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Introduction

In the assigment, I search book informtion, order information , other information of three online book shops .I write recommendation of amazing book company upon the researching of informtion for the three online book shops.

http://www.seekbooks.com.au/popcat.asp?catmain=COM000000&catsub=COM012000&storeURL=seekau

This website describes the author name of book.

Describe book description information of book, book of ISBN, book publisher, date of publisher, format of book, number of pages of book, language information and stock availability information.

Order information

If u want order u click add to cart button. And u can type number in Quantity u need. Also describes total information. If u want remove item in your shopping basket, click on the ‘Delete' button.

Other information

This website shows other information of “Shipping Costs” and ”Delivery Times”.

http://www.whsmith.co.uk/CatalogAndSearch/ProductDetails-Grow+Your+Own+Drugs+-33732817.html

This website describes brief description of book, book of ISBN, Published Date, Publisher, imprint and pages and also describes full description of book.

Order information

This website give order information of ordering items with different availability, pre-orders, ordering from Whsmith Jersey, order receipt, order confirmation, ordering by phone, ordering from our partners, changing your order, cancelling your order.

Other Information

This website gives other information of “3 Ways to Save at WHSmith.co.uk This Week

clearance offers. “

http://www.whsmith.co.uk/Support/help-ordering-change-orders.aspx

http://www.coop-bookshop.com.au/bookshop/

Book information

This website describes international standard book number (ISBN), publisher, edition, format of book, member Price and availability information and also give description of information.

http://www.coop-bookshop.com.au/bookshop/show/9781741668377

Order information

If your order totals $200 or more before any discounts are applied, a Receipted Delivery charge of $1.60 will be added to your postage costs. Receipted Delivery is a signature on delivery service.

For overseas orders, Australia Post international charges apply, plus a $2.00 handling fee.

http://www.coop-bookshop.com.au/bookshop/html/postage.html

Other service information

If you are a member, this online book company gives reservation and special orders services.

They give 10-20% discount RRP members of this online book company.

The member pricing too many purchases made in bookshops, through mail order or through the Co-op on-line bookshop. The member price can decrease price across promotions and products.

This online book company gives 20% discount for the period between 21/04/2009 to 27/04/2009.

http://www.coop-bookshop.com.au/bookshop/html/membership.html

Recommendation

Book information

I do recommendation for the Amazing Books website. I choose the book information for the Amazing book website are author name of book, ISBN, Publication date, Number of pages, Price, description of book.

Order information

It should have quantity of book u order, total cost, “Delete” button for remove the item in your shopping basket, Delivery Company and delivery time for order.

Other information

It should describe Member information, Member price, and discount for much order and promotion period.

A. The information required from your recommendations made in Task 1.

Book information

I do recommendation for the Amazing Books website. I choose the book information for the Amazing book website are author name of book, ISBN, Publication date, Number of pages, Price, description of book.

Order information

It should have quantity of book u order, total cost, “Delete” button for remove the item in your shopping basket, Delivery Company and delivery time for order.

Other information

It should describe Member information, Member price, and discount for much order and promotion period.

B. The methods and hardware for recording new stock items, including their location in a large warehouse.

1. RFID for recording new stock items

RFID is the technology that uses radio waves to automatically identify items. An RFID system consists of an antenna and a transceiver, which read the radio frequency and transfers the information to a processing device (reader) and a transponder, or RF tag, which contains the RF circuitry and information to be transmitted.  The antenna provides the means for the integrated circuit to transmit its information to the reader that converts the radio waves reflected back from the RFID tag into digital information that can then be passed on to computers that can analyze the data. RFID are used for recording new stock items and their location for stock in of receipt of ordered items.

2. Barcodes for recording new stock items

Barcode has a various way for encoding numbers and letters by using a combination of bars and spaces of varying widths. Think of barcodes as another way of writing since barcodes replace keying data. In business, the correct use of BARCODES can reduce inefficiencies and increase company's productivities. Barcodes are easy, fast and an exact way of entering data.

A barcode doesn't include descriptive data. Typically barcode has ID data encoded in it, and data is used by a computer to look up all detail information associated with the data.

3. WIRELESS PORTABLE BARCODE SCANNERS for recording new stock items

A wireless solution is the perfect one when you need to collect information at a far location, and need the information instantly. A wireless portable barcode scanner is built into a terminal, and uploads data to the host as it's scanned, exactly and instantly. Wireless portable barcode products can allow the user scan the information at the point-of-activity, which makes it ideal for industry.

4. The methods for recording new stock items

The methods for recording new stock items involve deducting each order, new stock item received, and maintain a cumulative balance. Stock record card method is the most basic style of stock record and it can be hand-written or keyed where the stock is located and the maximum and minimum quantities to be held in stock.

C. The methods and hardware for processing order.

Order processing starts with the receipt of an order from a customer. It may be obtained by a salesperson, be telephoned in, or arrive by mail. Regular buyers and sellers are often linked electronically. As the buyer's inventories become low, an electronic purchase order is generated. It is communicated to the seller, whose computers will determine that the goods are available, and the seller.

1. Phone Order

Sometimes customer wants to hear a friendly and sometime online connection is not good for made order for the customer and so, the customer made order by phone. Phone orders are made customer satisfy because the customer can tell the point of that they want.

2. Online order

Nowadays, the most people use the internet and if they want to buy something, they made order from online. Ordering online is easy, fast, and safe because online orders are usually used credit cards payment.

Customers can purchase product by sending an order to a business - which will consists details information of which products they want to purchase and how many.

