lifts, including using two people for lifts that have been identified as two person lifts (from date of training).
  • Staff using the lifting equipments will follow the proposals.
  • A reduction of at least 15% in accidents/incidents related to lifting (six months after programme implementation)
  • A reduction of 50% of complaints about lifting(six months after programme implementation)

Hygiene- personal:

  • Strategy 1
  • To develop the programmes a team approach will be used, with key team members identified by 30 September.
  • The educational programmes will be implemented using a mix of communication and training courses by 30 November.
  • Staff will follow hygiene procedures including hand washing, and staying from home from work when unwell (from the date of training and policy implementation).
  • The wellness of staff will be promoted.
  • A reduction of at least 15% in danger related to hygiene (six months after programme implementation)
  • A reduction of 50% of complaints about hygiene(six months after programme implementation)

Hazard Register:

  • Strategy 1
  • Strategy 2
  • To develop the programmes a team approach will be used, with key team members identified by 30 September.
  • The trainings will be implemented using a mix of communication and training courses by 30 November.
  • Staff will know the purpose of the hazard register and follow it.
  • The policy for hazard register has been developed and current hazards have been addressed.
  • A reduction of at least 20% in hazards(six months after programme implementation)
  • A reduction of 50% of complaints about hazards(six months after programme implementation)

Methods:

  • Pre-test research – prepare a proposal for key stakeholders that outlines the detail of each programme, and ask for their feedback
  • Baseline & other surveys – prepare a quiz for the target audience to establish current knowledge (for the topics to be covered by the health and safety programmes). The quiz (or similar) can be repeated after the programmes have been implemented.
  • Sampling – take a sample of the target audience for example 5% and complete face to face or telephone interviews to gain detailed feedback on the programmes that have been implemented
  • Developing questionnaires – e.g. use of survey monkey (or similar) to gain feedback from the teams who develop the programmes with regards the development and implementation process
  • Establishing focus groups – made up of target audience, could be used to identify gaps in programmes, or opportunities for future health and safety programmes
  • Assuring quality – feedback forms to be completed by target audience
  • Analysing and interpreting statistics, identifying trends – eg reviewing accident/incident statistics at timed intervals post-implementation of the programmes, say after 3, 6, and 12 months.

Task 5:

Strategy

Print/electronic resources

Human resources

Equipment

Costings (short term and medium term)

Driving, use of cars:

  • Strategy 1
  • Strategy 2
  • Emails, newletters, posters.
  • Health &Safety officer, staff and training officer.
  • Rooms for staff training.
  • Short term:$800 for printing cost
  • Long term:Nil

Manual lifting:

  • Strategy 1
  • Strategy 2
  • Strategy 3
  • Company-wide email, newsletter, poster on staff room wall, brochures or leaflets produced in house, or sourced externally from government agencies.
  • Cross functional employees for programme development and programme evaluation teams, training course facilitators
  • Meeting rooms, accident/incident report templates
  • Short term: $1500 for in-house printing costs)
  • Long term: Nil

Hygiene- personal:

  • Strategy 1
  • Emails, newletters, posters.
  • Staff and training officer
  • Rooms for staff training.
  • Short term:$800 for printing cost
  • Long term:Nil

Hazard Register:

  • Strategy 1
  • Strategy 2
  • Emails, newletters, posters.
  • Cross functional employees for programme development and programme evaluation teams, training course facilitators
  • may involve in other staff when addressing current hazards
  • Meeting rooms, samples of hazard register
  • Short term:$900 for printing cost
  • Long term:

May cost more when addressing the current hazards, depending on the hazards.