Security Administration and Management at the CIA organization

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Security Administration and Management at the CIA organization

I. Introduction

The CIA is a well recognized security organization that serves many security purposes. The firm has the role and responsibility of ensuring that the American citizens are safe from any domestic and international threats.

A. Security Vision and Mission

The vision of the CIA is to be an unmatched agency in its core capabilities as well as functioning as a team which is highly integrated into the Intelligence community. One Community is its slogan. The CIA's mission is to support the President, the National Security Council, and all officials who make and execute the U.S. national security policy by providing accurate, comprehensive, and timely foreign intelligence on national security topics; and by conducting counterintelligence activities, special activities, and other functions related to foreign intelligence and national security, as directed by the President (Darling, p.14).

The CIA's mission is to be the best and the nations first in the line of defense. Accomplishing what has not and cannot be accomplished by others is their aim. The ways used by the CIA in meeting their goals an achieving their mission include the collection of information that show details on their plans, capabilities and their intentions and they also provide the basis they use to make decisions and the actions taken or to be taken (Contos et al., p.32). They also give timely analyses that provide insight, warning and also opportunity to the head of state and other decision makers who are involved in the protection and the advancement of the interest of America. Conducting covert action at the direction of the President to preempt threats or achieve US policy objectives.

The core values of the CIA are connected to their service provision, integrity, and excellence. The country is put first and the agency before itself and quiet patriotism is their hallmark. They are dedicated to the mission and are very proud of their extraordinary response to the customer needs. When it comes to integrity, the CIA upholds the highest standards of conduct and seeks the truth among themselves as colleagues as well as to their customers.

Honor is given to the Agency officers from the past and also their current colleagues. High standards are also held at the CIA organization when it comes to excellence. There is embracement of personal accountability performance is used as a way of reflecting and learning. The thesis statement is, “Security Administration and Management of the CIA.”

B. Roles and responsibilities of the CIA

The roles and responsibilities of the CIA are generally to help the director of central intelligence agency and these roles are;
Collecting intelligence through human sources and by other appropriate means
Correlating and evaluating intelligence related to the national security and providing appropriate dissemination of such intelligence;

Providing overall direction for and coordination of the collection of national intelligence outside the United States through human sources by elements of the Intelligence Community authorized to undertake such collection and, in coordination with other departments, agencies, or elements of the United States Government which are authorized to undertake such collection, ensuring that the most effective use is made of resources and that appropriate account is taken of the risks to the United States and those involved in such collection; and performing such other functions and duties related to intelligence affecting the national security as the President or the Director of National Intelligence may direct (Sennewald, p.53).

In an attempt to accomplish and fully carry out its activities effectively, the CIA carries out research, engages in development and the deployment of high-leverage technology for intelligence purposes. On the other hand, the CIA as a separate agency serves as a source of analysis on issues that are of concern as well as working closely with organizations that deal with intelligence to make sure that the client gets the best intelligence services possible.

C. The Organizational Chart

The Director of the Central Intelligence Agency
The Director of the Central Intelligence Agency is Leon E. Panetta.
The D/CIA is nominated by the President and confirmed by the Senate. The Director manages the operations, personnel and budget of the CIA and acts as the National Human Source Intelligence (HUMINT) Manager.

D. Requirements to Run the CIA

The following are the requirements to run the CIA agency:

American citizenry;

A person who is not a citizen of America is not allowed to work in the CIA and the agency does not help people to get US citizenship in order for you to work with them.

Free from Drug use;

Applicants found to have used illegal drugs in the last 12 months prior to the application is not allowed to work with CIA and their application is terminated. Incases where applicants are found to have used drugs in the past one year prior to the application, the application is not disqualified its taken into consideration when the application is reviewed.

Security clearance;

In order to work with the CIA, one is required to be free from any conflicting allegiances since the information to be handled at the CIA is highly classified and hence on must demonstrate loyalty and trustworthiness (Miller, p.26). The applicants' information is examined before one is granted security clearance. If there any suspicions by the CIA that the applicant will not get security clearance, one is not hired. Any information you submit will be reviewed with a polygraph test given by the CIA.

Acquaintances background test

The CIA will check the background of the applicant by talking with relatives, friends and contacts. This process takes some time and it is even lengthier in cases where the applicant has many or a large number of foreign contacts. When speaking to the applicants contacts, the CIA does not clearly specify what they are looking for.