Order can be received

  1. Pass the post on order forms. This will need to be entered as records on the orders file onto the computer. 

  2. Online. Customer can send order by using email or over the Internet. This order would be saved in the orders file.

The order file would contain fields with information about

  1. item details and quantities

  2. the date of the order

  3. money owing or received from the customer.

  4. customer detail

In online order process, it will need Credit Card Processing Verification Tool. It is check any credit card number to ensure its legitimacy. It can download free and using this tool to instantly eliminate fraudulent orders and invalid card numbers.

Barcode for processing order

When the barcode is scanned, information is sent to the computer and placed in the desired application. It's used to scan in the order number from the packing slip and it's used to scan the serial numbers of the products being shipped, which also helps when tracking inventory. If the order has items that have serial numbers, click on the Add Serial # link, and scan the serial number barcodes from the products for that order.

A. The methods and hardware for recording items dispatched.

An invoice is sent requesting the amount of money due for the order when the goods are dispatched. The customer may give by cheque.

If you pay for your item using PayPal, or the seller marks the item on their eBay page as Payment Received, the payment status in eBay will be updated automatically to show as Payment Sent. Although, if you paid using another payment method and you manually marks the item as Payment Sent, the seller is not notice automatically.

Receipt Printer

Any serial printer that supports direct serial (RS232) connection or any printer that connects parallel, via USB or Ethernet and is supported by a compatible OPOS driver. Both current Samsung OPOS and Epson drivers have been tested and are compatible with EPOS-Excel.

HP Printer Duplex for LaserJet 8000 8100 8150

This HP printer duplex assembly allows automatic printing on both sides of the paper and handles booklet printing.

Epson LX-300+II Dot Matrix Printer

Designed for demanding work environments, the Epson LX-300+II offer the speed, reliability and user-friendly features you need for critical business requirements and get powerful performance, plus easy system integration with Parallel and Serial ports, as well as fast USB connectivity. This compact performer presents the perfect value for your busy workgroup, tackling high-volume, multipart print jobs with ease. The Epson LX-300+II prints up to 337 characters per second (12 characters per inch) in High-speed Draft Mode and handles up to 5-part forms. With its narrow format and durable, 9-pin technology, this hard-working printer handles virtually any task, including inventory reports, spreadsheets, receipts, invoices, packing slips, check runs and customer shipping labels. Plus, its compact size makes it ideal for that busy workroom with limited counter space. At 49 dB, the Epson LX-300+II is quieter than most impact printers. Built to handle all your critical tasks, the Epson LX-300+II features multiple paper paths for greater versatility. It also includes eight built-in bar codes so you can customize documents as needed.

D. The process for determining and flagging up stock reorder levels.

Every business needs how to determine the stock levels. There are 3 level of stock average. They are maximum stock level, minimum stock level and reorder level.

Maximum Stock Level - the maximum ever held in storage.  The stock total will not usually be this high.

Maximum Stock Level = Amount used each month x Months between orders x 3

Minimum Stock level

When the stock level of an item falls below the minimum quantity, it is time to reorder the product. There are some instances where it is difficult to maintain accurate stock levels because it is impractical to record each individual material disbursement.

Stock in hand + Stock received - Stock used = Balance left 

Re-order Stock Level - this figure gives a quick reference to see when you need to re-order. When the stock reaches this level, or below, you will need to re-order supplies on the next ordering date. 

Re-order Level = (amount used each month) x (Months between orders) x 2

The reorder level is the sum of the safety stock and the forecast requirement within the replenishment lead time or the overall lead time for articles produced in-house.

Re-order level approach

Average stock levels stay more or less the same and are less responsive to changes in demand. There is a risk of stock outs with inexpected rising demand but outstanding re-supply orders can be chased.

E. Other hardware for the complete system.

Printer Epson C-58 Colour Printer.

Handheld computer Modern or FTP link

80 GB HDD(7200 rpm)

UPS 600 VA (Power tree) Classic

2 GB DDR3 Memory

Recommendation

For amazing book store, used RFID and barcodes as a hardware for recording new stock items.

RFID are used for recording new stock items and their location for stock in of receipt of ordered items.

Barcodes are used for recording new stock items and their location for stock in of receipt of ordered items.

Using barcodes as a hardware for processing order is convenience and for use to scan in the order number from the packing slip.

Use Receipt Printer is suitable because it can support direct serial connection or any printer that connects via USB, parallel or Ethernet and is supported by a compatible OPOS driver.

Network Topologies

There are four basic types of Network Topology. They are

  1. Star Topology

  2. Ring Topology

  3. Bus Topology

  4. Mesh topology

Definition of star topology

Star topology also call star network. It is the most common of used of network topologies. In star Topology there is a central connection point called the hub which is a computer hub or sometimes just a switch where computers and devices are connect to a central hub. This is topology has only one central server node. All nodes are connected to a central node. Central device received or sent data. In the star topology, data transmitting between nodes is pass to the central node which transmit again the data to other nodes.

Advantages of star topology

  1. If there is a failure in cable, only one computer will affect and it will not affect the entire network.

  2. It is simple in function so it is easy to mange.

  3. It is easy to troubleshoot because the problems can be easily located in this network.

  4. It is easy to install.

  5. It is easy to find the defects and to remove the parts.

  6. Transmitting data to unnecessary nodes can control.

Disadvantages of star topology

  1. All the computers connected to a central hub would be disconnected when the central hub fails.

  2. All the operations of computers are depending upon the operation of the central server.

  3. The network may be slow if there are many nodes.

  4. It require more length of cable than a linear topology.

Ring Topology

Ring topology also known as ring network. Data travels from node to node. Packet of data is passed only in one direction, receive data node to node. This topology has only one pathway between any two nodes, ring networks may be disrupted by the failure of a single link. A token, or small data packet, is continuously passed around the network. When a device needs to transmit, it reserves the token for the next trip around, then attaches its data packet to it. The receiving device sends back the packet with an acknowledgment of receipt, then the sending device puts the token back out on the network. Data are passed in one direction only, being received by each node and then transferred to the next node.

