Citizen Service Centres (KEP): Perceptions of Customers
Disclaimer: This dissertation has been submitted by a student. This is not an example of the work written by our professional dissertation writers. You can view samples of our professional work here.
Any opinions, findings, conclusions or recommendations expressed in this material are those of the authors and do not necessarily reflect the views of UK Essays.
1.1 Importance of the Research
According to the philosophical bases of marketing customer wants satisfaction. As the consumer is the key for a firm, the voter is the central element for a government or party (Lock and Harri,1996).In this context the citizen - voter wants satisfaction and searching his satisfaction from the services that are offered to him is ‘‘ a lens through which government and public managers can gain a better perspective on how citizens respond to the performance of public services'', (Van Ryzin , 2004) and offers important findings for the policy makers.
Citizen satisfaction surveys are frequently used by U.S. local governments and public administration researchers in order to measure the quality of local government services (Hatry et al., 1992; Miller and Kobayashi, 2000). A big number of U.S. cities use surveys regularly (New York , San Francisco, Phoenix etc.),in order to analyze in a descriptive and unvaried way , the level of perceived quality of services ,within a locality and over time (Van Ryzin et al., 2004).
Recent studies have compared citizen satisfaction with benchmarks that were developed from data collected across many localities (Miller and Miller 1991; Miller and Kobayashi 2000), and have focused on the individual, jurisdictional, and city-specific determinants of citizen ratings of service quality (De Hoog, Lowery, and Lyons 1990; Hero and Durand 1985),like taxes and expenditure ,and also on demographic and socioeconomic characteristics of respondents such as race (Schuman and Gruenberg, 1972).
Other investigations have negotiated the citizen satisfaction from the police according to their ethnoracial characteristics (Brad W. S. 2005), or satisfaction from the education system or from hospitals (Amyx,Bristow ,2001, Suda Anita D.,1998).
The importance of the public services quality became popular in the United Kingdom at 1990s when the political parties put an emphasis on the subject ,but even in our days the need for quality services that meet “customer” - citizens needs and expectations, is more and more obvious .This need for quality public services is even expressed by the European Social Fund, as the implementation of the strategy and policies of the European Committee at Member States ,is strongly related with the public service organizations, which many of them are responsible for (ESF,2009).
And although, in the marketing research exist a number of well-developed models of approaching customer satisfaction, there has been little development of a model that would test citizens satisfaction.
As a result, it would be valuable to test such a model in the framework of Greek public services.
1.2 The Research Objectives
The overall objective of this research is to examine the Greek citizens perceptions and expectations of service quality concerning the Citizen Service Centres (KEP) -a Greek public service - based on servqual model. From this overall objective a number of more specific aims can be identified:
- Investigate consumer expectations towards the service offered from public services
- Examine citizen perceptions about Citizen Service Centres(KEP)
- Asses the factors that play an important role in the service quality of Citizen Service Centres (KEP)
2. Literature Review
2.1 Politics and the marketing concept
It has often been argued that the application of ‘marketing' tools and instruments in politics is nothing new (Perloff, 1999; Baines and Egan, 2001).In the last twenty-five years what have changed about the political marketing is not just the size of political marketing management but also the belief that political actors act and think in political terms. Political actors are them that they try to do marketing management in a frame of integration of marketing instruments in a coherent marketing strategy (Newman, 1994a; Dermody and Scullion, 2001).
It is supposed that the selling of politicians and the selling of a product is linked (O'Shaughnessy, 2001) and that commercial and political contexts are essentially similar (Kotler, 1999).
Many marketers believe that the tools and concepts of marketing can be transferred directly to the political arena (Lock and Harris ,1996) .The applications of political marketing are used as a tool of managing politics, developing policy (Nimmo, 1999), or even governing (O'Shaughnessy, 2003).
The marketing concept in commercial terms is based on the principle that all company planning and operations will be customer oriented. As such the philosophical basis of the marketing concept is that customer want satisfaction (O'Cass, 1996).
When a political party or candidate applies this concept to the political process, they must be in a position to adapt to and satisfy voters' needs (Mauser, 1983; Newman and Sheth, 1987; Reid, 1988).
For major mainstream parties, the overriding objective is to attract voters, win elections and hold power (Lock and Harris, 1996).In this extent knowing the degree of satisfaction of citizens seems to be important.
Citizen is every person of a state that has the citizenship of it (New Encyclopaedia, 2006).
According the place and the time different criteria were used to define the citizen .The genealogical criterion, which is the oldest, the legal criterion and the economic (taxation) criterion .According to the first, citizen is the son of citizen that hasn't lost his rights. This definition was used in the ancient cities in order to distinguish the mass from the public.
According to the second criterion citizen is each one that is recognized like that from the law. And finally, according to the last , citizen is each one that owns property or a quantity of goods and contributes to the governmental budget (Encyclopaedia Papyrus Larousse Britannica, 1992).Citizens have some rights and obligations .Their rights are political such as the right to vote, to be member of the jury or public servant , and personal such as the right to live ,to have free speech , to work, to live in freedom ,etc . ,that are protected from the state and are given to everyone.
Citizens' obligations such as taxation are set in order to protect the privileges that are offered to citizens from the government and they emerge from the need of the State's existence (New Encyclopaedia, 2006). One of the governmental works is the provision of goods and services. All the modern governments take part directly to the economy by providing goods and services , organising industrial enterprises I promoting economic activities .Providing sanitary, education, and social insurance services , is one of the modern state's concerns (Heinz Eulau ,1992).
2.3 Citizens as Customers, Customers as Citizens
The classic definition of customer is “one who purchases or receives a product or service” (Carlson, 1997).
The concept of customer is often more complicated in the public sector. For example, the city of Coral Springs in Florida, refined the idea by considering two distinct categories of external customers. Moreover, a building permit applicant is a direct customer while the applicant's neighbors are among the indirect customers who will benefit if the decision helps to ensure a safer city and more appropriate land use and construction practices. But even with these refinements, “citizen” sometimes has a broader meaning. Citizens enjoy rights and take on responsibilities that extend well beyond those commonly recognized to customers (Popovich, 1999).
Despite the passage of generations, the fact that government cannot succeed without the people's trust and support, is a true even today.