Medical and Physical Exams

An applicant must pass a medical and physical exam to ensure that they will be capable of performing the duties of the job for which they are applying. The exam varies depending on the position applied for and this is because there is a variety of job.

Academic Requirements

For many positions, application is enhanced by the ability to speak a foreign language but for other positions like foreign language instructors, the ability to speak foreign language is a requirement.. A number of positions, such as the analytic methodologist, require a bachelor's degree. In cases where the position requires a college degree at least a 3.0 GPA is required. There are a number of positions that require advance degrees, such as a psychologist which requires a doctorate.

E. Budgetary Allocations: recommendations

The United States government allocates about 3 % of its annual budget to security agencies. A large proportion of this goes to the Federal Bureau of Investigation (FBI) as well as the CIA. This has definitely never been adequate according to (Miller, p.34). The United States government would therefore need to consider the fact that the security of the American citizen has been put at risk with limited budgetary allocations. The maintenance of security is an expensive affair which must be met with the necessary seriousness to avert criminal activities.

An imperative recommendation would be to allocate the budgetary resources according to region so that each and every state receives its fair share of the budgetary allocations.

F. Analysis of the Era of Total Asset Protection

Total asset protection that is under the responsibility of the CIA is quite vast. The CIA being a large organization is charged with responsibility of overseeing asset protection to a certain boundary. Critics suggest that this has always been too large compared to the human resources as well as financial resources allocated to the CIA. There have been plans in the past to try and limit this to match the resources as well as ability of the CIA to meet these obligations so that they are not overwhelmed as is the case with other smaller security firms. This will avert security lapses.

G. CIA's focus on Business Risk Analysis

This is the process of identifying the possible threats that might face the information resources used by a security organization in the achievement of its business objectives. It also entails deciding on the countermeasures required in an attempt of reducing the effects of the possible risks or eve the risks themselves.
Risk assessment is done by a group of people who have knowledge of the specific business area. The code of practice for information security managements recommends the following aspects to be examined during risk assessment and analyses; security policy, assessment management, organizational information security, communications and operations management, physical environment security, human resource security, access controls, information security incident management, information systems acquisition, development and maintenance, business continuity management and regulatory compliance (Cazemier and Overbeek, p.44).

In broad terms the risk management process consists of:

 Identification of assets and estimating their value.
 Conduct a threat assessment.
 Conducting a vulnerability, and for each vulnerability, calculate the probability that it will be exploited. Evaluate policies, procedures, standards, training, technical security.
 Calculate the impact that each threat would have on each asset. Use qualitative analysis or quantitative analysis.
 Identify, select and implement appropriate controls. Provide a proportional response. Consider productivity, cost effectiveness, and value of the asset.
 Evaluate the effectiveness of the control measures. Ensure the controls provide the required cost effective protection without discernible loss of productivity.

H. CIA and Human Resource Support

The human resource department at the CIA builds and shapes the workforce around the intelligence needs of the nation. It does this by attracting, hiring, developing, challenging and rewarding the employees managing their human knowledge, enhancing their human capabilities, supporting and developing the workforce till retirement. The most highly qualified people are hired from different background. The CIA also has established productive partnerships with universities, colleges and other professional networks including organizations that the sources of top talent.

The corporate HR programs of the CIA provide subject matter expertise in performance, compensation, policy, management and also data interpretation to support the HR challenges faced by CIA's senior leadership. The key initiatives of the HR programs are; providing support to the Agency's future transition to a pay for performance system; conducting compensation and retention studies to attract and retain a talented workforce; conducting job and occupational analysis; developing promotion and selection criteria; developing policies in support of the Agency's strategic direction; and conducting analysis in support of workforce planning (Campbell, p.67).

The Leadership Development Program promotes a culture of leadership by developing current and future leaders through formal education, strategic talent reviews, experiential learning opportunities, corporately coordinated assignments, and tailored feedback enriched by leadership development tools.

I. The Global Operations Support for the CIA

The CIA cannot be successful without the global support of various security agencies including the FBI and Interpol. The CIA equally has its representatives in most major countries who oversee the skeletal operations of the organization in those localities. There are other organizations which work in tandem with the CIA to ensure that the security administration is up to the expected standards.

The Center for the Study of Intelligence (CSI): Captures, promotes, and provides insights of the CIA's history to inform the decisions and meet the expectations of the Intelligence Community.