Advantages of ring topology

  1. Network server is not managing the connectivity between the computers.

  2. Ring networks are moderately easy to install.

  3. Using token ring can create much larger network

Disadvantages of ring topology

  1. A single break in the cable can disrupt the entire network.

  2. The failure of a single node of the network can cause the entire network to fail.
    The movement or changes made to network nodes affects the performance of the entire network.

Linear bus topology

The topology consists of main cable with a terminator at each end. Nodes are connected to the linear cable. A bus network uses a multi-drop transmission medium, all node on the network share a common bus and thus share communication. This allows only one device to transmit at a time. Data frames include source and destination addresses, where each station monitors the bus and copies frames addressed to itself.Computer connect this network will check these address and then receive and accept the data.If data sends in parallel, network use Carrier Sense Multiple Access with Collision Detection (CSMA/CD) access method for prevent data collision.

Advantages of linear bus topology

  1. The computers are easy to connect.

  2. If one of the station fails, the other are not affect.

  3. Not need very much length of cable than a star topology.

  4. The complexity of wire is low.

Disadvantages of linear bus topology

  1. If the main cable is a break, the whole network is shut down

  2. And so, this can become problem.

  3. Terminators are need.

Definition of mesh topology

In a mesh topology, the nodes are connected directly all other nodes. Each node can transmit, receive and routing data. This topology connects devices with multiple paths so redundancies exist. This topology is used mostly for wireless network. There are two types of mesh topology. They are fully mesh and partial mesh.

Advantage

  1. It is reliable.

  2. No gateway computer so nodes can create their own paths.

Disadvantage

  1. This topology can cause redundancy of many of the network connections.

  2. Need very much cable than the LAN topologies.

Network Media

There are four basic types of network cables. They are

  1. Fiber Optic cable

  2. Coaxial cable

  3. Unshielded Twisted pair cable (UTP)

  4. Shielded twisted pair Cable (STP)

Fiber Optic Cable

Fiber Optic Cable is a technology uses glass (or plastic) threads (fibers) to transmit data. It consists of a bundle of glass threads, each of which is capable of transmitting messages modulated onto light waves.

The advantages of fiber optic cable are it has high greater bandwidth so they can be used over greater distance than copper cable. Fiber optic cables are thinner and lighter than metal cable so it reduce size and weight and that it keep environmental protection and overall system economy.

The disadvantage of fiber optic cable is that the cable is expensive to install. In addition, they are more fragile than wire and are difficult to splice.

Coaxial Cable

The coaxial cable is transmission line for high-frequency signals and carries both video and audio singals. The coaxial cable is used by Satellite Company. It also used by cable TV between the community antenna and user homes and business. There are two types of coaxial cables. They are thin coaxial and thick coaxial.

Advantages of Coaxial Cable

  1. It is highly resistant to signal interference

  2. it can support greater cable lengths between network devices than twisted pair cable.

Disadvantages of Coaxial Cable

  1. Great noise.

  1. High installation cost.

  2. More expensive than twisted pair cable.

  3. It is difficult to install.

Unshielded Twisted pair cable

Unshielded twisted pair cable is composed of pair of wires. Unshielded twisted pair cable (UTP) is used in a variety of networks. UTP computer networking and used to connect devices in a Local area network. it may react to radio or electrical interference.

Advantages of unshielded twisted pair cable

  1. It is easy to install.

  2. It is low cost of materials.

  3. It is less expensive than other types of networking media.

  4. It costs less per foot than any other type of LAN cabling.

Disadvantages of unshielded twisted pair cable

  1. No additional shielding to protect the medium from noise.

  2. It may react to radio or electrical interference.

Recommendation

I choose Fiber Optic Cable and star topology for build stock control system in Amazing book store. I think star topology is most suitable for the amazing book company because it is easy to mange and simple in function. It also has good performance. Failing one cable can affect only one computer and not affect the whole of network. If one of the computer fail does not effect other devices and computers in the network.

I choose UTP cable for the amazing book company. It is easy to install, low cost of materials. By using this cable, it can get many benefits. Other cable are not suitable for this site because fiber optic cable is easy fragile and difficult to splice. Coaxial cable is difficult to install, great noise and have high installation cost. So, it is the best using the UTP cable.

Keep database and connect to the workstation of website for the updating or recording information of book.

When the customer buy or look detail information, the serve check the company database and display the information to the customer such as prices, discount, available quantity.