These essential elements of civil society shape the capacity and help determine the actual performance of government. Society's efforts to accomplish its highest priority and most practical goals are likely to fall short in the absence of the people's agreement in the functions of government. As the customer is the key for a firm, the citizen -voter is the central element for a government.
2.4 Public services
A service is a non material product (education, health safety etc).The meaning of public services isn't constrained in the area of Public and Αdministrative law .The public service is a known significance in the economy, as an appropriate tool of the state's expansion in the social relations, for the preservation of stabilized provisions for the welfare state. Beyond the needs of the of practical policy, the interest of the political science with the expansions of the political philosophy is expressed , as the public service is characterized as the expansion of the state in it's social activity . In other words , it is the way by which the state contacts the citizens in order to cover their direct needs .After the two World Wars this phenomenon is observed in the European area .In Germany , this works as ‘‘Anstalten ''(institutions) and the ‘‘ offentlichen Unternehmungen'' (public enterprises) . The administration (the welfare state) undertakes and guarantees benefits even for the preservation of life of human who live massively in big cities such as transportation ,cleanliness , water , electricity etc.
Τhe principles of function of the public services are connected with the needs and social aims that are tended to fulfil. Therefore, services are provided to everyone in the same way in order to cover the needs, under conditions that change from time to time (Encyclopaedia Papyrus Larousse Britannica ,1992 ).
According to the Europa Glossary that is being updated given the recent signing of the Treaty of Lisbon ,the concept of public service is <<a twofold one: it embraces both bodies providing services and the general-interest services they provide. Public-service obligations may be imposed by the public authorities on the body providing a service (airlines, road or rail carriers, energy producers and so on), either nationally or regionally. Incidentally, the concept of the public service and the concept of the public sector (including the civil service) are often, wrongly, confused; they differ in terms of function, status, ownership and "clientele">>.
At the same time the Europa Glossary defines that<< the idea behind a public service charter is that there should be an instrument, setting out the basic rights and principles governing the provision of services to users. Such principles would include:
- continuity of service
- security of supply
- equal access
- affordable prices
- social , cultural and environmental acceptability
Article 16 of the EC Treaty, introduced by the Treaty of Amsterdam, confirms the role of public services in the European Union. The EU policy on operators of public services is still shaped by the desire to liberalise network public services and to widen the scope of competition on national markets, be this, in the areas of rail transport, postal services, energy or telecommunications>>.
2.5 Citizen Service Centres (KEP)
The institution of KEP was founded in 2002, based on an idea of the Deputy Minister Mr Beno.
The KEP were founded according to the article 31 of law 3013/2002 and were staffed with short term labour agreement workers, according to the processes of article 6 of law 2527/1997.
According to the Ministry of Internal Affairs (2007), over 60.000 of citizens visit every day Citizen Service Centres (KEP) for certified or not processes, ratifications of registrations, certifications of genuine signature and every kind of administrative information. The last three years 40 new KEP were founded and now they are 1035 at their total.
The centres are open Monday to Friday, 8:00 to 20:00, and Saturday, 8:00 to 14:00.
At Citizen Service Centres (KEP) citizens can:
· obtain information on what they need to do in order to manage their transactions with the municipality
* submit applications for the processing of matters that involve the City that the KEP is registered and state agencies in accordance with joint decisions issued by the Interior Minister or other competent Minister
<<Citizen Service Centres (KEP) manage requests, are responsible for notifying the applicant of the reply or decision and must arrange for the receipt or delivery of documents (collect on delivery) to an address supplied by the applicant >>(City of Athens ,2007).
Some of the procedures (about 1.014 at total) that Citizens can carry out at Citizen Service Centres are the following:
· The registration or transfer of registration of a passenger vehicle or motorcycle
· The issuance of a birth certificate duplicate
· The issuance of a criminal record duplicate for general or legal use
· The issuance of a marital status certificate
· The issuance of a birth certificate duplicate for those registered with the City of Athens
· The application for a rent subsidy for the year 2006 to Workers' Housing Organisation beneficiaries (former recipients)
· The issuance of a registry birth certificate duplicate for an adult or minor
· The issuance of a public transport pass for individuals with disabilities
· The application for the seasonal unemployment benefit in accordance with Article 22 of Law
1836/89 - OAED (Greek Manpower Employment Organisation)
· The issuance of a marital status certificate for individuals registered with the City of Athens (online)
· The application for a rent subsidy for the year 2006 to Workers' Housing Organization beneficiaries (new recipients)
· The issuance of a marriage license duplicate
· The application for the OAED (Greek Manpower Employment Organization) family subsidy
· The issuance of a drivers' license
· The issuance of a Type A military status certificate (full)
· The renewal of a drivers' license
· The issuance of a registry death certificate duplicate
· The application for change in passenger vehicle or motorcycle ownership
· The issuance of a permanent residence certificate
· The issuance of a judicial interdiction certificate
See Appendix 1
Progressively KEP were transformed to Centres of Completed Transactions, bringing the Public Administration more near to citizen. According to the Ministry of Internal Affairs (2007), citizens trust KEP and are in general satisfied from them. Nowadays they have permanent staff which possesses about 2588 positions.
The number of affairs that KEP handled the last years is presented at the table below:
NUMBER OF AFFAIRS
Medium number of affairs per day from Monday to Friday: 11.805
Medium number of affairs per day (Saturday): 821
According to the Ministry KEP are recognizable from about the 80% of citizens. Equally big are the visits to them that they exceed 60%, since they were enriched with new, more attractive for the citizen processes. But more interesting are the numbers linked with the subject of satisfaction of citizens, which according to the ministry exceeds the 90%.
The problems that the Public Administration was facing when KEP were created were multiple. The most serious of them were the bad organization and the centralism of public services, lack of confidence in the government owned services, lack of evaluation, lack of meritocracy, weakening of ASEP, fragmentary, and consequently unsuccessful, efforts of application of Electronic Governing, absence of controls and sanctions and finally inflation of bureaucracy and corruptness. For this reason in 2007 a number of regulations of the article 15 of the law for Citizen Service Centres (KEP) were introduced, in order to fight the difficulties and dysfunctions of citizen's service (Ministry of Internal Affairs, 2007).
