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Bookkeeping, accounting and auditing clerks have very important job responsibilities. They maintain accounting records by calculating expenditures, receipts, accounts payable and receivable, and profit and loss. They also possess a large variety of other skills that make them even more valuable such as being a full charge bookkeeper which take care of an entire company's books, or could be accounting clerks that specialize in certain tasks.
The Bookkeeper is the person who is responsible for many procedures that are performed once or twice a month. They are responsible for what is known as the general ledger, the transactions of the costs and incomes of a company, the bookkeeper processes payroll and accounts payable accounts to insure that there are enough funds in the accounts to cover the expenses of the payroll and accounts payables. Bookkeepers also produce financial reports and summaries for managers. The bookkeeper must reconcile bank statements and keep the accounts receivables up to date they are also the ones who receives and distributes supplies. A bookkeeper needs at least two years of college depending on the size of the company that they will be working for and the responsibilities they will carry for a company. Most bookkeepers take a four year course of studies into the field of accounting. A bookkeeper should do internship within an accounting office to help prepare them for the duties they will have with a company. Bookkeepers must have good communication skills, not only the ability to make reports but explain them in depth. The bookkeeper must be proficient at meetings and capable of demonstrating financial information to certain employees in the company. The Bookkeeper works with many different departments and must be able to get along well with others, in other words they must be a team player. Computer skills are a must and knowing different accounting programs is essential in most bookkeeping jobs. The bookkeepers national salary varies in between eleven to eighteen dollars an hour but this all depends on what kind of company you work for, certain bookkeepers make much more money.
Accounting clerks are in charge of specialized tasks such as accounts payable, and accounts receivable, their job title often reflects what type of accounts they specialize over. Accounting clerks work for all different sizes of businesses, and their tasks tend to be more detailed with larger companies. Their job responsibilities vary by their level of experience, so an entry level accounting clerk would be in charge of posting transactions, totaling accounts and calculating interest charges. Many accounting clerks have earned associate's degrees in business or accounting, though some enter the field with only a high school diploma. Associate's programs focus on teaching the basic accounting procedures and skills. A bachelor's degree is not needed for a job as an accounting clerk, though some clerks have degrees and get advanced to senior Accounting positions quicker. Due to the fact that they provide services to others they must be a people person. An accounting clerk should also have high ethical morals and be held to the highest level of professionalism at work. They are required to be good with numbers since they will be working with them constantly and they are highly advised to be comfortable with computer technology. Accounting Clerk jobs are growing at an increased rate compared to other professions. Many of the jobs available will be due to pre-existing accounting clerks being advanced to other positions or retiring. In the year 2008, Accounting Clerks earned an average of $33,800 per year, that's according to the U.S. Bureau of Labor Statistics. The highest paid Accounting Clerks work in Washington D.C., Connecticut, California, Alaska and Massachusetts. Many senior corporate executives have a background in accounting. Starting accountants often advance positions within one or two years and to senior positions within few years after that. Those who excel and show motivation could easily become supervisors, managers, or partners by opening up their own public accounting firm or transferring to executive placements in private firms.
Auditing clerks job duties consist of operating computers with accounting software to record, analyze and store information they also must receive and record bank cash, checks and vouchers. It is also part of their job to calculate and prepare checks for taxes, utilities and other odds and ends payments. Reconciling records of bank transactions is one of their most important job duties. Audit clerks also have to prepare trial balances, they monitor the accounts and loans to make sure payments are up-to-date, maintain inventory reports and prepare expense reports and purchase orders. Their biggest obligation to a company to keep everything in order and accurate so mistakes are eliminated from occurring. The skills that are demanded from and audit clerk include mathematical knowledge, exceptional reading comprehension skills, being able to manage time and remain efficient and critical thinking is a huge addition. It is important to be able to solve problems, playing with numbers plays a huge role of audit clerks. Reading comprehension is essential to be able to understand information that is passed around the company. Time management is a very important aspect, they are needed to be able to manage their time effectively so that their jobs are done effectively. Audit clerks will need to be able to think critically, using logic and reasoning to solve problems that might suddenly occur. Audit clerks must acquire the knowledge of patient billing, purchase requisitions, financial reports, tax reports, invoices and clerical and administrative processes, such as sorting mail, typing and accepting orders. They must know how to properly perform these tasks consistent with the policies and procedures of the company. To perform the duties of an audit clerk, an associate degree in the fields of computer technology and business or accounting is required. A good understanding of math and english prepares an audit clerk for catching mistakes on reports and in the company's records. Most companies will accept graduates right out of high school and provide job training, but having a degree increases the chances of landing a job as an audit clerk. As of 2010, the average annual salary for an audit clerk is $40,973, according to CBSalary.com. Professional recognition through certification or other designation provides a major advantage in the job market. Certification can prove that you possess professional abilities in a specialized field of accounting and auditing. Auditors can seek credentials from a wide variety of professional societies. The Institute of Internal Auditors offers the Certified Internal Auditor (CIA) designation to graduates from accredited colleges and universities who have worked for 2 years as internal auditors and have passed a four-part examination. The Institution also offers the designations of Certified in Control Self-Assessment (CCSA), Certified Government Auditing Professional (CGAP), and Certified Financial Services Auditor (CFSA) to those who pass the exams and meet educational and experience requirements.