In any business, delivery system is important for product. Different business use different delivery methods. I investigate the electronic systems that could be used for recording the transfer of packages from Amazing books to the courier depot, then to the courier vehicle, and finally to the customer. The amazing book company uses the courier for delivery the package to the customer. Firstly, the amazing book company registers in the courier website. The courier company give the invoice ID and password to enter and look the delivery information of package in the website. The amazing book company gives the invoice ID and password to the customer can enter and look the package information. The courier company made delivery product by ship or car or air. The courier company website describes air delivery time information, ship delivery time information and car delivery time information in the website. The website also describe the delivery time information, overseas delivers information, price information depend upon the location. The packages are carried by ship1-8days. So, the customer needs to know that information. So, the website admin need to repair and update the delivery information. And also need to send e-mail that describes the delivery information. The website also describes the package arrive location information for the customer. So, the customer can know their package arrive location. If the late condition of package such as when the ship meet the storm and so the delivery package can late. The customer can worry that their product are not arrive at right time. So, the website needs to give that information to the customer and amazing book company. The customer can change the delivery information option using the invoice ID and password but the delivery option can not change after the order has been confirmed. If goods are damaged due to courier or something, the website describe damage package and the website admin send mail. The customer can pay website by credit card when the delivery is complete. The website also describes insurance of package. Website admin always update website information. Website admin also describes the site map of website and help system.

AIDC (Automatic Identification and Data Capture) is also requires in delivery system and it is automatically methods of identifying objects, collecting data about them, and entering that data directly into bar code. As software Rifidi is require for RFID(Radio frequency identification, it is to provide a development tool that greatly simplifies the way RFID application are developed. That software also defined RFID Tags and RFID Readers.

Recommendation

I think RFID (Radio frequency identification) is necessary for the delivery system because it is need to identify the product and quick for delivery process. And also use RFID software of Rifidi. Use OCR(Optical Character recognition) and OMR(Optical Mark Recognition) in delivery system. OCR use for printed text recognition and OMR use for marks recognition.

Not only small business but also large business needs one important duty. That duty is to prevent theft. So, you need to know the method of how to prevent theft and monitoring staff and when theft occurs how you adjust stock levels.

Choosing good character staff

To prevent theft for stock control system, we will choose good character employee because the employee can thieve the stock easily in the company. So, choosing good character employee is important in any business. When hiring a new employee, you must take job application that have a section inquiring about criminal history. We will also need strictly control of staff. We also restrict the position of staff for entering of stock room. We should train the staff in dealing with thieves and set up a clear policy. We must set up rules for stock room such as when the staff out the stock room make checking the staff body, the staff that enters the stock room must sign in the stock entering file and restrict taking other things to the stock room. We set up the electronic thing that monitor staff.

Keeping security guard men for stock room

We should keep two types of security guard men for stock room, the first type of security guard men for looking stock room at day duty and the other type of security guard men for at night.

Using fingerprint for prevention theft

To prevent theft we should use stock security method, hardware, software and network. As hardware, we should use fingerprint in entering stock room.

Using CCTV for prevention theft

To prevent theft we should use stock security method, hardware, software and network. As hardware, we should use CCTV in stock room and check every 24 hours.

Keeping the user name and password for prevention of theft

To prevent theft we should keep user name and password in stock room. We should change the password one time in a month for security. We give the password and user name only to the authorized person. If there are unsuccessful 3 times attempt log in, we should close workstation. And after about 30 minutes, we should allow to type the user name and password again. Otherwise, we keep the security alarm system that connects to the user name and password system and the security alarm that ring when there are many times unsuccessful attempt log in.

Other method for prevention theft

We should always check report that include product in and out of stock and always check stock level. We should allow only authorized person to enter stock. When the stocks arrive, we should check the product list in delivery note and we should use RFID (Radio Frequency Identification) for check product quantity. We should keep delivery bay secure. We need good record for stock secure. We should also keep track of when stock is sold, used, replaced or thrown away.

We need also monitoring the staff to prevent theft. We should use many tool and install security cameras and surveillance mirrors for monitoring the staff and recording staff activities by CCTV cameras.

Adjusting stock level when theft occurs

The thieving of stock can be staff in our business or thieve from the outside. However, when the theft occurs in our business we need adjusting stock level and resolving the problem. If the customer orders are stolen, we give information that your orders are stolen and wait the customer and make the order for customer again. If our stock are stolen, we check the supplier delivery product quantity and the product that arrive in our stock quantity. If supplier wrong delivery the product, we give information to the supplier that you delivery the wrong product quantity. We should record that how many products are stolen.

Recommendation

Use the software, hardware and network requirement to reduce the threat of stock theft. I keep the fingerprint in entrance of stock room. Use username and password to enter the stock room. Keep CCTV for monitoring the staff and recording the staff activities. Use the stock security software for control stock room with computer. If the theft occurs in my stock, I give information that your orders are stolen and wait the customer. And then, make the order for customer again. We should fill the product units that are stolen in our stock.

Task 1

Introduction

In the assigment, I search book informtion, order information , other information of three online book shops .I write recommendation of amazing book company upon the researching of informtion for the three online book shops.

http://www.seekbooks.com.au/popcat.asp?catmain=COM000000&catsub=COM012000&storeURL=seekau

This website describes the author name of book.

Describe book description information of book, book of ISBN, book publisher, date of publisher, format of book, number of pages of book, language information and stock availability information.

Order information

If u want order u click add to cart button. And u can type number in Quantity u need. Also describes total information. If u want remove item in your shopping basket, click on the ‘Delete' button.

Other information

This website shows other information of “Shipping Costs” and ”Delivery Times”.

http://www.whsmith.co.uk/CatalogAndSearch/ProductDetails-Grow+Your+Own+Drugs+-33732817.html

This website describes brief description of book, book of ISBN, Published Date, Publisher, imprint and pages and also describes full description of book.

Order information

This website give order information of ordering items with different availability, pre-orders, ordering from Whsmith Jersey, order receipt, order confirmation, ordering by phone, ordering from our partners, changing your order, cancelling your order.