Some of the regulations were the following:
· The foundation of the Direction of Organization and Operation of KEP in the General Secretariat of Public Administration and Electronic Governing. The Direction was founded in order to guarantee the proper operation of KEP, but also their evolution in Centres of Completed Administrative Transactions, and the resolution of problems that emerges, because of their big number, the crowd of subjects and processes that they realize and the recent enlargement of their competences. The monitoring and the co-ordination of the operation of KEP is practiced , up today, at fragmentary way from the existing Direction of General Secretariat of Public Administration and Electronic Governing, fact which creates difficulties as far as it concerns the united confrontation of problems.
· The regulation of subjects of mobility of permanent personnel. The employees will stay in the KEP of their placement, for at least a five-year period, so that the experience, which has been acquired in the particular KEP, not to get lost.
· The simplification and acceleration of processes
· The restriction of joint responsibilities between the Ministries. It is indicatively reported that Minister of Internal Affairs does not act jointly in more than 25 different regulatory actions
· The obligatory deadline of 50 days for the transaction of the affairs of citizens
· The payment of complete compensation in the citizen in case of delay
· The self appointed search of supporting documents from the service on behalf of the citizen. 208 certificates can be requested from the service without the citizens presence, for 18 of them the self appointed search is obligatory. Indicative is the progress that took place in the case of self appointed search of certificates of birth from KEP, where, while in 2005 they had 231.327 certificates and medium time of transaction the 8 days, in the end of 2006 the transaction reached 432.188 certificates, that is to say almost double, with medium time of transaction the 5 days. Same is the acceleration as far as it concerns the certificates of familial situation, where while in 2005 were published 253.071 certificates, in 2006 until 2007, 373.219 certificates have been published
· The suppression of submission of supporting documents and their replacement with a personal declaration form for 7 cases
· The videoconference of administrative bodies
· The generalization of electronic communication and exchange of documents between the services. The network “SIZEFKSIS” ensures 50.000 digital certificates (under form of card) in civil servants equal in number. With this way is provided the possibility of electronic distribution of document, with simultaneous place of signature on this, with electronic way, without a problem of genuineness, after the distribution becomes from the above permitted employees with the use of digital certificate of (card). This electronic distribution involves big acceleration of process of publication and mission of document and contributes considerably in the fighting of bureaucracy.
· The application of a plan of restriction of state expenses and the enlarged public sector, by reforming the public services, so that they become more functional and effective
· The promotion of a regulatory reform, with the establishment of rules of good legislation as well as a system of evaluation of the results of legislative regulations in the competitiveness and the entrepreneurship
The City of Athens operates a total of seven (7) Citizen Service Centres (KEP), one in each City District.
Citizen Service Centres provide an online service for Athens' citizens with regards the following:
* City of Athens municipal roll certificates
* Permanent residence certificates
* Certification TAP property fee payment (in cases where agreement exists on the number of square metres registered with the Public Power Corporation and the contract of purchase)
The Citizens Helpline "1595" provides information on documents required for all procedures processed by Citizen Service Centres.
2.6 Service marketing
Usually marketing had been seen as having dual dimension.On the one hand, there is the notion which supports that the existence of an organization in economical and social content is based on the satisfaction of customer needs and wants, and on the other hand there is the “ set of activities ” which serve this philosophy in order to be implemented (Crompton&Lamb,1986).
The marketing of services is a sector with particular characteristics .The expenditure on services is growing in most industrialized economies. According to the European Commission , “the percentage share of gross domestic product attributable to the services sector rose from 38 per cent in 1970 to almost 50 percent by 1990”.
Crowell supports that “what is significant about services is the relative dominance of intangible attributes in the make up of the service product”.
Services as a special kind of product - usually they do not result in ownership but they can be linked to a physical good - require special treatment.
According to Jobber, as many offerings may combine tangible and intangible characteristics the distinction between them is <<a matter of degree>>.
For example, a marketing research study provides a physical good, which is the report that comes out, but also is the result of a number of service activities such as interviews with respondents, analysis of results, designing of the research, etc. Products such as a skirt or a pair of socks usually are not accompanied by a service so they can be characterised as pure goods, but also a visit to a doctor or psychotherapy can be regarded as a pure service as there is nothing tangible that the client receives.
2.6.1 THE NATURE OF SERVICES
Service characteristics can be summarised to the following four: intangibility, variability, perishability and inseparability.
As intangibility can be characterised the fact that services can't be smelled, touched, tasted or seen. Service is “a deed, performance or effort and not an object device or thing” (Berry, 1980). In other words customer can't evaluate a service before buying it and sometimes can't evaluate it even after consuming it. For this reason the challenge for the service providers is to prove the quality of the service by communicating tangible benefits to consumers. Another characteristic of intangibility is the fact that the service can't be owned so customers pay for the use of product or the performance.
The provision of service quality may vary depending to the person who provides it. In other words important factors are the capabilities the person has, his physical and mental situation (tiredness, attitude etc.) the location the service is provided .So, in order to control quality variation , methods such as evaluation systems , tight quality controls and service standardization methods are necessary (Jobber,2004).
In contrast with physical goods services can't be stored in order to be used later. Services are characterised by the “simultaneous production and consumption.” Because of this characteristic service provider's role is very important to the satisfaction of consumer, as many times he is supposed to be himself the company in the eyes of customer (Berry, 1980).
For this reason “the importance of service provider is an integral part of the satisfaction gained by the consumer”. The behaviour of the service provider is also important for the experience that the customer has for the provided service .So, great importance must be given to the training and rewarding of the staff and its selection (Aijo,1996).
Another element that is connected to inseparability is the fact that the customer may experience the service in combination with other customers because of the nature of the service and the place it is offered. At this case marketing managers should take into consideration the role of customer interactions between them, but also the inter customer conflicts and nuisance (Barron et al., 1996).
Unlike the physical goods, services can't be stored in order to be used in the future or at peak times. So service providers should take into consideration the combination of demand and supply and use methods such as multi-skilling of the staff in order to be used at peak seasons or part time employees, supply flexibility, differential pricing and reservation system in order to minimize time waiting (Jobber, 2004).
Today one of the greater challenges that the sector of services has to face is the increasing competition in combination with the growing expectations of customers and the developing demands of customers as service improves (Joseph & Walker, 1988).