CIA Universities provides centralized learning opportunities for CIA employees to equip them with the shared values, commitment to mission, knowledge, and excellence in intelligence tradecraft and leadership needed to accomplish extraordinary tasks. The University also offers training and educational opportunities to enable our workforce to develop new knowledge and skills and to gain from lessons learned by others in performing our unique and difficult mission.

II. Discussion
A. How the CIA has dealt with panic du jour

This is a situation that causes panic and a lot of distress. The CIA is usually ready for this situations and deals with them according to the magnitude and the weight of the effects the situation may cause. With the help of the experts working in the CIA, investigations are carried out and immediate measure are taken in an attempt to prevent the occurrence of the situation, in cases where the occurrence of the events can not be stopped, the CIA advices people on how to handle it to minimize its effects on the nation. Where the situations are caused by people, investigations are carried out and the law offenders are taken to court to face the justice system.
The CIA has many roles and responsibilities of which at times it carries them out depending on its capacity and capabilities and at times it out sources some resources (Darling, p.11). This is made effective by the many relationships it has with the other intelligence bodies in the country as well as outside the country depending on the issue at hand. The CIA has many proprietary bodies in various parts of the country is these bodies are responsible for carrying out most of the activities and duties of the CIA.

B. Use of Proprietary v. Outsourced Efforts

Proprietary resources or efforts may be time consuming and expensive in the long-run than outsourcing. For this reason, the CIA would rather outsource certain of its security functions such that they are left with the strict administration and oversight of security matters. Moreover, outsourcing is also advantageous as the outsourced function is outsourced to experts who are able to carry on with the mandate and in accordance with the mission and vision of the CIA organization.

C. Threats to the CIA organization

The CIA in its performance of its roles is faced by many challenges and threats. Some of these threats are;

Al Qaeda:

This remains the number one job of the CIA as the Al Qaeda organization has the capacity to most threaten the physical safety of America and Americans.

Violence in Mexico;

Mexico has a horrible surge in violence that may cause and has even has caused the cia to talk with the Mexican authority, in more meaningful and deeper ways, in an attempt to discover ways to cooperate against what is viewed as a common problem.

Iran's nuclear program:

As Iran continues to churn out low enriched uranium, they do it at great cost, diplomatically and economically with regard to sanctions. They seem to be doing it with a purpose and there is the fear that with time and as the stockpile grows, they are going to have to make a decide on what to do with it.

III. Conclusion

A. Beneficial management theories

Contingency theory

This theory asserts that managers must take into account all the aspects of the situation when making decisions (Saiyadain, p.12). In this situation, leadership is dependent on the current situation and makes decisions from there. This is very important for the CIA because it can not rely on the using the same procedures used to deal with situations that happened a long time to handle the present situations and still remain effective. It should use the advancing technology to upgrade its processes and procedures for it to meet its goals as well as achieve its mission.

Systems theory

This theory looks at the organization as a system that is made up of many parts that work hand in hand in attaining the goals of the organization (Saiyadain, p.12). With this, management can be able to coordinate many activities at the same time and this helps in attaining results faster and in making well infirmed decisions which is crucial for security companies and organization

Chaos theory

Looking at things from this perspective gives a manager the initiative to always be prepared for unforeseen changes. For the CIA to be successful in it mission, it must put in measures to ensure that they are always prepared to deal with unforeseen security issues.

The CIA is therefore mandated with the control and administration of security issues as well as security intelligence in the United States. The thesis statement is, “Security Administration and Management of the CIA.”

IV. Works Cited

Campbell, David. Writing security: United States foreign policy and the politics of identity. Michigan: Manchester University Press, 1992.

Cazemier, Jacques, A., & Overbeek, Paul. L. Security Management. 9th ed. Berlin: The Stationery Office, 1999.

Contos, Brian T. et al. Physical and logical security convergence powered by enterprise security management. Boston: Syngress, 2007.

Darling, Arthur B. The Central Intelligence Agency. Atlanta: Penn State Press, 1990.

Miller, Connie Colwell. The Central Intelligence Agency: Stopping Terrorists. Edinburgh: Capstone Press, 2008.

Saiyadain M. S. (2003). Human Resources Management, 3rd ed. Edinburgh: Tata McGraw-Hill.

Sennewald, C. A. Effective security management. 4th ed. London: Elsevier, 2003.

Wagner, Heather Lehr. The Central Intelligence Agency. Washington: Chelsea House, 2007.