Other Information

This website gives other information of “3 Ways to Save at WHSmith.co.uk This Week

clearance offers. “

http://www.whsmith.co.uk/Support/help-ordering-change-orders.aspx

http://www.coop-bookshop.com.au/bookshop/

Book information

This website describes international standard book number (ISBN), publisher, edition, format of book, member Price and availability information and also give description of information.

http://www.coop-bookshop.com.au/bookshop/show/9781741668377

Order information

If your order totals $200 or more before any discounts are applied, a Receipted Delivery charge of $1.60 will be added to your postage costs. Receipted Delivery is a signature on delivery service.

For overseas orders, Australia Post international charges apply, plus a $2.00 handling fee.

http://www.coop-bookshop.com.au/bookshop/html/postage.html

Other service information

If you are a member, this online book company gives reservation and special orders services.

They give 10-20% discount RRP members of this online book company.

The member pricing too many purchases made in bookshops, through mail order or through the Co-op on-line bookshop. The member price can decrease price across promotions and products.

This online book company gives 20% discount for the period between 21/04/2009 to 27/04/2009.

http://www.coop-bookshop.com.au/bookshop/html/membership.html

Recommendation

Book information

I do recommendation for the Amazing Books website. I choose the book information for the Amazing book website are author name of book, ISBN, Publication date, Number of pages, Price, description of book.

Order information

It should have quantity of book u order, total cost, “Delete” button for remove the item in your shopping basket, Delivery Company and delivery time for order.

Other information

It should describe Member information, Member price, and discount for much order and promotion period.

Review for Task 1- I search the information from the internet about the book website that include how book information give to the customer, order information to the customer and other information for the customer. Then, I made the task 1. I write the recommendation for the task 1. I know and get more knowledge about how the websites give book information to the customer and how describe the book information by making Task 1.

Task 2

A. The information required from your recommendations made in Task 1

Book information

I do recommendation for the Amazing Books website. I choose the book information for the Amazing book website are author name of book, ISBN, Publication date, Number of pages, Price, description of book.

Order information

It should have quantity of book u order, total cost, “Delete” button for remove the item in your shopping basket, Delivery Company and delivery time for order.

Other information

It should describe Member information, Member price, and discount for much order and promotion period.

B. The methods and hardware for recording new stock items, including their location in a large warehouse.

1. RFID for recording new stock items

RFID is the technology that uses radio waves to automatically identify items. An RFID system consists of an antenna and a transceiver, which read the radio frequency and transfers the information to a processing device (reader) and a transponder, or RF tag, which contains the RF circuitry and information to be transmitted.  The antenna provides the means for the integrated circuit to transmit its information to the reader that converts the radio waves reflected back from the RFID tag into digital information that can then be passed on to computers that can analyze the data. RFID are used for recording new stock items and their location for stock in of receipt of ordered items.

2. Barcodes for recording new stock items

Barcode has a various way for encoding numbers and letters by using a combination of bars and spaces of varying widths. Think of barcodes as another way of writing since barcodes replace keying data. In business, the correct use of BARCODES can reduce inefficiencies and increase company's productivities. Barcodes are easy, fast and an exact way of entering data.
A barcode doesn't include descriptive data. Typically barcode has ID data encoded in it, and data is used by a computer to look up all detail information associated with the data.

3. WIRELESS PORTABLE BARCODE SCANNERS for recording new stock items

A wireless solution is the perfect one when you need to collect information at a far location, and need the information instantly. A wireless portable barcode scanner is built into a terminal, and uploads data to the host as it's scanned, exactly and instantly. Wireless portable barcode products can allow the user scan the information at the point-of-activity, which makes it ideal for industry.

4. The methods for recording new stock items

The methods for recording new stock items involve deducting each order, new stock item received, and maintain a cumulative balance. Stock record card method is the most basic style of stock record and it can be hand-written or keyed where the stock is located and the maximum and minimum quantities to be held in stock.

B. The methods and hardware for processing order.

Order processing starts with the receipt of an order from a customer. It may be obtained by a salesperson, be telephoned in, or arrive by mail. Regular buyers and sellers are often linked electronically. As the buyer's inventories become low, an electronic purchase order is generated. It is communicated to the seller, whose computers will determine that the goods are available, and the seller.

1. Phone Order

Sometimes customer wants to hear a friendly and sometime online connection is not good for made order for the customer and so, the customer made order by phone. Phone orders are made customer satisfy because the customer can tell the point of that they want.

2. Online order

Nowadays, the most people use the internet and if they want to buy something, they made order from online. Ordering online is easy, fast, and safe because online orders are usually used credit cards payment.

Customers can purchase product by sending an order to a business - which will consists details information of which products they want to purchase and how many.

Order can be received

  1. Pass the post on order forms. This will need to be entered as records on the orders file onto the computer. 

  2. Online. Customer can send order by using email or over the Internet. This order would be saved in the orders file.

  3. The order file would contain fields with information about

  4. item details and quantities

  5. the date of the order

  6. money owing or received from the customer.

  7. customer detail

In online order process, it will need Credit Card Processing Verification Tool. It is check any credit card number to ensure its legitimacy. It can download free and using this tool to instantly eliminate fraudulent orders and invalid card numbers.

Barcode for processing order

When the barcode is scanned, information is sent to the computer and placed in the desired application. It's used to scan in the order number from the packing slip and it's used to scan the serial numbers of the products being shipped, which also helps when tracking inventory. If the order has items that have serial numbers, click on the Add Serial # link, and scan the serial number barcodes from the products for that order.