2.6.2 SERVICE MARKETING MIX
Models had to explain the relationship between the market and the organisation in order to maximize the second's performance (Gronrooss C, 1982).
To certain extent managing services are more complicated than managing products, as products can be standardised. The standardisation of a service is far more difficult as there are more input factors i.e. process, people, physical evidence, to manage than with a product.
The service marketing mix consists of the 7'P's model. These include except from the classical 4 P's that stands for: Product, Price, Place, Promotion, three more P's which are People, Process and Physical evidence.
People participate and deliver the service experience, the efficiency and effectiveness, the availability and capability, the customer interaction and the internal marketing.
Any provision of service includes as an essential part the use of appropriate staff and people. In order to gain an organisation competitive advantage it is important that it recruits the right staff that is well trained in the delivery of service. Usually consumers' perceptions and judgements are affected by the employees they interact with. Consumers wait from the staff to have the appropriate attitude, service knowledge and interpersonal skills that they are paying for. So many organisations train their staff to certain standards.
Physical evidence concerns the place where the service is delivered, infrastructure, facilities, surroundings, essential evidence and peripheral evidence ,equipment and premises. It is an element of the service mix that contributes to the formation of the opinion of the consumer about the organization .So the judgments and the perceptions of the consumers are formed by the sight of the service provision .For example if you walk in an office you expect a friendly environment neat and tie.
The systems used to assist the organisation in delivering the service, constitute the process. So process refers to the operating process that takes the customer through ,from the initial contact till the service experience and evaluation , database management, service delivery, queuing systems, ordering ,standardization .The customer usually expects efficiency and quickness at the process of the service delivery and this fosters consumer's loyalty and confidence in the organization.
Quality is important to business organisations and their consumers, because quality products or services can and will secure consumer's business. In addition, linking quality with expensive spending is not absolute, as price will not determine always quality. The high or low quality of a product or service is usually determined, “by how it made the consumer feel and whether consumer expectations were satisfied or exceeded” (Kotler P. et al, 2008).
Quality was very popular in the marketing literature, « where the notion of satisfying the customer was a dominant model of quality of service provided and consumer satisfaction » (Raftopoulos V., 2005).
The US Strategic Planning Institute in 1972 developed the concept of relative perceived quality (RPQ), «that is the perception of quality as defined by customers, relative to the offerings of competitors. In other words quality is what a customer perceives it to be and this is a dynamic and complex notion. »
126.96.36.199 Public service quality
The need for quality public services is also expressed by the European Commission through the European Social Fund in its program for 2007-2013.The reason is that the quality of public services affects the implementation of policies and the strategy design as public sector organizations are responsible for them at a big degree at the Member States ,e.g. government ministries , local authority departments and special agencies (ESF,2009).
The fact of how important is the quality of public services and the need to be improved,
became popular, in Britain, at 1990's when the Government gave clear <<emphasis>> on the subject, by the proposal of the Conservative Prime Minister John Major enclosed in his Citizen's Charter White Paper (Prime Minister, 1991).
The issue faced great consensus from the political parties as the same year both Liberal and Labour parties published their own citizen charter proposals. The citizen driven improvement of the quality of public services was a fact (Black et al., 1994).
This policy which faced the citizen as user and needed the reporting of performance from the service providers was continued for a long period it was enriched with best value new policies and was popular as<< New Public Management>>.According to this concept public services is better to be managed than administrated (Black et al.,2001).
At the same time another reason that public service quality is important is that the needs and expectations of the users change and increase.
Service quality and how to measure it developed to be a critical issue ,so during the 1990s performance measurement techniques developed as a result of <<external initiatives>>such as government legislation ,regulatory activity by industry ``keepers'' and major policy initiatives, as Black St. et al. , characterize them, and not as a result of the needs of the service provider.
Meanwhile , all the efforts of understanding and measuring public service quality where characterized as weak and an increasing interest for quality improvement models techniques , certification and awards developed .So a number of new significances appeared such as total quality management and continuous improvement, process mapping techniques, Institution Standards and Charters.
The revolution of the commercial service sector that took place the previous decades influenced also public sector organizations that faced the need to provide quality services that meet ‘customer' needs and expectations.
As Wisniewski remarks, << Nowadays, for a variety of reasons, public sector services are striving to identify customer needs and to monitor customer perceptions of services provided >> (Wisniewski, 2001). The notion of treating the customers has started to change as they don't receive passively uniform services without their voice or influence being considered (Skelcher, 1992). At the opposite side, the adoption of traditional methods may lead to the delivery of a service distant from customer needs.
So organizations many times, after a more profound search, discover that the needs and values of customers are different from what they assume before searching (Farquhar C.R. ,1993).
In order to discover customer perceptions and collect data concerning the attitudes on service provision, public sector organizations “conduct large scale market research exercises”. These market researchers are expensive, especially for the public sector and many times focus only on customer perceptions on service delivery and not their expectations on service quality (Wisniewski, 2001).
The spending on market research in 1994 in UK exceeded £0.5 billion and the 13% of this was spent on market research attended by public sector organizations according to article in the Financial Times (29 June 1995) , (Wisniewski , 2001).
Concerns had been expressed about the effectiveness of such market researches so Skelcher (1992) stated that “the limitation of this market research is that it has tended to focus on satisfaction with existing services rather than identifying customer needs, whether these are being met, and if not what steps the authority might take to fulfill them”. Also Michie and Kidd (1994) noticed that satisfaction surveys in the health care sector “are little more than rituals” and that “satisfaction may be more related to service quality if expectations are measured”.
In conclusion, it is important for public service organizations to asses both customer views about the service provision, but also their expectations of the service quality in a cost- effective way that can be simulated to different groups of customers, to different public services and to different providers, in a methodical way. Such a model was developed by Parasuraman ,Berry, and Zeithaml at 1988 the SERVQUAL model .
2.7 Customer satisfaction literature
Many literatures within marketing seek to understand and develop means to improve customer satisfaction.
The marketing research literature has developed a variety of methods to prioritize and identify customer needs. Τhe customer-satisfaction literature seeks to establish the means by which customer satisfaction can be improved and the service-quality literature focuses on measuring changes in service quality.
While these literatures vary in their analyses and definitions, they generally agree that the improvement of products and services in order to fulfil important customer needs, progresses customers' satisfaction (Anderson et al, 1994, Fornell 1992; Zeithaml, Parasuraman and Berry, 1990).
Customer satisfaction refers to the extent to which customers are happy with the products and services provided by a business. Customer satisfaction levels can be measured using survey techniques and questionnaires. Surveys, however, have tended to focus only to customers perceptions of services and not their expectations (Wisniewski, 2001).
Some of the most used approaches to understand satisfaction and service quality are the SERVQUAL model, the KANO MODEL, the American Customer satisfaction Index (ACSI), the Swedish Customer Satisfaction Barometer (SCSB) and the Common Measurements Tool (CMT).
The SERVQUAL method is a technique that can be used for performing a gap analysis of an organization's service quality performance against customer service quality needs.
SERVQUAL is an empirically derived method that may be used by a services organization to improve service quality. The method involves the development of an understanding of the perceived service needs of target customers. These measured perceptions of service quality for the organization in question, are then compared against an organization that is "excellent". The resulting gap analysis may then be used as a driver for service quality improvement (Zeithaml, Valarie A., Parasuraman, and Leonard L. Berry, 1990).
SERVQUAL takes into account the perceptions of customers of the relative importance of service attributes. This allows an organization to prioritize. And to use its resources to improve the most critical service attributes.
The data are collected via surveys of a sample of customers. In these surveys, these customers respond to a series of questions based around a number of key service dimensions. SERVQUAL is widely used within service industries to understand the perceptions of target customers regarding their service needs, and to provide a measurement of the service quality of the organization. SERVQUAL may also be applied internally to understand employees' perceptions of service quality, with the objective of achieving service improvement (Parasuraman ,Berry, and Zeithaml ,1988) .
This model has been widely criticised, but it still forms the starting point for most reviews of satisfaction and service quality. Elements of the SERVQUAL approach still appear in a large number of customer satisfaction studies in both the private and public sector, and properly applied, can provide some useful insights.
A key problem is the fact that as a result of asking what an excellent service should have, the approach almost always results in large, and similar, negative service quality gaps. It therefore fails to adequately discriminate between factors and so its usefulness in identifying priorities for action is limited. A second key problem with the approach is the way in which importance is allocated to the factors. This was initially only done at the very broad level of service dimensions, which has limited usefulness in identifying specific priorities. These weaknesses can, however, be reduced through relatively simple alterations (MORI,2002).
2.7.2 Customer Satisfaction Model of Kano
The customer satisfaction model from Kano is a quality management and marketing technique that can be used for measuring client happiness.
Kano's model of customer satisfaction distinguishes six categories of quality attributes, from which the first three influence customer satisfaction : the Basic Factors (Dissatisfiers) which are the minimum requirements which will cause dissatisfaction, the Excitement Factors (Satisfiers)which are the factors that increase customer satisfaction if delivered, and the Performance Factors which are the factors that cause satisfaction if the performance is high, and they cause dissatisfaction if the performance is low.
The additional three attributes are: Indifferent attributes, the customer does not care about this feature, Questionable attributes, it is unclear whether this attribute is expected by the customer, and Reverse attributes, the reverse of this product feature was expected by the customer
( Kano, N. Seraku, N., Takahashi, F. & Tsuji, S, 1984).
Kano's theory is useable for internal customers analysis.
2.7.3 American Customer Satisfaction Index Model (ACSI).
ACSI was developed by Claus Fornell (Fornell et al., 1996) of the University of Michigan's National Quality Research Center as a general index and methodology for measuring customer satisfaction with a broad range of consumer goods and services in the U.S. economy. The model was adopted by the U.S. General Services Administration in order to assess customer satisfaction with federal government services (Fornell , 2001). A number of state and local government agencies have employed the ACSI model as well. Although the ACSI model is gaining acceptance in the practice of public administration, the public administration literature has yet to recognize or test the model empirically (Van Ryzin et al. ,2004). Moreover, the ACSI model's application to citizen satisfaction research holds particular promise, given the focus of local governments on direct service provision. The ACSI model is an econometric, causal model that links specific activities to perceptions of quality and satisfaction, which, in turn, are associated with specific behavioral responses, such as customer retention or complaints (Fornell, 2001). Customer expectations are included in the model as an exogenous influence on both overall quality and customer satisfaction. So, the model assumes that customers have expectations about service quality that are formed from prior experience or the reputation of the service (Oliver, 1997). These expectations generally are assumed to be positively related to current perceptions of service quality and customer satisfaction (Fornell et al., 1996).
The parameters of the model are estimated from customer survey data, and they indicate the most important drivers of customer satisfaction. Importantly, the salient drivers revealed by the model often present a different picture from that obtained only through univariate analysis of self-reported importance ratings or evaluative rankings customers give to services or service features. Thus, ACSI provides public managers with a unique perspective on the citizens they serve and their satisfaction judgments.
Van Ryzin et al., (2004) adapted the ACSI model to citizen satisfaction with New York City government services in order to examine the overall satisfaction with city services, and the resulting estimates give information about both the drivers and consequences of satisfaction.
2.7.4 Expectancy Disconfirmation model (or gap between performance and expectations)
Disconfirmation is the gap between the anticipated quality of the good or service and the quality that was actually received or experienced (Oliver 1980, 1997).
Expectancy disconfirmation theory holds that consumers form judgments about products or services using their prior expectations about the characteristics or benefits offered by the given product or service (Oliver, 1980).These expectations act as a comparative referent for the formation of a satisfaction judgment (Oliver, 1997). In the consumer behaviour literature, this discrepancy or gap between prior expectations and actual performance is termed "expectancy disconfirmation" (Erevelles and Leavitt 1992, Oliver 1997).The disconfirmation of expectations can be positive or negative, performance can either exceed expectations (positive disconfirmation) or fall short of expectations (negative disconfirmation).
A Van Ryzin's study (2004) found strong support for an expectancy disconfirmation model of citizen satisfaction, which focuses on the gap between performance and expectations. So, this model forms a description of how citizens form overall satisfaction judgments about local government services.
The expectancy disconfirmation model can be helpful in better perceive how citizens respond to the performance of local government.