C. The methods and hardware for recording items dispatched.

An invoice is sent requesting the amount of money due for the order when the goods are dispatched. The customer may give by cheque.

If you pay for your item using PayPal, or the seller marks the item on their eBay page as Payment Received, the payment status in eBay will be updated automatically to show as Payment Sent. Although, if you paid using another payment method and you manually marks the item as Payment Sent, the seller is not notice automatically.

Receipt Printer

Any serial printer that supports direct serial (RS232) connection or any printer that connects parallel, via USB or Ethernet and is supported by a compatible OPOS driver. Both current Samsung OPOS and Epson drivers have been tested and are compatible with EPOS-Excel.

HP Printer Duplex for LaserJet 8000 8100 8150

This HP printer duplex assembly allows automatic printing on both sides of the paper and handles booklet printing.

Epson LX-300+II Dot Matrix Printer

Designed for demanding work environments, the Epson LX-300+II offer the speed, reliability and user-friendly features you need for critical business requirements and get powerful performance, plus easy system integration with Parallel and Serial ports, as well as fast USB connectivity. This compact performer presents the perfect value for your busy workgroup, tackling high-volume, multipart print jobs with ease. The Epson LX-300+II prints up to 337 characters per second (12 characters per inch) in High-speed Draft Mode and handles up to 5-part forms. With its narrow format and durable, 9-pin technology, this hard-working printer handles virtually any task, including inventory reports, spreadsheets, receipts, invoices, packing slips, check runs and customer shipping labels. Plus, its compact size makes it ideal for that busy workroom with limited counter space. At 49 dB, the Epson LX-300+II is quieter than most impact printers. Built to handle all your critical tasks, the Epson LX-300+II features multiple paper paths for greater versatility. It also includes eight built-in bar codes so you can customize documents as needed.

D. The process for determining and flagging up stock reorder levels.

Every business needs how to determine the stock levels. There are 3 level of stock average. They are maximum stock level, minimum stock level and reorder level.

Maximum Stock Level - the maximum ever held in storage.  The stock total will not usually be this high.

Maximum Stock Level = Amount used each month x Months between orders x 3

Minimum Stock level

When the stock level of an item falls below the minimum quantity, it is time to reorder the product. There are some instances where it is difficult to maintain accurate stock levels because it is impractical to record each individual material disbursement.

Stock in hand + Stock received - Stock used = Balance left 

Re-order Stock Level - this figure gives a quick reference to see when you need to re-order. When the stock reaches this level, or below, you will need to re-order supplies on the next ordering date. 

Re-order Level = (amount used each month) x (Months between orders) x 2

The reorder level is the sum of the safety stock and the forecast requirement within the replenishment lead time or the overall lead time for articles produced in-house.

Re-order level approach

Average stock levels stay more or less the same and are less responsive to changes in demand. There is a risk of stock outs with inexpected rising demand but outstanding re-supply orders can be chased.

Other hardware for the complete system.

Printer Epson C-58 Colour Printer.

Handheld computer Modern or FTP link

80 GB HDD(7200 rpm)

UPS 600 VA (Power tree) Classic

2 GB DDR3 Memory

Recommendation

For amazing book store, used RFID and barcodes as a hardware for recording new stock items.

RFID are used for recording new stock items and their location for stock in of receipt of ordered items.

Barcodes are used for recording new stock items and their location for stock in of receipt of ordered items.

Using barcodes as a hardware for processing order is convenience and for use to scan in the order number from the packing slip.

Use Receipt Printer is suitable because it can support direct serial connection or any printer that connects via USB, parallel or Ethernet and is supported by a compatible OPOS driver.

Review for Task 2- I use the internet for search the information of computerized stock control system. I investigate 4 computerized stock control systems for the task 2. I write the recommendation for the computerized stock system. By making task 2, I increase the knowledge about what hardware and methods are more convenience for the stock control system to record new stock items, what hardware are more reliable for order processing and much know what hardware for recording items dispatched.

Task 3

Network Topologies

There are four basic types of Network Topology. They are

  1. Star Topology

  2. Ring Topology

  3. Bus Topology

  4. Mesh topology

Definition of star topology

Star topology also call star network. It is the most common of used of network topologies. In star Topology there is a central connection point called the hub which is a computer hub or sometimes just a switch where computers and devices are connect to a central hub. This is topology has only one central server node. All nodes are connected to a central node. Central device received or sent data. In the star topology, data transmitting between nodes is pass to the central node which transmit again the data to other nodes.

Advantages of star topology

  1. If there is a failure in cable, only one computer will affect and it will not affect the entire network.

  2. It is simple in function so it is easy to mange.

  3. It is easy to troubleshoot because the problems can be easily located in this network.

  4. It is easy to install.

  5. It is easy to find the defects and to remove the parts.

  6. Transmitting data to unnecessary nodes can control.

Disadvantages of star topology

  1. All the computers connected to a central hub would be disconnected when the central hub fails.

  2. All the operations of computers are depending upon the operation of the central server.

  3. The network may be slow if there are many nodes.

  4. It require more length of cable than a linear topology.

Ring Topology

Ring topology also known as ring network. Data travels from node to node. Packet of data is passed only in one direction, receive data node to node. This topology has only one pathway between any two nodes, ring networks may be disrupted by the failure of a single link. A token, or small data packet, is continuously passed around the network. When a device needs to transmit, it reserves the token for the next trip around, then attaches its data packet to it. The receiving device sends back the packet with an acknowledgment of receipt, then the sending device puts the token back out on the network. Data are passed in one direction only, being received by each node and then transferred to the next node.

Advantages of ring topology

  1. Network server is not managing the connectivity between the computers.

  2. Ring networks are moderately easy to install.

  3. Using token ring can create much larger network

Disadvantages of ring topology

  1. A single break in the cable can disrupt the entire network.

  2. The failure of a single node of the network can cause the entire network to fail.
    The movement or changes made to network nodes affects the performance of the entire network.

Linear bus topology

The topology consists of main cable with a terminator at each end. Nodes are connected to the linear cable. A bus network uses a multi-drop transmission medium, all node on the network share a common bus and thus share communication. This allows only one device to transmit at a time. Data frames include source and destination addresses, where each station monitors the bus and copies frames addressed to itself.Computer connect this network will check these address and then receive and accept the data.If data sends in parallel, network use Carrier Sense Multiple Access with Collision Detection (CSMA/CD) access method for prevent data collision.

Advantages of linear bus topology

  1. The computers are easy to connect.

  2. If one of the station fails, the other are not affect.

  3. Not need very much length of cable than a star topology.

  4. The complexity of wire is low.

Disadvantages of linear bus topology

  1. If the main cable is a break, the whole network is shut down

  2. And so, this can become problem.

  3. Terminators are need.

Definition of mesh topology

In a mesh topology, the nodes are connected directly all other nodes. Each node can transmit, receive and routing data. This topology connects devices with multiple paths so redundancies exist. This topology is used mostly for wireless network. There are two types of mesh topology. They are fully mesh and partial mesh.

Advantage

  1. It is reliable.

  2. No gateway computer so nodes can create their own paths.

Disadvantage

  1. This topology can cause redundancy of many of the network connections.

  2. Need very much cable than the LAN topologies.

Network Media

There are four basic types of network cables. They are

  1. Fiber Optic cable

  2. Coaxial cable

  3. Unshielded Twisted pair cable (UTP)

  4. Shielded twisted pair Cable (STP)

Fiber Optic Cable

Fiber Optic Cable is a technology uses glass (or plastic) threads (fibers) to transmit data. It consists of a bundle of glass threads, each of which is capable of transmitting messages modulated onto light waves.

The advantages of fiber optic cable are it has high greater bandwidth so they can be used over greater distance than copper cable. Fiber optic cables are thinner and lighter than metal cable so it reduce size and weight and that it keep environmental protection and overall system economy.

The disadvantage of fiber optic cable is that the cable is expensive to install. In addition, they are more fragile than wire and are difficult to splice.

Coaxial Cable

The coaxial cable is transmission line for high-frequency signals and carries both video and audio singals. The coaxial cable is used by Satellite Company. It also used by cable TV between the community antenna and user homes and business. There are two types of coaxial cables. They are thin coaxial and thick coaxial.

Advantages of Coaxial Cable

  1. It is highly resistant to signal interference

  2. it can support greater cable lengths between network devices than twisted pair cable.

Disadvantages of Coaxial Cable

  1. Great noise.

  1. High installation cost.

  2. More expensive than twisted pair cable.

  3. It is difficult to install.

Unshielded Twisted pair cable

Unshielded twisted pair cable is composed of pair of wires. Unshielded twisted pair cable (UTP) is used in a variety of networks. UTP computer networking and used to connect devices in a Local area network. it may react to radio or electrical interference.

Advantages of unshielded twisted pair cable

  1. It is easy to install.

  2. It is low cost of materials.

  3. It is less expensive than other types of networking media.

  4. It costs less per foot than any other type of LAN cabling.

Disadvantages of unshielded twisted pair cable

  1. No additional shielding to protect the medium from noise.

  2. It may react to radio or electrical interference.

Recommendation

I choose Fiber Optic Cable and star topology for build stock control system in Amazing book store. I think star topology is most suitable for the amazing book company because it is easy to mange and simple in function. It also has good performance. Failing one cable can affect only one computer and not affect the whole of network. If one of the computer fail does not effect other devices and computers in the network.

I choose UTP cable for the amazing book company. It is easy to install, low cost of materials. By using this cable, it can get many benefits. Other cable are not suitable for this site because fiber optic cable is easy fragile and difficult to splice. Coaxial cable is difficult to install, great noise and have high installation cost. So, it is the best using the UTP cable.

Keep database and connect to the workstation of website for the updating or recording information of book.

When the customer buy or look detail information, the serve check the company database and display the information to the customer such as prices, discount, available quantity.

Review for Task 3- I search the information from the internet and reference information for the task 3. I know about the network topology and network cable than before I am not making the task 3.

Task 4

In any business, delivery system is important for product. Different business use different delivery methods. I investigate the electronic systems that could be used for recording the transfer of packages from Amazing books to the courier depot, then to the courier vehicle, and finally to the customer. The amazing book company uses the courier for delivery the package to the customer. Firstly, the amazing book company registers in the courier website. The courier company give the invoice ID and password to enter and look the delivery information of package in the website. The amazing book company gives the invoice ID and password to the customer can enter and look the package information. The courier company made delivery product by ship or car or air. The courier company website describes air delivery time information, ship delivery time information and car delivery time information in the website. The website also describe the delivery time information, overseas delivers information, price information depend upon the location. The packages are carried by ship1-8days. So, the customer needs to know that information. So, the website admin need to repair and update the delivery information. And also need to send e-mail that describes the delivery information. The website also describes the package arrive location information for the customer. So, the customer can know their package arrive location. If the late condition of package such as when the ship meet the storm and so the delivery package can late. The customer can worry that their product are not arrive at right time. So, the website needs to give that information to the customer and amazing book company. The customer can change the delivery information option using the invoice ID and password but the delivery option can not change after the order has been confirmed. If goods are damaged due to courier or something, the website describe damage package and the website admin send mail. The customer can pay website by credit card when the delivery is complete. The website also describes insurance of package. Website admin always update website information. Website admin also describes the site map of website and help system.

AIDC (Automatic Identification and Data Capture) is also requires in delivery system and it is automatically methods of identifying objects, collecting data about them, and entering that data directly into bar code. As software Rifidi is require for RFID(Radio frequency identification, it is to provide a development tool that greatly simplifies the way RFID application are developed. That software also defined RFID Tags and RFID Readers.

Recommendation

I think RFID (Radio frequency identification) is necessary for the delivery system because it is need to identify the product and quick for delivery process. And also use RFID software of Rifidi. Use OCR(Optical Character recognition) and OMR(Optical Mark Recognition) in delivery system. OCR use for printed text recognition and OMR use for marks recognition.

Review for Task 4- I investigate the electronic system from the internet and get information. Then I do task 4 and look the information that search from the internet as a reference and write recommendation. I get more knowledge concerning delivery system by finishing task 4.

Task 5

Not only small business but also large business needs one important duty. That duty is to prevent theft. So, you need to know the method of how to prevent theft and monitoring staff and when theft occurs how you adjust stock levels.

Choosing good character staff

To prevent theft for stock control system, we will choose good character employee because the employee can thieve the stock easily in the company. So, choosing good character employee is important in any business. When hiring a new employee, you must take job application that have a section inquiring about criminal history. We will also need strictly control of staff. We also restrict the position of staff for entering of stock room. We should train the staff in dealing with thieves and set up a clear policy. We must set up rules for stock room such as when the staff out the stock room make checking the staff body, the staff that enters the stock room must sign in the stock entering file and restrict taking other things to the stock room. We set up the electronic thing that monitor staff.

Keeping security guard men for stock room

We should keep two types of security guard men for stock room, the first type of security guard men for looking stock room at day duty and the other type of security guard men for at night.

Using fingerprint for prevention theft

To prevent theft we should use stock security method, hardware, software and network. As hardware, we should use fingerprint in entering stock room.

Using CCTV for prevention theft

To prevent theft we should use stock security method, hardware, software and network. As hardware, we should use CCTV in stock room and check every 24 hours.

Keeping the user name and password for prevention of theft

To prevent theft we should keep user name and password in stock room. We should change the password one time in a month for security. We give the password and user name only to the authorized person. If there are unsuccessful 3 times attempt log in, we should close workstation. And after about 30 minutes, we should allow to type the user name and password again. Otherwise, we keep the security alarm system that connects to the user name and password system and the security alarm that ring when there are many times unsuccessful attempt log in.

Other method for prevention theft

We should always check report that include product in and out of stock and always check stock level. We should allow only authorized person to enter stock. When the stocks arrive, we should check the product list in delivery note and we should use RFID (Radio Frequency Identification) for check product quantity. We should keep delivery bay secure. We need good record for stock secure. We should also keep track of when stock is sold, used, replaced or thrown away.

We need also monitoring the staff to prevent theft. We should use many tool and install security cameras and surveillance mirrors for monitoring the staff and recording staff activities by CCTV cameras.

Adjusting stock level when theft occurs

The thieving of stock can be staff in our business or thieve from the outside. However, when the theft occurs in our business we need adjusting stock level and resolving the problem. If the customer orders are stolen, we give information that your orders are stolen and wait the customer and make the order for customer again. If our stock are stolen, we check the supplier delivery product quantity and the product that arrive in our stock quantity. If supplier wrong delivery the product, we give information to the supplier that you delivery the wrong product quantity. We should record that how many products are stolen.

Recommendation

Use the software, hardware and network requirement to reduce the threat of stock theft. I keep the fingerprint in entrance of stock room. Use username and password to enter the stock room. Keep CCTV for monitoring the staff and recording the staff activities. Use the stock security software for control stock room with computer. If the theft occurs in my stock, I give information that your orders are stolen and wait the customer. And then, make the order for customer again. We should fill the product units that are stolen in our stock.

Review for Task 5- In task 5, I write about the prevention of theft and monitoring the staff and when the theft occurs how adjust stock level. This task give many knowledge about how protect the stock, how monitor the staff and when theft occurs how adjust stock level. So, I know more about if the stock theft occurs how I will do.

Reference

http://personal.cityu.edu.hk/~dcykcho/dco3310/lecture5/sld024.htm

http://personal.cityu.edu.hk/~dcykcho/dco3310/lecture5/sld020.htm

http://www.dolphinmaritime.com/software/workabout/stock.html

http://www.bola.biz/operations/stock/systems.html

http://www.corditek.co.uk/stock_control.php

http://www.dmcsoftware.co.uk/sage-200/sage200-stockcontrol.aspx

http://www.answers.com/topic/automatic-identification-and-data-capture

http://www.a1express.com/

http://www.rifidi.org/

http://www.theteacher99.btinternet.co.uk/theteacher/gcse/newgcse/module9/task6.htm

http://www.britannica.com/EBchecked/topic/431437/order-processing

http://answers.yahoo.com/question/index?qid=20090709192719AARgdHk

http://www.barcodediscounters.com/aboutbarcode.html

http://www.businesslink.gov.uk/bdotg/action/detail?type=RESOURCES&itemId=1073792659

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