2.5.4 The Swedish Customer Satisfaction Barometer (SCSB)
The original SCSB model (Fornell, 1992), contains two primary antecedents of satisfaction: perceptions of a customer's recent performance experience with a product or service, and customer expectations regarding that performance.
More specifically, perceived performance is equated with perceived value, or the perceived level of quality received relative to the price. The basic prediction is that as perceived value increases, satisfaction increases.Loyalty is the ultimate dependent variable in the model because of its value as a proxy for actual customer retention and subsequent profitability.
2.7.5 The Common Measurements Tool (CMT)
CMT is the result of an extensive study by researchers at the Canadian Centre for satisfaction and highlight priorities for improvement. It incorporates five main questioning approaches by measuring: expectations of a number of service factors, perceptions of the service experience on these factors, level of importance attached to each of a number of service elements, level of satisfaction with these elements, and respondents' own priorities for improvement (Faye Schmidt,Teresa Strickland,1998).
It is important to stress that the purpose of the CMT is for the operational use of organizations wishing to improve service to their clients.
Thus, the author of this dissertation believes that the SERVQUAL approach , that uses the model in order to investigate the citizens satisfaction, appears more related to the objectives that are set , and will offer a useful background.
3. Research Design and Data Collection
3.1 Research Philosophy
As mentioned in the literature review, nowadays research about citizens satisfaction has focused on the quality of the services provided in order to improve their delivery to the public. Therefore , as the purpose of this research is this , it seems the research philosophy should be interpretive epistemology for the reasons given below.
According to Saunders,Lewis and Thornhill (2007) interpretivism is an epistemology that supports that the researcher has to understand the differences between humans in their roles as social actors. And this ‘' emphasises the difference between conducting research among people rather than objects.'' So, interpretivism seems more suitable for this research.
3.2 The Research Approach
There are two broad methods of reasoning used in the design of a research project, the deductive and the inductive approach. Deductive reasoning works from the more general to the more specific. Sometimes this is informally called a "top-down" approach. The procedure of this approach might begin with thinking up a theory about the topic of interest. Then by narrowing that down into more specific hypotheses that can be test. Afterwards narrow down even further when observations are collected to address the hypotheses. And this ultimately leads to be able to test the hypotheses with specific data -- a confirmation (or not) of the original theories. Inductive reasoning works the opposite, moving from specific observations to broader generalizations and theories. Informally, sometimes this is called a "bottom up" approach . In inductive reasoning, the procedure begins with specific observations and measures, to detect patterns and regularities, and formulate some tentative hypotheses that can be explored, and finally end up developing some general conclusions or theories (William M.K. Trochim, 2006).
From the definition above, it seems hard for the author of this article to determine the exact research approach for the general objective of this dissertation to examine the satisfaction of Greek citizens from the Citizen Service Centres (KEP).
However, as Saunders, Lewis and Thornhill (2007) remark to combine the two approaches is perfectly possible and also advantageous.
It is clear that the final aim is to draw conclusions that government and public administration can use to improve the performance of the public services. In order to realize this, it is necessary to investigate certain theories .As a consequence, the main research approach should be deductive approach. So, this work should combine theory testing or applying as far as it concerns the models used to investigate satisfaction, and on the other hand, inductive approach will be used in order to produce some hypotheses and generalize the conclusions about satisfaction.
As far as it concerns service quality, there have been a number of studies with this topic .For this reason it is easier to define a theoretical framework as well as an hypothesis. Based on this concept, deduction seems suitable as research approach.
3.3 Research Design
Research design provides the glue that holds the research project together. A design is used to structure the research, to show how all of the major parts of the research project -- the samples or groups, measures, treatments or programs, and methods of assignment -- work together to try to address the central research questions (William M.K. Trochim, 2006). Typically, a research design involves the following task: to define the information needed, to design the exploratory, descriptive, or explanatory phases of the research, to specify the means of measurement and/or extract data, to construct and pre-test a questionnaire (interviewing form) or an appropriate form for data collection, to specify the sampling process and sample size and to develop a plan of data analysis.
Therefore, the whole research design will be divided into five units according to the components mentioned above.
3.3.1 The Information Required
Reviewing all the specific aims, the information should include: an overview of the citizens (over18), an overview of the public services and more specifically Citizen Service Centres(KEP), and also the perceptions of citizens about what services are rated as important in order to test the hypothesis developed by the author.
3.3.2 The Phases of the Research
The phases of this dissertation's research should take the form of exploratory study in order to test the hypothesis that will be set, also the form of descriptive study in order to portray the perceptions of the Greek citizens, and finally the form of explanatory studies in order to make suggestions where additional effort may be given.
3.3.3 Research Methods
Using the combination of the two techniques has two advantages. Firstly, different methods can be used for different purposes in a study. And secondly, using multi-method example ‘‘…it enables triangulation to take place” (Saunders, Lewis and Thornhill, 2007, p.146-147), that means look at problems from different perspectives.
On the other hand, each qualitative and quantitative data collection technique has its strengths and weaknesses (Smith, 1975). Data-collection techniques allow us to systematically collect information about our objects of study (people, objects, phenomena) and about the settings in which they occur (Corlien M. Varkevisser, Indra Pathmanathan, and Ann Brownlee , 2003) .
According to the author's opinion, as deduction is connected with quantitative research, this one requires quantitative research for the reasons above.
In order to examine citizen's satisfaction with the public services, it would be useful to identify the perceptions of citizens .On the other hand, investigating the satisfaction level of citizens from these services would demand quantitative research.
As a result, the research methods adopted for this dissertation do not require to investigate a topic without previous literature so that to work inductively by searching the hypothesis.
3.3.4 Data-collection techniques
Various data collection techniques exist such as: using available information,-usually there is a large amount of data that has already been collected-, observing,- observation is a technique that involves systematically selecting, watching and recording behaviour and characteristics of living beings, objects or phenomena-, interviewing,- an interview is a data collection technique that involves oral questioning of respondents, either individually or as a group-, written questionnaires, -a written questionnaire is a data collection tool in which written questions are presented that are to be answered by the respondents in written form-, focus group discussions,- a focus group discussion allows a group of 8 - 12 informants to freely discuss a certain subject with the guidance of a facilitator or reporter- ( Corlien M. Varkevisser, Indra Pathmanathan, and Ann Brownlee , 2003).A combination of different techniques can give a more comprehensive understanding of the topic under study.
Flexible techniques, such as loosely structured interviews using open-ended questions, focus group discussions, and participant observation are also called qualitative research techniques and they produce qualitative data that is often recorded in narrative form. Qualitative research techniques involve the identification and exploration of a number of often mutually related variables that give insight in human behaviour (motivations, opinions, attitudes), in the nature and causes of certain problems and in the consequences of the problems for those affected. Quantitative research techniques are used to quantify the size, distribution, and association of certain variables in a study population. The answers to questions can be counted and expressed numerically.
The definitions mentioned above, have led the author to the decision that the most appropriate techniques in order to collect data for this dissertation and its research questions is the use of surveys and more specifically the use of questionnaires in order to examine the satisfaction of citizens and the other dissertation's objectives. “It doesn't mean that this method is better or worse than the others.” (Saunders, Lewis and Thornhill, 2007). The target is to serve the objectives and needs of the research.
So questionnaires will be distributed to Greek citizens over 18 in order to be completed.
With this strategy quantitative data is collected which can be analyzed quantitatively with descriptive and inferential statistics.
“With inferential statistics, you are trying to reach conclusions that extend beyond the immediate data alone. For instance, we use inferential statistics to try to infer from the sample data what the population might think.... Thus, we use inferential statistics to make inferences from our data to more general conditions; we use descriptive statistics simply to describe what's going on in our data.” (William M.K. Trochim, 2006).
Questionnaires will be used and the analysis will be based on graphs and statistics with the use of numerical data. Structured methodology is used to help replication. As Wisniewski observes
“The difficulty for public sector managers is how such an assessment is to be undertaken in a rigorous yet cost-effective way that can be replicated with different customer groups and over time, as well as between different service providers, in order to facilitate best-practice benchmarking” (Wisniewski M. , 2001).
3.5 Market selection
There are a variety of variables that may affect citizen satisfaction with service quality. Race and income, neighbourhood characteristics, and familiarity with services provided have all been hypothesized to affect satisfaction with services (Kelly Janet M., 2003). On the other hand the size of the Greek, and more precisely the Athenian citizens is large, in 1991 the population of Athens was 3.523.407 and in 2001 was 3.761.810 (www.statistics.gr). So, the decisions about the market and its size should be based on Secondary Research.
3.6 Limitations of the Research Method
It will be avoidable that the research methods that will be followed will have some errors and limitations .One of the main errors may be restricted by the time and the representative sample that will be used. If the sample is not representative, it will be very easy to make mistakes. Apart from this, other errors may occur as the dissertation will pay attention on the satisfaction of public services, which can not be generalized as the governmental satisfaction. Moreover, the accurate measurement of user satisfaction has shown itself to be a problematic process (Wisniewski, 2001) and it presents a number of limitations. Finally, the models built in this dissertation need further testing.
- Amyx Douglas,Bristow Dennis,(2001), An empirical investigation of customer satisfaction with health care services ,Marketing Intelligence&Planning, vol 19,n.7.
-Anderson, Eugene W., Claes Fornell, and Donald R. Lehmann (1994), “Customer Satisfaction, Market Share, and Profitability: Findings From Sweden,” Journal of Marketing, 58, (July), 53-66.
-Baines, P. R. and Egan, J. (2001) “Marketing and Political Campaigning: Mutually Exclusive or Exclusively Mutual?”, Qualitative Market Research: An International Journal, Vol. 4, N.1, pp. 25-33
-Brad W. Smith (2005) , Ethno-racial political transition and citizen satisfaction with police , Policing: An International Journal of Police Strategies & Management Vol. 28 No. 2, pp. 242-254
- Carlson Jim , “Citizen as Customer or Citizen as Partner,” The Public Sector Network News, Vol. 3 No. 2, Winter/Spring 1997.
- Corlien M. Varkevisser, Indra Pathmanathan, and Ann Brownlee , (2003), Designing And Conducting Health Systems Research Projects: Volume 1, Proposal Development and Fieldwork ,KIT/IDRC, ISBN 1-55250-069-1 ,380 pp. (http://www.idrc.ca/en/ev-33011-201-1-DO_TOPIC.html).
- DeHoog, Ruth H., David Lowery, and William E. Lyons. (1990), Citizen Satisfaction with Local Government: A Test of Individual, Jurisdictional, and City-Specific Explanations. Journal of Politics 52(3): 807-37.
-Dermody, J. and Scullion, R. (2000) “Delusions of Grandeur? Marketing's Contribution to ‘Meaningful' Western Political Consumption”, European Journal of Marketing, Vol. 35, N. 9/10, pp. 1085-1098
- Encyclopaedia Papyrus Larousse Britannica ,(1992), Papyrus publications, Marousi, Greece, no. 50 , p.71-72,80 , no 59, p.50-51.
-Erevelles Sunil and Leavitt Clark. (1992) A comparison of current models of consumer satisfaction/dissatisfaction. Journal of Consumer Satisfaction, Dissatisfaction, and Complaining Behavior , vol. 5 ,p.104-14.
- Faye Schmidt ,Teresa Strickland,(1998),Client Satisfaction Surveying :Common Measurements Tool ,Citizen-centred Service Network ,Canadian Centre for Management Development. http://www.ccmd-ccg.gc.ca .
-Fornell, Claes (1992), “A National Customer Satisfaction Barometer,” Journal of Marketing, 56, (January), 6-21.
-Fornell Claes, Michael D. Johnson, Eugene W. Anderson, Jaesung Cha, and Barbara Bryant,( 1996), The American Customer Satisfaction Index: Description, Findings, and Implications, Journal of Marketing vol.60,no.4, p.7-18.
-Fornell Claes,( 2001), ACSI Commentary: Special Report on Government Services. http://www.theacsi.org/government/ govt-key.html.
-Hatry, Harry, Louis Blair, Donald M. Fisk, John M. Greiner, John R. Hall, Jr., and Philip S. Schaenman( 1992) ,How Effective Are Your Community Services? 2nd ed. Washington, DC:Urban Institute, International City/County Management Association.
-Heinz Eulau , (1992),The Politics of Representation , Encyclopaedia Papyrus Larousse Britannica , Papyrus publications, Marousi ,Greece, no. 50 , p.80
- Hero, Rodney E., and Roger Durand. 1985. Explaining Citizen Evaluations of Urban Services: A Comparison of Some Alternative Models. Urban Affairs Quarterly 20(3): 344-54.
- Kano, N. Seraku, N., Takahashi, F. & Tsuji, S, (1984) , Attractive quality and must-be quality, Hinshitsu (Quality, the Journal of Japanese Society for Quality Control), 14, pp. 39-48.
- Kelly Janet M. , ( 2003),Citizen Satisfaction and Administrative Performance Measures: Is there Really a Link? Urban Affairs Review vol 38, no6 p. 855-866 , sage publications.
-Kottler,P(1999), ‘'Chapter one'',in Newman ,B(Ed),Handbook of political Marketing,Sage,Thousand Oaks,CA.
-Lock A. and Harris P.(1996) Political marketing -vive la difference!,European Journal of Marketing , vol30, No.10/11,pp.14-24.
-Mauser, G. (1983), Political Marketing: An Approach to Campaign Strategy, Praeger, New York, NY.
-Miller, Thomas I., and Michelle A. Miller. 1991. Standards of Excellence: U.S. Residents' Evaluations of Local Government Services. Public Administration Review vol.51,no.6 ,p.503-14.
-Miller, Thomas I., and Michelle M. Kobayashi (2000),City Surveys: How to Do Them, How to Use Them, What They Mean,2nd ed. Washington, DC: International City/County Management Association.
-MORI ,( 2002) ,Public service reform ,Measuring and Understanding Customer Satisfaction ,A MORI Review for the office of public services reform ,MORI social research institute, http:// www.mori.com/sri.
-New Encyclopaedia (2006) , Malliaris education publications, Thessalonica,Greece, no21 ,p.197, ISBN960-239-898-1.
- Newman, B. I. (1994a) The Marketing of the President, Sage, Thousand Oaks
-Newman, B. and Sheth, J. (1987), A Theory of Political Choice Behaviour, Praeger, New York, NY.
-Nimmo, D. (1999) “The Permanent Campaign: Marketing as a Governing Tool”, in B. I. Newman (Ed.), Handbook of Political Marketing, Sage, Thousand Oaks, pp. 73- 86 .
- O'Cass Aron (1996), Political marketing and the marketing concept, European Journal of Marketing,Vol. 30 No. 10/11, pp. 37-53.
- Oliver Richard L. (1980) A cognitive model of the antecedents and consequences of satisfaction decisions. Journal of Marketing Research vol.4,p.460-69.
-Oliver Richard L. (1997) Satisfaction: A behavioral perspective on the consumer(Irwin McGraw-Hill, New York).
-O'Shaughnessy, N. J.(2001), ‘‘The Marketing of the political marketing'' European Journal of Marketing,vol.35,No9/10,pp.1047-1057.
- O'Shaughnessy, N. J. (2003) “The Symbolic State: A British Experience”, Paper presented at the 2003 Political Marketing Conference, London, Sept.
-Parasuraman, Berry, and Zeithaml (1988) - SERVQUAL: A multiple-item scale for measuring customer perceptions of service quality - Journal of retailing 64 (1) Spring. 12-40.
-Perloff, R. M. (1999) “Elite, Popular, and Merchandised Politics”, in B. I. Newman (Ed.), Handbook of Political Marketing, Sage, Thousand Oaks, pp. 19-40
-Popovich, Mark G.,(1999) , 21st Century Governance Project Reconnecting the Public and the Public Sector: Promising Practices in Transforming Citizen/Government Relationships ,The Public sector Network, www.asq.org/gov/best/best21cp.html
-Reid, D. (1988), “Marketing the political product”, European Journal of Marketing, Vol. 22 No. 9.
- Saunders Mark ,Lewis Philip , Thornhill Adrian ,(2007),Research Methods for Business Students, Fourth edition, Prentice Hall.
- Schuman, Howard, and Barry Gruenberg( 1972) ,Dissatisfaction with City Services: Is Race an Important Factor? In People and Politics in Urban Society, edited by Harlan Hahn, 369- 92. Beverly Hills: Sage Publications.
-Suda Anita D.(1998),Education reform in the Dayton Area : Public Attitudes and Opinions, Analysis of the August 1998 findings, Fordham Report, http://www.edexcellence.net
-Van Ryzin, G. G., Muzzio, D., Immerwahr, S., Gulick, L., Martinez, E. (2004). Drivers and consequences of citizen satisfaction: An application of the American Customer Satisfaction Index Model to New York City. Public Administration Review, Vol. 64, No. 3, 286-296.
-Van Ryzin (2004), Expectations, Performance,and Citizen Satisfaction with Urban Services, Journal of Policy Analysis and Management, Vol. 23, No. 3, p. 433-448
- William M.K. Trochim, 2006, The Knowledge Base,(www. socialresearchmethods. net/kb/design.php),( http://www.socialresearchmethods.net/kb/dedind.php).
- Wisniewski Mik, (2001),Perspectives using SERVQUAL to assess Customer satisfaction with public sector services ,Managing Service quality vol.11 no.6, p.380-388.
-Zeithaml, Valarie A., Parasuraman, and Leonard L. Berry (1990), Delivering Quality Service: Balancing Customer Perceptions and Expectations, (New York, NY: The Free Press).
- Crowell D.,(1995), The Marketing of Services ,London, Heinemann ,35.
-Crompton J. L.&Lamb C.H.(1986),Marketing Government and Social Services, New York :John Wiley and Sons.
- Berry L.L. (1980),Service Marketing is Different,Business Horizons, May-June 24-9.
-Aijo,t.s.(1996),The theoretical and philosophical underpinnings of relationhip marketing,European Journal of Marketing 30(2)8-18.
-Baron S.,Harris K. and B.J. Davies ,(1996), Oral Participation in Retail Service Delivery : A Comparison of the Roles of Contact Personnel and customers,European Journal of Marketing 30(9) ,75-90.
-Jobber David (2004),Principles and Practice of Marketing 4th edition ,Mc Graw-Hill.
-Gronroos C., “Innovative Organizational Structures for Service Firms” , research report presented at American Market
Cite This Dissertation
To export a reference to this article please select a referencing stye below: